Secretary to the BoD

Swisscom; Schweiz; Hybrid; CHF 120,000 - 170,000; Full time

Benefits offered by this job

Flexible working hours

Home office

Professional development

Attractive benefits

Job summary

Swisscom is seeking a Secretary to the Board of Directors to support the Chair and the Board in governance, coordination, and administration. You will maintain relations with the majority shareholder, oversee board communications, and ensure proper documentation and follow-up of resolutions.

The role involves organizing meetings, preparing materials, advising on governance, and managing the Board and Secretariat budget. Fluency in German and English is essential, with additional languages a plus.

Qualifications

• University degree in Law, Business Administration, Economics, or related field.
• Several years of professional experience as a Corporate Secretary or in a comparable role.
• Experience supporting the Board of Directors of a large organization.
• Extensive experience in corporate governance, legal advisory work, and complex administrative responsibilities.
• Very good German and English; French or Italian would be an advantage.

Responsibilities

• Prepare agendas and minutes for the Board of Directors and committees.
• Coordinate meetings and ensure proper documentation of resolutions.
• Advise the Chairman on governance matters and external positioning.
• Manage Board correspondence and archiving processes.
• Prepare and monitor the Board budget and Secretariat activities.

Skills

Board secretariat experience

Corporate governance

Legal advisory

Governance knowledge

German and English fluency

Budget management

Stakeholder management

Education

University degree in Law or Business

Advanced degree or further education

Tools

Document management software

MS Office

Electronic filing system

Job description

## Secretary to the BoDApply: 100%: Wor-Ati6: Full time: Posted Today: R-0006687# **Your future starts here**As Secretary to the Board of Directors, you will support the Chair of the Board of Directors and the entire Board of Directors. In this role, you will ensure the professional coordination and administration of all the Board of Directors’ activities. In this key role, you will ensure smooth collaboration between the Board of Directors and the Group CEO. You will maintain relations with the majority shareholder, manage the Board’s correspondence and coordinate media relations. You will also oversee the fundamentals of corporate governance, advise members of the Board of Directors on their duties and ensure their rights to information and access to documents. You will organise the meetings of the Board of Directors and its committees, prepare agendas and minutes, and ensure that resolutions and the resulting actions are consistently followed up. Furthermore, you organise the Annual General Meeting and head the Board of Directors’ secretariat. This includes personnel and financial management, the administrative processing of remuneration and occupational benefits for Board members, and the management of digital records and processes.* Advise and support the Chairman of the Board of Directors in the planning, preparation, and coordination of Board activities, as well as on matters relating to corporate governance, the external positioning of Swisscom AG, and other topics of strategic and public relevance* Review matters and documentation submitted to the Board of Directors for completeness, quality, and compliance with governance requirements, and coordinate any necessary amendments in close collaboration with the Group CEO and other stakeholders* Take responsibility for the organization and execution of meetings of the Board of Directors and its committees, including ensuring high-quality minute-taking and the proper documentation of resolutions* Act as a trusted liaison between the Board of Directors, the Chairman of the Board, the Group CEO, and the Group Executive Board, while fostering efficient and goal-oriented collaboration across these governing bodies* Prepare decision-making materials, analyses, and briefings for the Chairman of the Board, as well as conduct research and assessments on strategic, organizational, and communication-related matters* Monitor the implementation of Board resolutions and follow up on outstanding actions on behalf of the Chairman of the Board* Manage the Board’s correspondence, ensure professional documentation standards, and continuously develop electronic filing and archiving processes* Prepare and monitor the budget of the Board of Directors and the Board Secretariat **Your Skills*** University degree in Law, Business Administration, Economics, or a related field, complemented by relevant further education or an advanced degree* Several years of professional experience as a Corporate Secretary, Senior Legal Counsel, or in a comparable role* Proven experience supporting the Board of Directors of a large organization, or demonstrated high potential supported by an outstanding track record of achievement* Extensive experience in corporate governance, legal advisory work, and complex administrative responsibilities* Strong technical acumen, as well as knowledge of the telecommunications industry and its regulatory environment* In-depth knowledge of the Swiss corporate governance framework and the Swiss Code of Obligations, particularly Swiss corporate law* Very good German and English; French or Italian would be an advantageWith us, you have the opportunity to work in one of our offices in Switzerland or in your home office. You will come into contact with agile working methods and the latest technologies. We offer flexible working hours to meet your personal needs. As a Swisscom employee, you can look forward to a variety of attractive benefits that will enrich your work experience. These include a pleasant working environment, financial benefits and exciting opportunities for professional development. Discover your Benefits.