Project Coordinator 100%

BÜHLMANN Laboratories AG; Schönenbuch; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

BÜHLMANN Laboratories AG is seeking a Project Coordinator (m/f/d) 100% to support the PMO and project teams in planning, tracking, and delivering strategic initiatives. The role reports to the Head of PMO and focuses on coordination, governance, and timely information flow.

In this position you will organize meetings, maintain dashboards, and ensure documentation and action-tracking are up to date. Fluency in English is required; German is a plus, and experience in regulated life sciences

Qualifikationen

• Bachelor's degree in Life Sciences or related field.
• Project Management certification is an advantage.
• Experience coordinating PMO activities in regulated environments is preferred.

Aufgaben

• Coordinate planning, scheduling, and execution of project activities.
• Organize meetings, workshops, steering committees, and governance forums.
• Prepare agendas, minutes, action logs, and follow-up items.
• Maintain project documentation, trackers, dashboards, and reports.
• Consolidate updates and support portfolio reporting and reviews.
• Maintain resource and capacity planning data across projects.

Kenntnisse

Project management

Cross-functional coordination

Documentation and reporting

MS Office

English fluency

Ausbildung

Bachelor's degree in Life Sciences or related field

Tools

MS Project

SharePoint

Smartsheet

Teams

Planner

Jobbeschreibung

Shape the future of diagnostics – join our leadership team!

BÜHLMANN Laboratories AG is an internationally active and growing life sciences company headquartered in Schönenbuch, near Basel, Switzerland. With 50 years of excellence in in-vitro diagnostics (IVD), we develop, manufacture, and distribute innovative diagnostic solutions trusted by hospitals and laboratories around the world.

To strengthen our Strategy and Execution team, we are seeking a professional as our:

Project Coordinator (m/f/d) 100%

The PMO Coordinator supports project managers and project teams in the effective coordination, tracking, and execution of projects. The role contributes to project transparency, execution discipline, and efficient operation of PMO processes. In this role, you will report directly to the Chief Strategy Officer.

Your Role – Strategic. Global. Impactful.

• Support project managers in planning, scheduling, and coordination of project activities.
• Organize project meetings, workshops, steering committees, and governance forums.
• Prepare agendas, meeting minutes, action logs, and follow-up activities.
• Maintain project documentation, trackers, dashboards, and reporting tools.
• Consolidate project updates and support preparation of portfolio reports.
• Support monthly, quarterly, and annual portfolio review processes.
• Maintain resource planning, capacity planning, and portfolio tracking information.
• Ensure project information remains current, accurate, and readily accessible
• Ensures actions, deadlines, and deliverables are consistently tracked and followed up and -Supports project teams in keeping execution momentum
• Coordinate communication between project teams, functional departments, and stakeholders.
• Support onboarding of project team members
• Does not own project scope, budget, resource allocation decisions, project delivery, or project outcomes or act as project decision-maker.
• Operates under the guidance of the assigned Project Manager and/or Head of PMO
• Support PM training and project management capability-building initiatives
• Assist with continuous improvement of PMO processes, tools, and templates
• Provide administrative support for strategic programs and leadership initiatives

Your Profile – Visionary. Collaborative. Data-driven.

• Bachelor's degree in Life Sciences, Biotechnology, Biomedical Engineering, Pharmacy, Chemistry, Engineering, Business, or a related field.
• Project Management certification (CAPM, PRINCE2 Foundation, or equivalent) is an advantage.
• Experience in project coordination, PMO support, project administration, or a similar role.
• Experience working in a regulated industry such as IVD, Medical Devices, Biotechnology, Pharmaceutical, or Life Sciences is preferred.
• Experience supporting cross-functional projects involving R&D, Operations, Quality, Regulatory Affairs, and Commercial functions is an advantage.
• Experience working in an international and matrix organization is preferred.
• Strong project and program management capabilities
• Strong organizational and planning skills with excellent attention to detail.
• Excellent communication and coordination skills across different functions and organizational levels.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Experience with project management and collaboration tools such as Teams, Planner, SharePoint, Smartsheet, MS Project, or similar.
• Strong reporting, documentation, and action-tracking capabilities.
• Proactive, service-oriented, and execution-focused mindset.
• Ability to work independently while supporting multiple stakeholders and projects.
• Fluent in English; German is an advantage.

What We Offer

• A key role supporting strategic, cross-functional projects with high business impact in an innovative, growing IVD company.
• A dynamic, international, and collaborative work environment with flat hierarchies, short decision-making paths, and a strong culture of ownership.
• High levels of autonomy in managing your daily coordination tasks, with room for initiative.
• The opportunity to work with diverse stakeholders across Product Development, Operations, Quality, Regulatory Affairs, and Commercial functions.