Project Administrative Support Role

Global Initiative; Genf; Hybrid; CHF 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working environment

Professional development opportunities

Job summary

Global Initiative Against Transnational Organized Crime (GI-TOC) is seeking a capable administrator/project manager to support the North Africa and Sahel Observatory. You will help plan, execute and monitor projects, manage budgets, and coordinate with grant management and core support teams.

The role requires strong budgeting, English fluency, and proficiency with MS Excel/Word in a fast-paced, international environment.

Qualifications

• A degree in business administration/project management preferred.
• 5+ years of professional experience in administration or project management.
• Advanced budget management and financial forecasting skills.
• Fluent in English.
• Proficiency in using the latest Microsoft software, especially MS Excel and MS Word.
• Good communication skills and a team player.
• Accuracy and attention to detail.
• Strong organizational skills with a problem-solving attitude.
• Proactive and able to think ahead.
• Motivated and enthusiastic to work in a fast-paced environment.
• Financial management skills and experience.

Responsibilities

• Work closely with the Director of the North Africa and Sahel Observatory to ensure smooth management of projects, whilst demonstrating independence, initiative and accountability in planning, implementing and tracking the work of the North Africa and Sahel Observatory team.
• Provide support in managing the implementation of projects under responsibility in a timely, efficient and effective way.
• A core function will be help manage project budgets and financial forecasts to ensure appropriate resource allocation.
• Ensure timely and accurate management of invoices and payments to suppliers and consultants.
• Ensure procurement documentation is completed as per GI-TOC policies and procedures.
• Coordinate and get input from the North Africa and Sahel team for the narrative reporting of projects.
• Arrange project meetings and events - virtual and in-person.
• Support and arrange travel for staff, consultants and external contributors ensuring respecting the GI-TOC travel policy.
• Liaise between team members and grant liaisons to ensure effective and efficient delivery of project activities in line with the procedures and audit requirements of the funders and GI-TOC.
• Support efforts to ensure the sustainability of the project team through identifying and evaluating new funding opportunities, supporting the preparation of new project proposals and concept notes, and making every effort to ensure the extension and renewal of existing funding.
• Support other GI-TOC initiatives and projects, including support for major conferences, events and other engagements as required.
• Support training of new team members in basic functional processes and reporting tools.

Skills

Budget management

Project management

Communication

Team player

Organizational skills

Proactive thinking

Attention to detail

Problem solving

MS Excel

MS Word

Education

Degree in business administration / project management

Tools

MS Excel

MS Word

Job description

Application Deadline : 13 November 2026 - 17:00 SAST

Contract Duration

One-year fixed term with possibility of extension or renewal

Language Proficiency

Fluency in spoken and written English. Command of more languages, would be considered an asset.

Location

Remote

Background

The Global Initiative Against Transnational Organized Crime (GI-TOC) is an independent civil society organization headquartered in Geneva, Switzerland, with a globally dispersed Secretariat working across 43 countries. Founded in 2013, GI-TOC brings together a global network of more than 810 independent experts and a team of over 150 staff dedicated to understanding and responding to organized crime. Through research, analysis, policy engagement and support to civil society actors, GI-TOC works to deepen understanding of organized crime and strengthen effective, rights-based responses.

The GI-TOC works to:

• Identify, analyse and map criminal trends and patterns of regional instability, and their impact on illicit flows, governance, development, security, conflict and the rule of law.
• Connect and support civil society actors working on organized crime and corruption, and on their links to instability and conflict.
• Strengthen local monitoring and analysis of national, regional and international organized crime and insecurity trends.

Job Summary

The GI-TOC is looking for an individual to support the North Africa and Sahel Observatory. This position contributes to the work as part of multi-functional teams to support the delivery of GI-TOC activities in an effective and efficient way, in line with established policies, guidelines and norms. The successful candidate will work under the direction of, and in close coordination with, the Director of the North Africa and Sahel Observatory, the grant management team and other finance and core support teams.

Main Responsibilities and Specific Tasks

Work closely with the Director of the North Africa and Sahel Observatory to ensure smooth management of projects, whilst demonstrating independence, initiative and accountability in planning, implementing and tracking the work of the North Africa and Sahel Observatory team.

• Provide support in managing the implementation of projects under responsibility in a timely, efficient and effective way.
• A core function will be help manage project budgets and financial forecasts to ensure appropriate resource allocation.
• Ensure timely and accurate management of invoices and payments to suppliers and consultants.
• Ensure procurement documentation is completed as per GI-TOC policies and procedures.
• Coordinate and get input from the North Africa and Sahel team for the narrative reporting of projects.
• Arrange project meetings and events - virtual and in-person.
• Support and arrange travel for staff, consultants and external contributors ensuring respecting the GI-TOC travel policy.
• Liaise between team members and grant liaisons to ensure effective and efficient delivery of project activities in line with the procedures and audit requirements of the funders and GI-TOC.
• Support efforts to ensure the sustainability of the project team through identifying and evaluating new funding opportunities, supporting the preparation of new project proposals and concept notes, and making every effort to ensure the extension and renewal of existing funding.
• Support other GI-TOC initiatives and projects, including support for major conferences, events and other engagements as required.
• Support training of new team members in basic functional processes and reporting tools.

Specific Initiatives

The individual will work as part of the North Africa and Sahel Observatory, and under the direction of, and in close coordination with, the Director of the Observatory, to manage the projects that support the Observatory.

Required Skills and Experience

The successful candidate will be able to demonstrate the following experience and skills:

• A degree in business administration/project management preferred
• 5+ years of professional experience in administration or project management
• Advanced budget management and financial forecasting skills
• Fluent in English
• Proficiency in using the latest Microsoft software, especially MS Excel and MS Word
• Good communication skills and a team player
• Accuracy and attention to detail
• Strong organizational skills with a problem-solving attitude
• Proactive and able to think ahead
• Motivated and enthusiastic to work in a fast-paced environment
• Financial management skills and experience.

GI-TOC operates a flexible working environment and encourages staff to achieve a suitable work-life balance and supports professional development and learning.

Only short-listed candidates will be contacted.

The Global Initiatives makes use of BambooHR's ATS system to receive and review your application. All correspondence related to your application will be sent via our domain globalinitiative.bamboohr.com.