Part-Time Executive Assistant to CEO – Swiss Governance

Helvepic; Vevey; Hybrid; CHF 18,000 - 26,000; Part time

Job summary

Helvepic in Vevey, Switzerland, is seeking an Assistant to the Direction for the CEO. This part-time role (around 20% FTE) focuses on providing structure, reliability and visibility to the CEO, handling finance, HR and administration in a small, collaborative team.

You will report to the CEO and coordinate with an external fiduciary, ensuring deadlines are met, records are accurate and follow-up is traceable.

Qualifications

• Solid knowledge of Swiss accounting and bookkeeping.
• Solid knowledge of Swiss HR and payroll administration, including withholding tax and social-security contributions.
• Strong organizational and structuring skills, with a rigorous, detail-oriented and methodical way of working.
• Ability to maintain reliable follow-up and traceability across multiple parallel topics (finance, HR, administrative, legal).
• Ability to work in close coordination with an external fiduciary and other specialists.
• Disciplined mail and case follow-up, with the reliability to chase validations and keep matters moving.
• French at native level (spoken and written); English (B2) for international collaboration.

Responsibilities

• Support the CEO in ongoing bookkeeping follow-up; keep records accurate and documented.
• Coordinate tax filings, withholding tax, 1st pillar and social-security contributions with the external fiduciary; meet deadlines.
• Handle Swiss HR administration: employee records, contracts and related processes.
• Act as administrative relay for the direction: track matters, validations, and keep mail threads structured.
• Liaise with legal protection insurer and counsel for templates and open cases.
• Maintain reliable follow-up systems so nothing falls through the cracks.
• Provide regular visibility to the CEO on financial, HR, administrative and legal follow-up.

Skills

Epic Music affinity

Swiss accounting

Swiss HR & payroll

Organizational skills

Follow-up & traceability

Coordination with fiduciary

Discreet & confidential

French native

English (B2)

Tools

Banana

ClickUp

Microsoft 365

Job description

Helvepic in Vevey, Switzerland, is seeking an Assistant to the Direction for the CEO. This part-time role (around 20% FTE) focuses on providing structure, reliability and visibility to the CEO, handling finance, HR and administration in a small, collaborative team.

You will report to the CEO and coordinate with an external fiduciary, ensuring deadlines are met, records are accurate and follow-up is traceable.