Operations Officer

Aroha; Genf; Hybrid; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Aroha in Geneva is seeking an Operations Officer to support the day-to-day coordination of the principal program and core administration. Reporting to the Executive Director, you will partner with the team, external administration providers and auditors to ensure smooth operations, logistics, procurement, and personnel processes across international activities, missions and partner engagements.

You will manage records, correspondence and systems, while supporting meetings, events and donor

Qualifikationen

• Bachelor's degree in operations, business or related field; further study in international affairs is an asset.

Aufgaben

• Coordinate meetings, events and missions with Aroha's team, partners, diplomatic counterparts, Board and leadership.
• Support recurring partner coordination and donor administration, including contracts, reporting calendars and documentation.
• Liaise with external administration providers and auditors; support procurement, supplier, payment and expense administration.
• Support recruitment, onboarding and routine personnel administration; uphold policies and standard forms.
• Manage administrative correspondence, records and shared files; handle day-to-day operational requirements.
• Undertake other operational, organizational or administrative tasks as required.

Kenntnisse

Organizational skills

Attention to detail

Multitasking

Interpersonal communication

Ausbildung

Bachelor's degree in operations or related field

Further study in international affairs/relations/public policy

Tools

Microsoft Office

Google Suite

Jobbeschreibung

Vacancy Open: Operations Officer

Reporting to the Executive Director, the Operations Officer will support operations of Aroha's principal program and related core institutional administration. Working closely with the Executive Director and Aroha's external administration and operations support partners, the role will help ensure the effective day-to-day coordination of program activities and organizational operations.

Responsibilities include, but are not limited to:

• Meetings, events and missions: coordinate meetings, events and missions involving Aroha's team, partners, diplomatic counterparts, Board and leadership, including participant liaison, meeting documentation, travel and logistical arrangements;
• Partner and donor administration: support recurring partner coordination and donor and grant administration, including contracts and agreements, reporting calendars, deadlines and supporting documentation;
• External administration and procurement: liaise with Aroha's external administration providers and auditors, and support routine procurement, supplier, payment and expense administration;
• Personnel administration: support recruitment, onboarding and routine personnel administration, as well as Aroha's institutional policies, procedures and standard forms;
• Correspondence, records and systems: manage administrative correspondence, official mail, records, shared files and other day-to-day operational requirements; and
• undertake other operational, organizational or administrative tasks as required.

Your Profile

• Bachelor's degree in operations, business or public administration, human resources, international relations or a related field; Further relevant tertiary-level study in international affairs/relations, international development, public policy, human rights, environmental studies, climate change, or related fields is an asset.
• Approximately 2–5+ years of relevant experience in operations, administration or project support, preferably in a non-profit organization, international organization, diplomatic representation or comparable international/charitable environment;
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines independently;
• Proficiency in Microsoft Office and Google Suite; familiarity with digital administration and collaboration platforms is an asset;
• Excellent interpersonal and communication skills, with the ability to work effectively in a small, collaborative and international team;
• Fluency in English and professional working proficiency in French are required; knowledge of an additional UN language is an asset.