Legal Assistant

UN Atlas; Genf; Hybrid; CHF 85,000 - 110,000; Full time

Job summary

UNDT Geneva seeks an experienced Legal Assistant to provide comprehensive administrative support to the Registry. The role manages case files, drafts routine communications, edits legal documents, and ensures timely processing of filings and deadlines.

You will support meeting arrangements, conduct basic legal research, and generate reports for decision-making. A high school diploma is required, with seven years of relevant experience; a university degree reduces the experience requirement.

Qualifications

• Minimum seven years of experience in paralegal work, conference servicing, or general office support.
• Experience in judicial administration or a large law firm is desirable.

Responsibilities

• Provide extensive general office support and administrative assistance to the UNDT Registry.
• Independently manage complex inquiries regarding legal processes and procedures.
• Draft routine correspondence and communications.
• Edit and verify the accuracy of legal documentation and publications.
• Maintain and update case files, databases, and docket sheets, with proper filing and follow-up.
• Provide technical support for meeting arrangements, including scheduling court sessions.
• Conduct basic legal research using various sources.
• Generate statistical and other reports from databases for case tracking and analysis.
• Process and distribute incoming mail and official documents like orders and judgments.
• Monitor actions and deadlines.
• Assist in maintaining and retrieving reference files, both physical and electronic.
• Perform administrative duties such as processing travel requests and claims.
• Offer guidance and training to junior staff.
• Assist in data collection, analysis, and presentation for reporting and decision-making.
• Update information materials, including web pages.

Skills

Professionalism

Teamwork

Planning & Organizing

Legal research

Data analysis

Information management

Communication

Attention to detail

Discretion

Meeting support

Administrative support

Education

High school diploma or equivalent

University degree (reduces required experience)

Job description

Organizational context: This position is within the Office of Administration of Justice, specifically the Registry of the United Nations Dispute Tribunal (UNDT) in Geneva. The UNDT adjudicates staff appeals against administrative decisions. The role reports to the Registrar of UNDT, supporting the tribunal's operations in handling and deciding legal cases.

Job purpose: The Legal Assistant provides comprehensive administrative and office support to the Registry of the United Nations Dispute Tribunal (UNDT) in Geneva. This role is crucial for the efficient functioning of the tribunal, which hears and decides cases involving staff members' appeals against administrative decisions. The incumbent will manage case files, support meeting arrangements, handle inquiries, conduct basic research, and generate reports. This position contributes to the effective administration of justice within the UN, ensuring that legal processes are managed accurately and efficiently, and that tribunal proceedings are well-supported.

Responsibilities: Provide extensive general office support and administrative assistance to the UNDT Registry. Independently manage complex inquiries regarding legal processes and procedures. Draft routine correspondence and communications. Edit and verify the accuracy of legal documentation and publications. Maintain and update case files, databases, and 'docket sheets', ensuring proper filing and follow-up of all related documents. Provide technical support for meeting arrangements, including scheduling appointments and court sessions. Conduct basic legal research using various sources. Generate statistical and other reports from databases for case tracking and analysis. Process and distribute incoming mail and official documents like orders and judgments. Monitor actions and deadlines. Assist in maintaining and retrieving reference files, both physical and electronic. Perform administrative duties such as processing travel requests and claims. Offer guidance and training to junior staff. Assist in data collection, analysis, and presentation for reporting and decision-making. Update information materials, including web pages.

Education: A high school diploma or equivalent is required for this position.

Work experience: A minimum of seven years of experience in paralegal work, conference servicing, general office support, or a related field is required. This requirement is reduced by five years for candidates with a university degree. Experience in judicial administration or a large law firm is desirable. One year of experience in data analytics is also desirable.

Skills: Professionalism, Teamwork, Planning & Organizing, Legal research, Data analysis, Information management, Communication, Attention to detail, Discretion, Meeting support, Administrative support.

Required languages: English

Desired languages: French