IP Specialist

Manpower; Saint-Prex; On-site; CHF 90,000 - 130,000; Full time

Job summary

Manpower is seeking an IP Specialist to support the patent lifecycle, collaborating with patent attorneys, inventors, external counsel and service providers. You will manage prosecution activities, deadlines, and maintenance across multiple jurisdictions, ensuring data quality.

The role requires 5+ years of patent administration experience, strong attention to detail and English fluency. Experience with IP management systems (Anaqua is a strong plus) is highly desired.

Qualifications

• 5+ years of experience as a Patent Paralegal/Administrator/Specialist in-house or in a law firm.
• Sound knowledge of patent prosecution procedures and formalities across multiple jurisdictions.
• Experience with IP management systems; Anaqua experience is a strong advantage.
• High level of accuracy, attention to detail and commitment to data quality.
• Strong interpersonal skills and ability to collaborate with attorneys, inventors, external counsel and stakeholders.
• Experience in pharma/biotech or life sciences is an advantage.
• Experience in management of trademark portfolio would be an advantage.
• Fluent in English

Responsibilities

• Manage patent prosecution activities and related deadlines through the IP management system.
• Coordinate with external patent counsel and foreign associates worldwide.
• Prepare, review and process patent filing, prosecution and maintenance.
• Monitor official deadlines and ensure timely execution of required actions.
• Support patent annuity and renewal activities.
• Maintain high-quality patent records and data integrity within the IP management system.
• Coordinate inventorship formalities, assignments, powers of attorney and other supporting investigation and documentation.
• Prepare portfolio reports, status updates and management information.
• Support patent committee activities and portfolio governance processes.
• Contribute to continuous improvement initiatives, process optimisation and IP data quality projects.
• Periodic legal administrative tasks.

Skills

Patent knowledge

Attention to detail

Data quality

Interpersonal skills

English fluent

Tools

Anaqua

Job description

Overview

As IP Specialist, you will provide operational and administrative support across the patent lifecycle, working closely with patent attorneys, inventors, external law firms and service providers. You will play a key role in ensuring the integrity of our IP portfolio and the timely completion of critical IP activities.

Key Responsibilities

• Manage patent prosecution activities and related deadlines through the IP management system.
• Coordinate with external patent counsel and foreign associates worldwide.
• Prepare, review and process patent filing, prosecution and maintenance.
• Monitor official deadlines and ensure timely execution of required actions.
• Support patent annuity and renewal activities.
• Maintain high-quality patent records and data integrity within the IP management system.
• Coordinate inventorship formalities, assignments, powers of attorney and other supporting investigation and documentation.
• Prepare portfolio reports, status updates and management information.
• Support patent committee activities and portfolio governance processes.
• Contribute to continuous improvement initiatives, process optimisation and IP data quality projects.
• Periodic legal administrative tasks.

What You Bring

• At least 5 years of experience as a Patent Paralegal, Patent Administrator or Patent Specialist in an in-house IP department or intellectual property law firm.
• Sound knowledge of patent prosecution procedures and patent formalities across multiple jurisdictions.
• Experience working with IP management systems; Anaqua experience is a strong advantage.
• High level of accuracy, attention to detail and commitment to data quality.
• Strong interpersonal skills and the ability to collaborate effectively with patent attorneys, inventors, external counsel and business stakeholders in a multicultural environment.
• Experience in the pharmaceutical, biotechnology or life sciences sector would be an advantage.
• Experience in the management of trademark portfolio would be an advantage.
• Fluent in English

Temporary position untilSeptember 30, 2027