Global Supply Chain Assistant

3290 Tradall S.A.; Meyrin; Presencial; CHF 90.000 - 130.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Total rewards package

Incentives

Well-being programs

Descripción de la vacante

Bacardi is seeking a Global Supply Chain Assistant to support the leadership team with executive and administrative tasks, calendar management, travel planning and cross-functional coordination. You will help prepare presentations, dashboards and business documentation, while ensuring smooth day-to-day operations across global teams.

Ideal candidates are highly organized, discreet, and capable of fostering strong relationships across levels.

Formación

• Proven experience supporting senior leaders in a global matrix organization.
• Strong organization and coordination to manage multiple priorities and deadlines.
• Excellent calendar, meeting, travel and event management capabilities.
• Advanced MS Office skills and familiarity with business systems (SRM, MDG, SAP, Concur).
• Discretion with confidential information and strong communication across levels.

Responsabilidades

• Provide executive and administrative support to the supply chain leadership team.
• Manage calendars, meetings, travel arrangements, expenses and leadership logistics.
• Coordinate team events, town halls, communications, and day-to-day activities.
• Prepare presentations, reports, dashboards and business documentation.
• Handle purchase orders, vendor administration, invoices and related financial processes.
• Maintain supply chain KPI dashboards and reporting tools.

Conocimientos

Organizational skills

Communication

Stakeholder coordination

English fluency

French fluency

Event management

Presentation skills

Herramientas

Microsoft Office

SRM

MDG

SAP

Concur

Descripción del empleo

YOUR OPPORTUNITY The Global Supply Chain Assistant plays a key role in supporting the Global Supply Chain leadership team and enabling effective coordination across the function. This role combines executive and administrative support, stakeholder coordination, and business operations assistance. The Global Supply Chain Assistant acts as a trusted partner to leaders, helping ensure smooth day-to-day operations, effective communication, and strong collaboration across global teams.

About You

Highly organized and proactive, with the ability to manage multiple priorities in a fast-paced environment. Strong communicator and collaborative partner, able to build effective relationships across all levels of the organization. Trusted and service-oriented professional, delivering high-quality support with discretion, attention to detail, and a solutions-focused mindset.

Responsibilities

- WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE Provide executive and administrative support to the supply chain Leadership team Manage calendars, meetings, travel arrangements, expenses, and leadership logistics. Coordinate team events, town halls, communications, and day-to-day administrative activities. Support the preparation of presentations, reports, dashboards, and business documentation. Manage purchase orders, vendor administration, invoice follow-up, and related financial processes. Maintain key Supply Chain reporting tools, KPI dashboards, and collaboration platforms. Coordinate with internal and external stakeholders to ensure efficient operations and communication. Act as a trusted point of contact, ensuring smooth functioning of the leadership teams and supporting business priorities across the function.

Skills - The Skills and Experience Needed to Create Your Legacy

Proven experience supporting senior leaders within a global, matrix organization. Strong organizational and coordination skills with the ability to manage multiple priorities and deadlines simultaneously. Excellent calendar, meeting, travel, and event management capabilities. Strong administrative and operational support experience, with high attention to detail and accuracy. Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and business systems such as SRM, MDG, SAP and Concur. Effective communication and interpersonal skills, with the ability to build strong relationships across all levels of the organization. Ability to handle confidential and sensitive information with professionalism and discretion. Strong problem-solving skills and a proactive approach to identifying and resolving issues. Experience coordinating with internal and external stakeholders across multiple geographies and functions. Ability to work independently, manage competing priorities, and perform effectively in a fast-paced environment. Fluent in English; French.

Personal Qualities – Share Our Founder’s Passion and Entrepreneurial Flair

You must be willing to be very hands-on; you need to understand fully your function and how it works, and work alongside the Team to drive the function forward to best-in-class. The desire and ability to take on additional roles and responsibilities. Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become. Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others. People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance. Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others. Mental Agility: You think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with. Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience.

Leadership Agility

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level. Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others. Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience.

Disclaimer

Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person’s identity. U.S. applicants have rights under Federal Employment Laws.

Perks of Working for us

At Bacardi, we are committed to providing our Primos (employees) with a comprehensive Total Rewards package of compensation, benefits, incentives, allowances, well-being, and much more to meet the needs of themselves and their families. It goes beyond just Cash! The total rewards program is based on pay for performance, whereby the incentive programs are linked to company and individual performance.

Compensation, Paid Time Off & Retirement

Competitive Pay Package Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community) Retirement/Pension Plan Health & Wellbeing Medical, Critical Illness, and Life Insurance Employee Assistance Programs Best-in-class, family-friendly, and inclusive leave policies Additional Benefits The benefits /perks may vary depending on the nature of your employment with Bacardi, your work location, and are subject to change. Some benefits may be subject to an employee contribution. Some benefits may be fully or partially subsidized. Incentive plans are linked to the nature of your employment and can vary based on region, market, function or brand.

Meta

Join a world-class team. Recognized by Forbes as one of the World's Best Employers 2026. We are a family-owned spirits company with more than 160 years and seven generations of heritage. Our portfolio boasts more than 200 brands and labels including icons of today and of tomorrow. You could be part of this legacy. Bacardi is the world´s largest privately-held international spirits company. More than 8,000 people across the globe work toward a common purpose to Make Moments Matter. At Bacardi we are guided by our 3Fs culture of being Fearless, treating each other like Family, and having a Founders mentality. And have plenty of fun along the way! BE FEARLESS We empower our teams to question, challenge and innovate. This means adopting an agile mindset, being comfortable with trying new things and taking risks, without being reckless. BEHAVE LIKE FAMILY We treat each other, and our communities, like family. We call each other “Primos” (Spanish for cousins) because being part of the family gives you the support you need to be the best you can be. THINK LIKE A FOUNDER The spirit of entrepreneurship is rooted in our legacy. We treat this business as if it was our own. We do the right thing for the business and take accountability for our work.