Finance and Budget Assistant (TJO)

Global Roles; Genf; Hybrid; CHF 90,000 - 130,000; Full time

Job summary

OHCHR Geneva is seeking a Finance and Budget Assistant to support budget preparation, monitoring, and financial reporting within the Finance and Budget Section. The role involves budget analysis, data verification, and coordination with finance staff to ensure compliance with UN rules and procedures.

The successful candidate will assist in cost estimates, forecast updates, and monthly reporting to HQ and field offices, maintain data integrity across financial databases, and provide guidance to

Qualifications

• High school diploma or equivalent required.
• Minimum seven years of finance/budget/related experience; five years with a first-level university degree.
• Experience in UN Common System is desirable.
• English required at UN Level III; French desirable at UN Level II.

Responsibilities

• Assist in budget preparation and monitoring.
• Prepare financial reports and variance analyses.
• Coordinate with budget staff and donors; ensure data integrity.
• Reconcile accounts and verify data accuracy across databases.
• Maintain and update financial files and documentation.

Skills

Budget Preparation

Budget Monitoring

Financial Reporting

Budget Analysis

Expenditure Monitoring

Financial Data Validation

ERP Systems

Umoja

UN Financial Rules

Accounting

Administrative Services

Education

High school diploma or equivalent

First-level university degree or higher

Tools

ERP Systems

Umoja

Job description

The Finance and Budget Assistant supports budget preparation, monitoring, and financial reporting within the Finance and Budget Section at OHCHR Geneva. The role involves budget analysis, expenditure monitoring, financial data verification, and coordination with finance staff to ensure compliance with UN financial rules and procedures.

Responsibilities

• May act as Certifying Officer for the accounts under his/her portfolio.
• Provides support with respect to the review, analyses and preparation of the medium-term plan and its revisions.
• Prepares supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Assists managers in the elaboration of resource requirements for budget submissions.
• Undertakes research and provides support to higher level Finance & Budget Officers with respect to budget reviews of relevant intergovernmental and expert bodies.
• Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
• Reviews requisitions for goods and services to ensure correct objects of expenditure have been charged and availability of funds.
• Assists in preparation of budget performance submissions and finalization of budget performance reports, analysing variances between approved budgets and actual expenditures.
• Monitors integrity of various financial databases.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Periodic reconciliation of accounts and preparation of financial reports to donors.
• Records transactions related to budget revisions, direct disbursements and obligating/commitment documents.
• Reviews the monthly Inter-Office Vouchers and other monthly financial reports related to HQ and field presences to ensure validity, accuracy and compliance with UN Financial Rules and Regulations.
• Reviews data on monthly staffing for HQ and field presences.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
• Maintains and keeps up-to-date files.
• May be responsible for providing guidance, training and daily supervision to other general service staff in the area of responsibility.
• Performs other related duties, as assigned.

Requirements

• High school diploma or equivalent is required.
• A minimum of seven (7) years of experience in finance, budget, accounting, administrative services or related area is required.
• The minimum years of relevant experience is reduced to 5 for candidates who possess a first-level university degree or higher.
• At least three (3) years in the United Nations Common System is desirable.
• Experience in using ERP systems such as Umoja is desirable.
• English is required at UN Level III for reading, writing, listening and speaking.
• French is desirable at UN Level II for reading, writing, listening and speaking.

Skills

• Budget Preparation
• Budget Monitoring
• Financial Reporting
• Budget Analysis
• Expenditure Monitoring
• Financial Data Validation
• ERP Systems
• Umoja
• UN Financial Rules
• Accounting
• Administrative Services

Languages

English, French