Facility Coordinator 80 - 100% (f/m/d)

Hitachi Energy; Zürich; Vor Ort; CHF 75.000 - 110.000; Vollzeit

Zusammenfassung

Hitachi Energy Zurich site is seeking a proactive Facility Coordinator to support the Facility Manager in daily site operations and to ensure a safe, organized, and welcoming workplace for employees and visitors. You will coordinate services, assist with administrative tasks, and back up Reception during absences.

The role emphasizes collaboration with internal teams and external providers, with a focus on continuous improvement, health and safety, and high standards of workplace service.

Qualifikationen

• Completed commercial apprenticeship or equivalent qualification.
• Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage.
• Strong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownership.
• Excellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approach.
• Positive and proactive mindset, strong problem-solving skills, and attention to detail.
• Proficiency in Microsoft Office applications as well as very good German and good English language skills.

Aufgaben

• Support the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services.
• Serve as the primary point of contact for facility-related inquiries and workplace support activities
• Coordinate maintenance, repair, and preventive maintenance activities with external vendors and service providers
• Manage purchase orders, invoices, reports, documentation, and other administrative processes
• Support workplace-related projects, office relocations, workspace planning, and continuous improvement initiatives
• Oversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standards
• Support health, safety, emergency evacuation, and first aid initiatives in compliance with company policies
• Build and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experience
• Provide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communications
• Represent the company professionally as the first point of contact for visitors and external stakeholders

Kenntnisse

Organizational skills

Coordination

Communication skills

Customer-focused mindset

Problem-solving

Attention to detail

German language proficiency

English language proficiency

MS Office proficiency

Ausbildung

Commercial apprenticeship

Tools

Microsoft Office

Jobbeschreibung

The opportunity

In this dynamic role, you will support the Facility Manager in ensuring the efficient day-to-day operation of the site while contributing to a positive workplace experience for employees, visitors, and external partners. You will play an important role in coordinating workplace and facility services, supporting administrative and operational activities, and ensuring a safe, well-organized, and welcoming work environment. As part of the Facility Management team, you will work closely with internal stakeholders and external service providers, while also serving as a backup for the Reception function during vacation or sickness absences. This position offers a broad range of responsibilities and the opportunity to further develop your coordination, customer service, and facility management skills in a collaborative environment.

How You'll Make An Impact

• Support the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services.
• Serve as the primary point of contact for facility-related inquiries and workplace support activities
• Coordinate maintenance, repair, and preventive maintenance activities with external vendors and service providers
• Manage purchase orders, invoices, reports, documentation, and other administrative processes
• Support workplace-related projects, office relocations, workspace planning, and continuous improvement initiatives
• Oversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standards
• Support health, safety, emergency evacuation, and first aid initiatives in compliance with company policies
• Build and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experience
• Provide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communications
• Represent the company professionally as the first point of contact for visitors and external stakeholders

Your background

• Completed commercial apprenticeship or equivalent qualification
• Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage
• Strong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownership
• Excellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approach
• Positive and proactive mindset, strong problem-solving skills, and attention to detail
• Proficiency in Microsoft Office applications as well as very good German and good English language skills

More About Us

We believe that great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fostering engagement, performance, and growth. By prioritizing well-being, we create a workplace where personal and organizational success grow together.

Publication date : 2026-09-08