Fachperson HR & Finanzen (m/w/d), 80-100%, in Rotkreuz

Administration; Schweiz; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

AI tools access

Zusammenfassung

smart-me AG, a leader in smart energy with innovative metering devices and cloud services, seeks a hands-on HR & Admin professional in Switzerland. You will manage the full employee lifecycle, payroll, and labor-law matters while integrating AI tools to streamline processes across HR and Finance.

You will also support recruiting and branding for smart-me and its subsidiaries. You bring several years of HR admin and Swiss payroll experience, strong numeracy, discretion, and fluency in German and

Qualifikationen

• Human Resources administration across the full employee lifecycle.
• Swiss payroll processing incl. social security filings (AHV, BVG, UVG, KTG, withholding tax).
• Knowledge of Swiss employment law (OR, ArG).
• Finance / bookkeeping experience; relevant coursework is a plus.
• Experience with Odoo is a plus.

Aufgaben

• Independently handle personnel administration from applicant tracking to onboarding and exit.
• Process monthly payroll for Swiss employees and liaise with external fiduciary.
• Manage claims and communications with insurers and authorities in Switzerland (and Germany).
• Be the primary contact for staff and managers on administrative and labor law questions.
• Support recruiting and employer branding for smart-me AG, eCarUp AG, and smart-me GmbH.

Kenntnisse

HR administration

Payroll processing

Swiss law knowledge

Finance / bookkeeping

AI automation

Numeracy

Discretion

German language

English language

Ausbildung

EFZ vocational training

Swiss HR certification

Tools

Odoo

Jobbeschreibung

As a leader in smart energy, smart-me specializes in intelligent energy management for buildings. Our proprietary smart metering devices (meters & charging stations) enable integrated billing and control solutions for electricity, water, and heat via the smart-me Cloud.

Together with our subsidiary eCarUp, which specializes in EV charging station management, we are revolutionizing energy technology and actively driving the energy transition forward through our daily work.

Swiss Engineering Rotkreuz (ZG) smart-me · eCarUp

01 / Your Responsibilities

What to expect

• Human Resources
• 01 HR Administration: Independently handle personnel administration across the full employee lifecycle: applicant tracking, contracts, onboarding, master data maintenance, time tracking, development, offboarding, and reference letters.
• 02 Payroll Processing: Monthly payroll processing including social security filings (AHV, BVG, UVG, KTG, withholding tax) for Swiss employees and liaison with our German fiduciary.
• 03 Claims & Insurance: Management of claims (illness, accidents, maternity) and communication with insurance providers and public authorities in Switzerland, with support in Germany.
• 04 Point of Contact: Primary contact person for staff and managers on operational administrative and labor law questions.
• 05 Recruiting & Employer Branding: Active involvement in talent acquisition and employer branding initiatives for smart-me AG (Switzerland), eCarUp AG, and smart-me GmbH (Germany).
• Finance & Administration
• 01 Deputyship: Proactive support for line managers and ensuring deputy coverage across administration, finance, and HR operations.
• 02 Accounting: Assisting with general bookkeeping duties such as AP/AR processing, expense verification, VAT declarations, and month-/year-end closings in coordination with our external trustee.
• 03 Budget & Reporting: Contributing to budgeting, financial reporting, and KPI evaluations for executive management.
• 04 Regulations & ISO 9001: Maintaining and refining internal guidelines, business processes, and our quality management system (ISO 9001).
• 05 AI Automation: Driving the continuous optimization of our HR and financial processes using AI tools and automation (e.g. Claude and Odoo for receipt parsing, expense audits, payroll validation, draft documents, reporting) – determining what should be automated and what remains intentionally manual.

02 / Your Profile

What you bring to the table

• 01 Education: Completed commercial vocational training (EFZ) and certified further education in HR (e.g., Swiss Federal HR Specialist / HR Assistant).
• 02 Experience: Several years of hands‑on experience in HR administration and Swiss payroll processing, ideally within an SME environment.
• 03 Social Security & Labor Law: In-depth understanding of Swiss social security schemes and practical familiarity with Swiss employment law (OR, ArG).
• 04 Finance: Practical experience in bookkeeping/finance; relevant financial coursework is an advantage.
• 05 Numeracy & Systems: Strong numerical acumen and a distinct tech affinity. Prior experience with Odoo is a plus.
• 06 AI & Automation: You already utilize AI tools and automations responsibly and proactively in your daily routine, taking pride in streamlining routine HR and accounting workflows.
• 07 Work Style: Meticulous, independent approach with utmost discretion, adaptability, and resilience under pressure.
• 08 Communication: Open, collaborative, and enthusiastic about being a helpful go‑to resource for teams across the company.
• 09 Languages: Excellent German and solid English skills; knowledge of additional national languages or German payroll regulations is a distinct plus.

03 / What We Offer

What you can look forward to

• 01 Make an impact: The opportunity to actively contribute and help shape the future of a growing company.
• 02 Variety: An exciting and varied role within an innovative, energized environment.
• 03 Flat hierarchies: Fast communication and short decision‑making paths.
• 04 Strong team: A strong, interdisciplinary, and motivated team where you can thrive and grow across multiple dimensions.
• 05 Benefits & AI: Modern, attractive employment conditions with full access to current AI tools and the freedom to pioneer new ways of working.

04 / Profile Match

What do you bring?

Proven experience in HR administration & payroll 5 / 5

Proven experience in HR administration & payroll 5 / 5 Must-have

Experience & knowledge in accounting / finance 5 / 5

Experience & knowledge in accounting / finance 5 / 5 Must-have

Daily use of AI tools & workflow automations 5 / 5

Daily use of AI tools & workflow automations 5 / 5 Must-have

Independent working style 4 / 5 Important

German & English 4 / 5 Important

05 / smart-me as an Employer

People first.

We put great people – like you – first. Look forward to an awesome team, challenging tasks, attractive perks, and plenty of room to grow through independent ownership.