Executive Assistant to CMO (50%)

IWC Schaffhausen; Schaffhausen; On-site; CHF 60,000 - 80,000; Part time

Benefits offered by this job

Food allowance

Health insurance

Transport allowance

Vacation days

Job summary

IWC Schaffhausen is seeking an Executive Assistant to support the Chief Marketing Officer (CMO) in Schaffhausen. The role focuses on managing complex schedules, coordinating travel and overseeing administrative tasks in a dynamic marketing environment.

You will coordinate meetings and events, prepare high‑quality PowerPoint presentations, publish intranet content, and liaise with internal assistants and Richemont teams to ensure seamless operations across the Marketing & Communications function.

Qualifications

• Several years of experience as an Executive Assistant in a creative and dynamic environment.
• Commercial training and federal certificate as Executive Assistant; digital office management is a plus.
• Business fluency in German and English; French is a plus.
• Able to adapt quickly in a changing environment while staying calm and accurate.

Responsibilities

• Manage the CMO's complex schedule and calendar coordination.
• Coordinate travel arrangements and visa formalities.
• Prepare and edit high-quality PowerPoint presentations; publish intranet content.
• Support on-site during events such as Watches & Wonders in Geneva.
• Collaborate with internal assistants and Richemont colleagues to ensure smooth operations across the Marketing & Communications function.

Skills

German & English

French desirable

MS Office (Teams, OneNote, SharePoint)

Scheduling & calendar management

Communication

Education

Commercial training

Executive Assistant certificate (federal)

Digital office management training

Tools

Microsoft Teams

OneNote

SharePoint

Job description

EXECUTIVE ASSISTANT TO CMO (50%)

To support our Chief Marketing Officer (CMO) in Schaffhausen we are looking for an Executive Assistant to play a pivotal role in ensuring the seamless and efficient operations in our Marketing Department. You will be instrumental in managing complex schedules, coordinating travel arrangements and overseeing administrative tasks. This is an exciting opportunity for an individual who thrives in a dynamic environment and is eager to provide comprehensive support at the highest level.

Duration: Permanent

Start: October 2026

Your Mission at IWC

• Management of a constantly changing and flexible agenda incl. appointment coordination, preparation and follow‑up of meetings
• Individual travel planning, incl. careful processing of all visa formalities
• Responsible for the overall overview of travel activities/holidays of the core team of the central Marketing & Communications Department
• Organization of workshops and events
• Publication of intranet articles for Marketing & Communications as well as creation and/or editing of high‑quality PowerPoint presentations
• Proactive exchange and networking with the internal assistance functions of IWC and the Richemont Group, as well as close cooperation and coordination with the Implementation Manager and the country organizations
• CMO‑Office Management: Office Supplies
• Support and active assistance on site during the Watches & Wonders trade fair in Geneva
• Proactive relief of the CMO in all organizational and administrative matters

How You Become Part Of The Journey

• Luxury‑savvy, hands‑on personality, forward thinking and independent working, coupled with a high degree of flexibility and agility
• Several years of experience as an Executive Assistant in a similar role in a creative and dynamic environment
• Commercial training and further training as an Executive Assistant with a federal certificate, further training in digital office management or similar is a plus
• Business fluent in German and English, French is a plus
• Feels comfortable in a dynamic, constantly changing environment and always keeps an overview and remains calm, nevertheless requires a personality that works quickly, efficiently and accurately
• An empathetic, discreet personality who communicates in a friendly and appropriate manner at all levels
• Well‑found user knowledge of Microsoft Office, especially Microsoft Teams, OneNote and SharePoint

What You Can Expect From Us

• Daily food & beverage allowance of CHF 7, redeem‑able in the in‑house restaurant and selected restaurants in Schaffhausen.
• Yearly health insurance contribution of CHF 2,340 for full‑time contracts.
• Annual contribution to public transportation abonnements of up to CHF 1,500 for contracts of at least one year.
• 25 days vacation annually (30 days as of the age of 50), 5 additional bridge compensation days.
• Special conditions on selected IWC & Richemont products.
• Diverse health & wellbeing initiatives and programs, including financial support for external childcare.
• IWC Sport Club (est. 1972) for sport enthusiasts.
• Attractive workplace adjacent to the river rhine, inviting for social activities amongst colleagues.
• Memorable internal events (Christmas, summer after work drinks, etc.).
• And many more!