Executive Assistant - Core Business Services - 100% Lausanne

NZZone; Lausanne; Hybrid; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

EY Lausanne is seeking an experienced Executive Assistant to support senior Partners in a hybrid role. You will manage calendars, coordinate travel, and draft bilingual correspondence in French and English, while ensuring confidentiality and quality in all tasks.

You will also prepare reports, invoices, and presentations, engage in events and training coordination, and contribute to supplier management and budget tracking. Candidates should be fluent in French with strong English skills.

Qualifikationen

• Diploma in business administration or related field; a higher professional qualification is an advantage.
• 3–5 years of experience as an Executive Assistant or similar role in an international environment.
• Native French speaker with strong English; German is an advantage.
• Ability to multitask in a fast-paced setting, with attention to detail and ownership.
• Advanced Microsoft Office skills and comfort with AI-enabled productivity tools.

Aufgaben

• Support senior Partners with a broad range of administrative tasks and processes.
• Coordinate meetings, manage calendars, arrange travel, and draft bilingual correspondence.
• Create reports/presentations, process invoices, handle mail, and coordinate internal communications.
• Coordinate and support internal/client events, trainings, and networking initiatives.
• Assist with supplier management, vendor coordination, and budget monitoring.

Kenntnisse

Calendar management

Travel coordination

Report drafting

Stakeholder support

Discretion & confidentiality

Ausbildung

Business administration diploma

Tools

Microsoft Office

AI productivity tools

Digital collaboration platforms

Jobbeschreibung

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

In a world that’s changing faster than ever, our purpose acts as our ‘North Star’ guiding our more than 300,000 people – providing the context and meaning for the work we do every day. In doing so, we play a critical role inbuilding a better working worldfor our people, clients and communities. Thanks to our innovative services in auditing, tax consulting as well as transaction and management consulting, we proudly drive our clients into the future.

EY supports financial departments in meeting the major challenges of the finance function: measuring the efficiency and value creation of companies, supporting digital transformation, being a player in company strategy, participating in investment policy and financing but also to optimize processes and improve control of the finance function.

Our team is looking for an experienced and highly motivated Executive Assistant to join the EY Lausanne office in autumn 2026. You will play an important role in a collaborative, client-focused environment by supporting senior stakeholders, coordinating key activities, and contributing to the successful delivery of business objectives. This is a hybrid role with Lausanne as the primary office location. It requires regular presence at EY office in Lausanne and, depending on business needs, at client premises in Vevey. You should therefore be comfortable travelling within the region and adapting your place of work to stakeholder and operational requirements.

What you can expect – enriching experiences that will last a lifetime

Your key responsibilities

• You will proactively support a number of senior Partners by managing a broad range of administrative tasks and processes.
• You will coordinate complex meetings, manage Partners’ calendars, arrange travel, and draft correspondence in French and English.

• You will be responsible for creating reports and presentations, processing invoices, managing physical mail, and coordinating internal office communications.

• You will coordinate and support internal and client-facing events, training programs, and networking initiatives.
• You will support supplier management, including vendor coordination and budget monitoring, and provide logistical support for business activities and events as needed.

• You will leverage internal platforms and databases to support day-to-day operations, including expense management and other administrative processes.

• You will use digital platforms and AI-enabled productivity tools responsibly to improve efficiency, streamline administrative processes, and enhance the quality of stakeholder support.
• You will identify opportunities to simplify, standardize, or automate recurring tasks while applying sound judgment and complying with confidentiality, data protection, information security, and internal policy requirements.

• You will act as a trusted point of contact for internal stakeholders and clients, ensuring effective coordination and managing sensitive information with professionalism and discretion.

Skills and attributes for success

• You hold a diploma in business administration or a related field; a higher professional qualification is an advantage.
• Ideally, you have three to five years of experience as an Executive Assistant or in a similar role within a fast-paced, international environment.
• You are a native French speaker and have strong written and spoken English skills. German is an advantage.

• You have the ability to work effectively in a fast-paced, multi-tasking environment while managing competing priorities.
• You are detail-oriented, take ownership of your work, and consistently deliver high-quality outcomes.

• You have advanced Microsoft Office skills, strong numerical and analytical capabilities, and confidence in adopting new technologies, digital collaboration platforms, and AI-enabled productivity tools.

• You are an open-minded, flexible, and solution-oriented professional who enjoys working collaboratively and exploring new ideas.
• You are a team player with strong communication and interpersonal skills.
• You demonstrate resilience and remain effective when working under pressure.

What we offer

EY Switzerland offers you to work in a diverse and inclusive environment with around 3,000 employees from 64 different countries. You will collaborate with the best, learn from the best and continually grow, as we invest a significant portion of our annual turnover in the personal development and training of our employees.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.