Events Manager

Cagi; Schweiz; Vor Ort; CHF 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

International travel

Global network

Dynamic environment

Zusammenfassung

WFPHA is seeking an Events Manager to support the planning, coordination and delivery of its international events, including the World Congress on Public Health. The role will liaise with the congress organiser and host association to ensure successful events.

The candidate should have a degree in event management or related fields and at least five years’ experience coordinating international events, with strong English and project-management skills. Some international travel is expected.

Qualifikationen

• University degree or equivalent in event management, communications, international relations or related field.
• At least five years of experience organising professional/international events.
• Strong organisational and project-management skills with ability to manage deadlines.
• Experience coordinating multiple stakeholders, suppliers and service providers.
• Experience with event-registration platforms and online meeting tools.
• Excellent written and spoken English; French or another language is a plus.

Aufgaben

• Support planning, coordination and delivery of WFPHA international events, especially the World Congress on Public Health.
• Serve as liaison among WFPHA, the professional congress organiser and host association.
• Develop and maintain event workplans, timelines and checklists.
• Coordinate communications among stakeholders and partners.
• Monitor responsibilities and deliverables of involved parties.
• Coordinate speakers, participants, partners and sponsors.
• Handle programme development, abstract management and scheduling.
• Provide on-site and online event coordination during events.
• Prepare briefing documents and logistical information for events.
• Report operational risks and post-event findings.

Kenntnisse

Event management

Project coordination

Stakeholder coordination

English proficiency

Communication skills

Travel willingness

Ausbildung

University degree in event management or related field

Tools

Registration platforms

Online meeting tools

Office software

Jobbeschreibung

WFPHA is an international non-governmental organisation in official relations with the World Health Organization. It brings together more than 140 national and regional public health associations, representing over five million public health professionals worldwide.

Position

• Contract: Fixed-term, 18 months
• Starting date: 1 February 2027

Main responsibilities

Working under the supervision of the WFPHA Chief Operating Officer, the Events Manager will support the planning, coordination and delivery of WFPHA's international events, with a particular focus on the World Congress on Public Health.

The Events Manager will serve as the principal liaison for congress-related matters among WFPHA, the professional congress organiser and the host public health association.

Key responsibilities will include:

• Developing and maintaining event workplans, timelines and operational checklists;
• Coordinating communication and activities among WFPHA, the professional congress organiser and the host public health association;
• Monitoring the fulfilment of the respective responsibilities and agreed deliverables of the parties involved in organising the Congress;
• Coordinating speakers, participants, partners and sponsors;
• Taking responsibility for programme development, abstract management and scheduling;
• Coordinating with the communications and IT teams, including supporting event promotion;
• Preparing briefing documents, meeting minutes and logistical information related to WFPHA's event activities;
• Providing on-site and online coordination during events;
• Identifying operational risks and promptly reporting issues requiring decisions or corrective action to the COO;
• Collecting evaluation data and preparing post-event reports;
• Ensuring that events are accessible, inclusive and delivered in accordance with WFPHA's standards and objectives.

Candidate profile

The successful candidate should have:

• A university degree or equivalent qualification in event management, communications, international relations, public health, business administration or a related field;
• At least five years of relevant experience in organising professional or international events;
• Strong organisational and project-management skills, with the ability to manage multiple activities and deadlines simultaneously;
• Demonstrated experience in coordinating multiple stakeholders, suppliers and service providers;
• Experience with event-registration platforms, online meeting tools and standard office software;
• Familiarity with sponsorship coordination, abstract-management systems or event communications;
• Excellent written and spoken English;
• Strong interpersonal and communication skills;
• Accuracy, reliability, diplomacy and flexibility;
• The ability to work independently and effectively under pressure;
• Cultural sensitivity and the ability to work effectively in an international environment;
• Availability for occasional international travel and work outside standard office hours during events.

The following would be considered assets:

• Experience working with an international organisation, professional association, NGO or public health institution;
• Knowledge of French or another language.

What we offer

• The opportunity to contribute to major international public health events;
• Collaboration with a diverse global network of public health organisations and professionals;
• A dynamic and international working environment;

WFPHA is committed to diversity, equity and inclusion. Applications are welcomed from qualified candidates regardless of nationality, gender, disability, ethnic or social background, religion, sexual orientation or other personal characteristics.