Document Controller

Coalesce Management Consulting; Genf; Vor Ort; CHF 90.000 - 130.000; Vollzeit

Zusammenfassung

Coalesce Management Consulting in Geneva seeks a seasoned Document Controller to own information control on a high-value capital programme on the owner's side. You will manage document management systems, drawings, transmittals, RFIs, and handover records with strict accuracy, traceability, and timeliness. French is advantageous but professional English is sufficient.

Qualifikationen

• 5–10 years of document control experience on major construction, EPC, or capital project programmes.
• Proficient in document management systems with strong numbering conventions and revision control.

Aufgaben

• Maintain and administer the project's document management system, ensuring correct registration, numbering, revisions and distribution.
• Manage receipt, review and issue of engineering drawings and technical submittals, track revision status and archiving.

Kenntnisse

Document control

Aconex

Procore

SharePoint

Revision control

Transmittal workflows

Attention to detail

Communication

Ausbildung

Experience in major construction/EPC projects

Tools

Aconex

Procore

SharePoint

Jobbeschreibung

We are supporting a global technology leader on one of the most ambitious capital programmes currently underway in Geneva, Switzerland.

We are looking for a Document Controller to join this programme on the owner's side — someone who has built a solid foundation in construction and engineering document management and is ready to take ownership of information control in a high-value, fast-moving environment where accuracy, traceability, and timing are non-negotiable.

What you will be doing

Document Management & Control Maintain and administer the project's document management system — ensuring all technical documents, drawings, specifications, and correspondence are correctly registered, numbered, revised, and distributed in accordance with the project's document control procedures.

Drawing & Revision Control Manage the receipt, review, and issue of engineering drawings and technical submittals — tracking revision status, ensuring superseded documents are appropriately archived, and maintaining a clear and current register of live documentation at all times.

Transmittal Management Process and record all incoming and outgoing transmittals between the owner, EPC contractors, subcontractors, and design teams — ensuring documents are issued to the correct parties, within agreed timeframes, and with a full audit trail maintained throughout.

Submittal & RFI Tracking Log, distribute, and track contractor submittals and requests for information (RFIs) through the review and response cycle — chasing outstanding responses, maintaining status registers, and escalating overdue items to the relevant project leads.

Correspondence & Records Management Control the flow of formal project correspondence — registering incoming and outgoing letters, notices, and instructions, and ensuring all contractual communications are filed, traceable, and accessible to the project team.

Handover Documentation Support Support the compilation and organisation of the project's handover documentation package — working with engineering, commissioning, and construction teams to ensure all required records, certificates, and as-built documentation are complete, correctly formatted, and submitted on time.

What we are looking for

• 5–10 years of document control experience on major construction, EPC, or capital project programmes (Experts with less experience are welcome to apply given you can showcase proficiency in the matter)
• Proficient in document management systems — Aconex, Procore, SharePoint, or equivalent — with a strong understanding of document numbering conventions, revision control, and transmittal workflows (Able to adjust and proactive in learning to master new information systems)
• Thorough and organised — you understand that document control is the backbone of project accountability, not an administrative afterthought
• Experienced in managing high volumes of technical documentation across multiple contractors and work packages simultaneously
• Familiar with the documentation requirements of engineering and commissioning phases — drawings, ITPs, method statements, test records, O&M manuals
• Data centre, critical infrastructure, or large-scale MEP project experience is a strong advantage
• Clear communicator with the confidence to chase, escalating, and hold contractors to their document submission obligations

Duration: 5+ months

Language: Professional English is sufficient (French is advantageous)