Contract & Compliance Assistant

Randstad (Schweiz) AG; Bulle; Vor Ort; CHF 55.000 - 72.000; Teilzeit

Zusammenfassung

UCB, an international biopharmaceutical company, seeks a Contract & Compliance Assistant for a 3-month fixed-term contract at the Bulle site in Switzerland. You will provide high-level administrative, legal, and secretarial support, acting as anchor between management, external counsels, and external accountants.

Responsibilities include organizing Board and Shareholders' Meetings, drafting minutes, preparing filings with authorities, and handling daily finance administration, PR/PO

Qualifikationen

• Speak and write fluent French and English to draft minutes and manage communications.
• Proven experience as a Senior Executive/Legal Assistant or Compliance professional, ideally in pharma or legal sectors.
• Handle administrative finance tasks including PR/PO, invoices, and intercompany agreements.

Aufgaben

• Facilitate communication between internal teams, external counsels, and accountants.
• Organize Board and Shareholders' Meetings, prepare agendas, meeting packs, and minutes.
• Prepare corporate documentation and filings for authorities, banks, and pension funds.
• Manage daily finance administration, invoices, and purchase orders; maintain legal files.

Kenntnisse

French fluency

English fluency

MS Office

SharePoint

Independence

Discretion

Ausbildung

Senior Executive/Legal Assistant experience

Compliance professional experience

Jobbeschreibung

Location: Bulle, Switzerland

Activity rate : 60% to 80%

Type of contract: Temporary contract

Start Date: ASAP for 3 months

UCB is an international biopharmaceutical company specializing in the therapeutic areas of neurological disorders and immunology. Its Bulle site brings together the Swiss commercial subsidiary and a primary production platform that combines biotechnology and chemistry for the manufacturing and distribution of pharmaceutical specialties used in the treatment of allergies, epilepsy, and autoimmune diseases.

We are seeking an experienced Contract & Compliance Assistant for a 3-month fixed-term contract to provide high-level administrative, legal, and secretarial support to our Swiss operations during a team replacement.

In this position, you will act as the key organizational anchor and administrative interface between internal management, external legal counsels, and external accountants. You will be responsible for handling corporate secretarial logistics for UCB Swiss legal entities ? with a strong focus on organizing Board meetings and drafting minutes ? while managing day-to-day finance administration, purchase order processing (PR/PO), and general compliance/legal support.

Your key responsibilities:

• Facilitate daily communication and workflows between internal departments, external legal counsels, and external accountants.
• Organize Board and Shareholders' Meetings for UCB Swiss entities, including agendas, meeting packs, and drafting official minutes (procès-verbaux).
• Prepare official corporate documentation and filings for local authorities, Commercial Register, banks, pension funds, and tax declarations.
• Handle operational finance administration, including daily department mail, petty cash, and monthly invoice archiving.
• Create Purchase Requisitions (PR) and Purchase Orders (PO), route invoices for approval, and guide teams on purchasing tools.
• Track Intercompany Services Agreements, ensuring accuracy, SharePoint updates, and system database encoding.
• Coordinate regulatory administrative tasks, including document translations, notary legalizations, and Powers of Attorney.
• Maintain organized internal legal files, contract archives, and routine legal documentation.

qualifications

What will make you successful:

• Speak and write fluent French and English to draft official board minutes and manage stakeholder communications effortlessly.
• Offer proven experience as a Senior Executive/Legal Assistant or Compliance professional, ideally with pharma or legal sector exposure.
• Handle core administrative finance tasks confidently, including PR/PO creation, invoice tracking, and intercompany agreements.
• Work fully independently, taking ownership of tasks and managing multiple projects simultaneously without close supervision.
• Use MS Office, SharePoint, and administrative data systems with complete ease.
• Deliver work with high precision, strong organization, clear priorities, and absolute discretion on confidential matters.
• Adapt quickly to new processes with a flexible, proactive, systematic, and highly reliable mindset.

travailler chez UCB