C- Level Senior Executive Assistant (m/f/d) 100%

Bank Julius Bär & Co. Ltd.; Zürich; Vor Ort; CHF 90.000 - 130.000; Vollzeit

Zusammenfassung

Julius Baer in Zurich seeks an experienced Executive Assistant to support senior leaders at board level, managing calendars, travel, emails and project tasks with discretion and professionalism.

You will coordinate internal and external meetings, draft communications, prepare briefings and content, handle sensitive information confidentially, and ensure timely, accurate responses while maintaining excellent stakeholder relations.

Qualifikationen

• Extensive experience supporting senior leaders at board level.
• Discreet and trustworthy with absolute confidentiality.
• Excellent written and verbal communication skills.
• Ability to communicate with internal and external stakeholders at all levels.
• Strong time management and ability to multitask and prioritize.

Aufgaben

• Act as first point of contact for internal stakeholders and external clients/partners.
• Provide administrative support: write/edit emails, draft memos, prepare communications.
• Manage executive calendar: scheduling, travel, prioritizing sensitive matters.
• Organize meetings including teleconferences with many stakeholders.
• Plan and manage business trips: flights, hotels, transfers, expense reports.
• Assist with smaller projects and content preparation.

Kenntnisse

Executive support

Confidentiality

Communication

Stakeholder management

Time management

Multi-tasking

MS Office

Attention to detail

Customer service

Ausbildung

Relevant higher education

Tools

MS Office

Excel

PowerPoint

Jobbeschreibung

At Julius Baer

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

Responsible for enabling the executive(s) to function at their best, by performing a variety of administrative, logistical and project management related tasks.

YOUR CHALLENGE

• Act as first point of contact for internal stakeholders across all levels of the organization and external clients / partners
• Provide administrative assistance, such as writing and editing e-mails, drafting memos and preparing communications on the executive’s behalf
• Manage the executive’s calendar, including scheduling appointments and travel and prioritizing the most sensitive matters
• Organize internal and external meetings including telephone and video conferencing with a large number of stakeholders
• Plan and manage business trips including travel planning such as flights, hotels, transfers and expense reports
• Research, support and manage smaller projects and prepare of content for miscellaneous topics

YOUR PROFILE

• Extensive experience in supporting senior leaders at board level
• Discreet and trustworthy individual with absolute dedication to confidentiality
• Excellent written and verbal communication skills
• Ability to communicate successfully with various internal and external stakeholders on all levels of the organization
• Strong time management skills and ability to multi-task and prioritize work
• Ability to function well in a high-paced and at times stressful environment
• Excellent interpersonal and customer service skills
• Attention to detail and problem solving skills
• Proficient user in MS Office applications, including Excel and PowerPoint
• Relevant higher educational and professional background

Further interesting job opportunities can be found on our Career site.

Is this not quite what you are looking for?

The international reference in wealth management Julius Baer is the leading Swiss wealth management group. We focus on servicing and advising sophisticated private clients from around the world, taking into account what truly matters to them – in their business and personal life, today and for future generations.

Headquartered in Zurich, we are present in around 60 locations worldwide, including Bangkok, Dubai, Dublin, Frankfurt, Geneva, Hong Kong, London, Luxembourg, Madrid, Mexico City, Milan, Monaco, Mumbai, Santiago de Chile, Shanghai, Singapore, Tel Aviv, and Tokyo.

Why join Julius Baer?

At Julius Baer our employees enjoy the benefits of a global company with the support and collegiality of a much smaller one. We are growing quickly, but we remain dedicated to maintaining our accessible structure with flat hierarchies, and approachable and supportive leaders. With offices around the world, we offer an international and stimulating work environment and the opportunity to work with a diverse team of highly motivated colleagues, bringing the best of the bank to our clients. Our core values of Care, Passion, and Excellence define the tone of how we interact with each other and our partners. Committed to your success Whether nurturing young talent with our renowned apprentice scheme, enabling ambitious university graduates to put theory into practice with our Graduate Programme, or providing first-class opportunities for experienced professionals, we look after our employees. We believe in continuous learning as a company and as individuals, which is why we put a focus on the health and well-being of our employees and offer flexible working options, a wide array of benefits, and extensive career development programmes.

For more information visit www.juliusbaer.com or contact us via the Contact Form.