Buying Assistant

AS Watson; Zürich; Hybrid; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Hybrid Working Model

Competitive salary and bonus

Discounts across brands

Holiday entitlement

Refer-a-friend scheme

Learning & Development

Mental health support

Zusammenfassung

AS Watson in Zürich is seeking a proactive coordinator to support the International Buying team in tender preparation, supplier sourcing and contract coordination across multiple European markets. You will work closely with cross-functional stakeholders to ensure timely delivery, strong supplier partnerships and compliant processes.

The role offers a hybrid working model with a focus on data-driven cost optimisation, process improvement and adoption of AI tools.

Qualifikationen

• Experience in team assistant, coordination or procurement support in fast-paced environments.
• High accuracy in handling data, contracts and financial information.
• Confident communicator with stakeholders across markets.
• Fluent English; German or Dutch is a plus.
• Proficient with Office 365; open to Canva and AI tools.
• Proactive mindset to improve processes and support team success.

Aufgaben

• Coordinate end-to-end international tender processes, from sourcing to contract execution.
• Support the International Buying team in cost optimisation and margin improvements.
• Manage contract administration, including extensions and key terms.
• Serve as a coordination point across Zurich, European units and suppliers.
• Provide hands-on operational support: reporting files, meetings, follow-ups.
• Oversee contract filing and product sample coordination for efficiency.
• Introduce AI-assisted tools for templating and deadline management.

Kenntnisse

Tender coordination

Data accuracy

Stakeholder communication

English fluency

German or Dutch advantage

MS Office 365 (Excel/PowerPoint)

AI and digital tools

Tools

Canva

AI tools

Contract management tool

Jobbeschreibung

Why This Role Matters This is a pivotal role supporting our O+O (Offline & Online) strategy, to deliver cost optimisation and margin improvement across multiple European markets. Supporting the International Buying team, you will play a key role in supporting international tenders and negotiations, ensuring efficient processes and strong supplier partnerships. Working closely with cross‑functional stakeholders, your focus will include tender preparation, data compilation, supplier sourcing, contract coordination and operational delivery. This is an exciting opportunity to contribute to large‑scale international initiatives in a fast‑paced and collaborative environment that shapes how millions of customers experience our brands so we can put a smile on our customers’ faces today and tomorrow.

What You’ll Be Doing

• Coordinate end-to-end international tender processes, from supplier sourcing and NDA set-up through to RFI/RFP preparation and contract execution
• Support the International Buying team in driving cost optimisation and margin improvements across multiple European markets through structured procurement activities
• Manage contract administration, including extensions, tracking key terms and conditions, and ensuring compliance ahead of supplier engagement
• Act as a key point of coordination across Zurich, European business units and suppliers, facilitating clear communication and smooth project delivery
• Provide hands‑on operational support to buyers, including preparing reporting files, organising meetings, and ensuring timely follow‑up of actions
• Oversee administrative processes such as contract filing and product sample coordination to ensure efficiency and accuracy
• Continuously improve processes by introducing AI‑assisted tools for repetitive tasks such as templating, contract tracking and deadline management

What You’ll Bring

• Previous experience in a team assistant, coordination or procurement support role within a fast‑paced, commercial environment
• Strong attention to detail with a high level of accuracy, particularly when working with data, contracts and financial information
• Confident communicator with the ability to build credible relationships with stakeholders across different markets and levels
• Fluent in English, with additional European languages such as German or Dutch considered a strong advantage
• Advanced proficiency in Microsoft Office 365 (particularly Excel and PowerPoint), with curiosity and openness to leveraging new tools such as Canva, AI and digital platforms
• A proactive, positive and energetic mindset, with a natural drive to improve processes and support team success; ability to stay organised and manage multiple priorities, supporting a high‑volume international tender pipeline

How You Will Make An Impact

• Enable the success of the International Buying team by providing reliable, high‑quality support that allows them to focus on strategic negotiations and commercial outcomes
• Help drive cost efficiencies and protect margins by ensuring tenders and procurement processes are delivered accurately, on time and with strong attention to detail
• Strengthen compliance and reduce risk by proactively managing NDAs, contracts and supplier onboarding processes before key business interactions
• Bring a structured and organised approach to a fast‑paced environment, confidently managing multiple projects while maintaining clarity and control
• Build strong relationships across teams and markets, acting as a trusted contact who keeps stakeholders aligned, informed and moving forward
• Identify and implement smarter ways of working, including embracing AI and digital tools to simplify processes and improve efficiency
• Take a proactive, solution‑focused approach, demonstrating flexibility, energy and a strong customer mindset to go the extra mile and make a meaningful difference

Who We Are

You may not have heard of us, but you’ll know our brands! AS Watson is the world’s largest international health and beauty retailer, with over 17,000 stores across 31 markets serving over 5.3 billion customers each year.

From Superdrug, Kruidvat and Watsons to Marionnaud, The Perfume Shop and many more, our brands are loved by customers around the world. Behind them are passionate people who are encouraged to innovate, collaborate and grow.

What You Will Get From Us

• Competitive Salary and Bonus Scheme
• Exclusive Discounts – Enjoy savings across our iconic brands.
• Holiday entitlement
• Hybrid Working Model
• Refer‑a‑friend scheme
• Learning and Development Opportunities – Grow your skills with tailored programmes.
• Mental Health and Wellbeing Support