Youth Services Administrative Coordinator

The Pod Group; Mississauga; On-site; CAD 38,000 - 60,000; Full time

Job summary

The Pod Group, on behalf of a Peel Region youth services organization, seeks a Youth Services Administrative Coordinator to support daily administrative operations, program administration, and data management across Youth Services. This role requires handling calendars, communications, budget monitoring, training coordination, and reporting to leadership.

Ideal candidates will have a Diploma in social services or related field, strong data-entry and financial handling skills, and a commitment to

Qualifications

• Diploma in social services, financial administration, or related field.
• Administrative/office management experience including data entry and reporting.
• Knowledge of housing first for youth, trauma-informed care, harm reduction is an asset.
• Commitment to EDIB, anti-oppressive practices, and anti-racism framework.
• Understanding of youth homelessness issues and Peel housing context.
• Valid First Aid, CPI/UMAB Certifications and WHMIS/food handling recommended.
• Ontario driver’s license with clean record and liability insurance.

Responsibilities

• Provide daily comprehensive and flexible administrative support to the Youth Services Department.
• Manage harm reduction supply inventory and data entry at all sites, including disposal and ordering.
• Manage shift schedules, time cards, and staffing for all Youth Services programs.
• Support staff and youth training, events, and meeting coordination.
• Monitor contract expirations and renewal dates for external service agreements.
• Oversee onboarding, training, and continuing education tracking for the team.
• Handle IT onboarding processes including equipment setup and access.
• Establish communication structures for stakeholders and leadership.
• Assist leadership with presentations and monthly statistical reports.
• Monitor data entry and ensure compliance with program requirements.
• Assist with budgets and expenses for the Department.
• Maintain professional standards for client documentation and reporting.
• Foster a positive, collaborative work environment.

Skills

Administrative/office management

Data entry

Financial management

Statistical reporting

Cultural competency

Trauma-informed care

EDIB/anti-racism framework

Education

Diploma in social services or related field

Equivalent education/experience

Job description

COMPASSIONATE ● RESOURCEFUL ● COLLABORATIVE ● ORGANIZED ● CLIENT-CENTRED

OVERVIEW

A growing, community-based organization that provides shelter and outreach support for homeless youth in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

Are you passionate about supporting youth homelessness and mental health?

The Pod Group is partnering with this organization to place a resourceful, compassionate, and hands‑on individual to fulfill the role of a Youth Services Administrative Coordinator.

WHY YOUR ROLE MATTERS

The Youth Services Administrative Coordinator assists with overseeing and managing the daily administrative functions of the Youth Services Department, including program administration, meeting and calendar management, communications, task management, data management support, budget and expenditure support, and other backbone administrative functions for the Youth Services Department and leadership.

HOW YOU WILL MAKE AN IMPACT

• Provide daily comprehensive and flexible administrative support to the Youth Services Department.
• Manage harm reduction supply inventory and data entry at all sites, including disposal of expired products as per regulation and ordering of additional supplies.
• Manage shift schedules, time card data entry, and staffing needs for all Youth Services programs, including intake, diversion, case management, and other programs as required.
• In collaboration with other departments, provide support for staff and youth training, event, and meeting coordination.
• Monitor and track contract expiration and renewal dates for external service agreements.
• Manage onboarding, training, and continuing education tracking for the team. Identify needed training for staff and arrange for training access.
• Manage IT processes for Youth Services staff required at onboarding, including setting up of equipment and ensuring proper badging and access is obtained.
• Establish and execute communication structure to ensure timely and relevant communications are provided to both internal and external stakeholders.
• Provide support to leadership in preparing presentations and slide decks for all events and meetings.
• Compile statistical information and prepare monthly reports as required for program evaluation and development.
• Monitor and audit data entry as per program requirements in all relevant databases. Notify leadership timely with any identified concerns or gaps.
• Monitor budgets and expenses for the Department, including cash transfers, transportation needs, etc.
• Ensure that professional standards are maintained as related to client documentation and monthly statistical reporting.
• Foster a positive and supportive working environment.
• All other duties as required.

WHAT YOU WILL BRING

• Diploma in social services, financial administration, or in a related field or an equivalent combination of education and/or experience.
• Administrative/office management experience, including data entry, financial management and statistical reporting.
• Knowledge of housing first for youth, trauma informed care, and harm reduction practices an asset.
• Cultural competency sensitivity and commitment to working through an EDIB, anti-oppressive, anti-racism framework.
• Understanding of issues relating to youth homelessness and the barriers youth face in attaining and maintaining their housing, as well as an understanding of the broader housing sector in Peel.
• Valid First Aid, CPI/UMAB Certifications.
• WHMIS and Food Handling Certification is recommended.
• A valid Ontario’s full G Driver’s Licence is required, with a clean driver’s abstract. A $2,000,000 minimum liability car insurance coverage is also mandatory.
• Completion of a successful Vulnerable Sector Check/Criminal Record Check will be a condition of employment.

OUR COMMITMENT TO EDIB

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their roles in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti-racism, anti-oppression, equity, diversity, inclusivity, and belonging.

Job Type:Full-Time

Vacancy:Current Opening