Yard Administrator - Logistics

Penske; Woodstock; On-site; CAD 40,000 - 55,000; Full time

Job summary

A logistics company in Woodstock is seeking a full-time team member to monitor yard operations, manage customer reporting, and perform administrative duties. Candidates should possess a high school diploma, relevant skills in data entry and customer service, and the ability to work rotating shifts. This role offers an opportunity to contribute to a dynamic team and adhere to compliance standards.

Qualifications

• 1 year of customer service experience preferred.
• Intermediate skills in Microsoft Office Outlook and Internet use.
• Ability to work rotating shifts required.
• Strong problem-solving and organizational skills required.
• Ability to work cooperatively in a team environment.
• Regular, predictable attendance is essential.

Responsibilities

• Act as the first point of contact for customer reporting requirements.
• Maintain reporting, recordkeeping, and retention policies.
• Monitor route status and provide status updates.
• Perform general administrative office duties.

Skills

Shipping & Receiving

Inventory Control

Data Entry

AS400

Transportation Management Systems

EDI

Microsoft Outlook

Warehouse Experience

Office Experience

Dispatching

Microsoft Excel

Logistics

Education

High School Diploma or equivalent

Job description

Description

Monitors, tracks, and provides information about overall yard operations related to the movement of trailers and freight, including facility location, standard yard operation window times, licensing, permitting, and reporting.

This position supports the Night Shift, Monday to Friday.

Major Responsibilities:

• Acts as the first point of contact for customers' routine reporting requirements.
• Establishes and maintains reporting, recordkeeping, and retention policies for internal records, ensuring corporate and regulatory compliance.
• Provides customers with status updates.
• Monitors route status.
• Provides information to third-party resources.
• Escalates all non-routine customer inquiries appropriately.
• Manages and issues equipment as necessary.
• Performs general administrative office duties, such as mail distribution, filing, reporting, reconciling invoices, and data entry.
• Maintains a safe work environment.
• Adheres to company guidelines and expectations.
• Performs other projects as assigned by the Supervisor.

Qualifications:

• High School Diploma or equivalent required.
• Preferred: 1 year of customer service experience.
• Intermediate skills in Microsoft Office Outlook and Intranet/Internet use.
• Ability to work rotating shifts (Mornings, Afternoons, and Overnights) required.
• Strong problem-solving and organizational skills required.
• Ability to work cooperatively and effectively with others in a team environment.
• Regular, predictable full attendance is essential.
• Willingness to travel as necessary and work at the required schedule and location.
• Completion of Penske employment application, reference verification (including past employment and education).

Physical Requirements:

• The physical and mental demands are representative of those necessary to perform the essential functions of this job. Reasonable accommodations may be provided for individuals with disabilities.
• The associate must be able to remember and understand instructions, see and communicate verbally. Vision abilities include close, distance, peripheral, depth perception, and focus adjustment.
• Frequently move, stand, walk, and sit. Use hands to touch, handle, feel, and reach. Regularly lift and/or move up to 50 lbs (23 kg) and occasionally up to 100 lbs (45 kg).

Penske is committed to equity in employment.

Required Experience: Unclear Seniority

Key Skills: Shipping & Receiving, Inventory Control, Data Entry, AS400, Transportation Management Systems, EDI, Microsoft Outlook, Warehouse Experience, Office Experience, Dispatching, Microsoft Excel, Logistics

Employment Type: Full-Time

Experience: years

Vacancy: 1