Workplace Lead

Asana; Vancouver; Presencial; CAD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Asana is seeking a Workplace Lead to champion and oversee Vancouver office operations. You will deliver operational support, create a welcoming atmosphere, and foster a safe, inclusive environment where employees thrive.

The role is based in the Vancouver office and requires in-office work Monday through Friday, with recruiters sharing in-office expectations during interviews. You will partner with local leadership to ensure an exceptional employee experience, manage day-to-day facilities,

Formación

• Experience in office operations, facilities management, or customer-facing operational roles.
• Strong organizational and prioritization abilities in a dynamic environment.
• Proactive communicator with reliable follow-through and sound judgment.

Responsabilidades

• Oversee day-to-day office operations, vendor coordination, mail, deliveries, and supplies management.
• Plan and execute office-wide events in partnership with internal teams.
• Support onboarding and lifecycle operations with People Ops and IT.
• Manage facilities budgets, vendor contracts, and relationships with landlords and service providers.
• Collaborate with Culinary team on food and beverage programs aligned with site budget guidance.

Conocimientos

Office operations

Facilities management

Vendor relations

Budget management

Google Workspace

Calendar management

Customer service

Communication

Descripción del empleo

The Workplace team provides support for every employee at the company, from creating a welcoming experience upon entry to all of our global offices, to designing, building, and maintaining comfortable, inclusive work environments across the globe. We are committed to creating environments in which all Asanas can perform at their best.

We are looking for a Workplace Lead to champion and oversee workplace operations at our Vancouver office. In this role, you will deliver operational support, create a welcoming atmosphere, and build a safe, inclusive, and engaging environment where team members can thrive.

This role is based in our Vancouver office and requires working from this office Monday through Friday. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

What you’ll achieve

• Provide a calm, hospitable, and welcoming experience for all visitors and team members, ensuring guest registration and site policies are seamlessly upheld.
• Partner with local site leadership and cross-functional teams to cultivate an exceptional employee experience and foster productive, connected workplace communities.
• Oversee day-to-day office operations, including vendor coordination, mail and deliveries, kitchen inventory, repairs, space planning, and supplies management.
• Plan and execute office-wide celebrations, cultural traditions, and community events in close partnership with Internal Events and Employee Engagement teams.
• Collaborate with People Operations and IT to facilitate seamless onboarding for new hires and provide reliable operational support throughout the employee lifecycle.
• Maintain clear and proactive communication across the global Workplace team regarding facilities management, workplace health and safety, and security protocols.
• Manage vendor contracts, purchase orders, facilities budgets, and relationships with landlords, maintenance contractors, and local service providers.
• Partner with the Culinary team to manage food and beverage programs aligned with attendance and site budget guidelines.

About you

• Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making.
• Proven track record in office operations, facilities management, or customer-facing operational roles, with hands-on experience handling multi-faceted workplace logistics.
• Strong organizational and prioritization abilities, with the skill to navigate multiple priorities and shifting demands in a dynamic environment.
• Customer-service orientation with strong interpersonal skills and the ability to build authentic relationships across teams and with visitors.
• Clear, proactive communicator (written and verbal) who demonstrates reliable follow-through and sound judgment.
• Experience managing operational budgets, vendor relations, and facilities service contracts.
• Proficient with digital workplace tools, including Google Workspace and calendar management software.

At the company, we're committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission.