Workplace Experience Support Specialist

RSM Canada Operations ULC; Vancouver; On-site; CAD 53,000 - 79,000; Full time

Job summary

RSM Canada is seeking an Office Services Coordinator to manage office maintenance, vendor relations, and onboarding activities in a busy metropolitan environment. This role supports location services and helps ensure smooth daily operations for staff and guests.

The successful candidate will coordinate with landlords, reconcile invoices, manage supplies, and assist with new hires, while maintaining compliance and high service levels across the enterprise.

Qualifications

• High school diploma or GED.
• 0-2 years’ experience in a related field or area.
• Intermediate Microsoft Office skills.
• Ability to respond positively to changing circumstances, seek and implement change to drive business improvement and serve as a model of the change.
• Work collaboratively with Location Services Supervisor/Manager to provide support across the enterprise particularly during peak time.
• Able to lift up to 40 lbs.
• Must be punctual and able to adapt to changing schedules.

Responsibilities

• Coordinate with the Office of the Building regarding maintenance issues, forms and documents required from the landlord, special requests for our space, information on building security including Workplace Health and Safety team and/or emergency evacuation team.
• Reconcile monthly billing of extra services provided by landlord.
• Analyze and determine selection of service providers from internal resources, building maintenance and outside vendors and contractors based on cost and scope of work to be performed.
• Coordinate maintenance of the office including carpet maintenance, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, AED units, review and process invoices for these services
• Purchases and maintains inventory of office supplies and equipment by monitoring inventory and reordering materials before depletion.
• Maintains vendor relationships, processes payments and tracks total spend.
• Assist with New Hire on boarding process.
• Provide new hire with all necessary office needs.
• Train new employees on local office policies and use of equipment and systems.
• Mail services including distribution of mail, UPS, FedEx and other packages, coordination of courier services, researching and resolving any issues with packages that are improperly addressed or packaged, and assisting employees with mailing needs
• Assisting employees with large photocopy, scanning and binding jobs, ensuring timely completion of submitted jobs
• Locating and checking out client files, maintaining client records and documents, ordering files from offsite storage facility and record retention.
• Maintaining and ordering office supplies
• Maintaining Location Services budget
• Visitor management and reception activities ensuring quality customer service
• Meeting and event coordination to include catering request and receiving orders, conference room coordination, and audio-visual equipment support

Skills

Adaptability to change

Team collaboration

Punctuality

Flexibility

Physical lifting 40 lbs

Education

High school diploma or GED

Tools

Microsoft Office

Job description

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

Responsibilities

• Coordinate with the Office of the Building regarding maintenance issues, forms and documents required from the landlord, special requests for our space, information on building security including Workplace Health and Safety team and/or emergency evacuation team.
• Reconcile monthly billing of extra services provided by landlord.
• Analyze and determine selection of service providers from internal resources, building maintenance and outside vendors and contractors based on cost and scope of work to be performed.
• Coordinate maintenance of the office including carpet maintenance, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, AED units, review and process invoices for these services
• Purchases and maintains inventory of office supplies and equipment by monitoring inventory and reordering materials before depletion.
• Determines if supplies should be purchased directly from an approved vendor or put out to bid.
• Maintains vendor relationships, processes payments and tracks total spend.
• Works directly with Location Services Supervisor or Manager to ensure the compliance and implementation of national programs.
• Assist with New Hire on boarding process.
• Provide new hire with all necessary office needs.
• Train new employees on local office policies and use of equipment and systems.
• Provides routine direction and support, as necessary, in one or more of the following areas:
• Mail services including distribution of mail, UPS, FedEx and other packages, coordination of courier services, researching and resolving any issues with packages that are improperly addressed or packaged, and assisting employees with mailing needs
• Assisting employees with large photocopy, scanning and binding jobs, ensuring timely completion of submitted jobs
• Locating and checking out client files, maintaining client records and documents, ordering files from offsite storage facility and record retention.
• Maintaining and ordering office supplies
• Maintaining Location Services budget
• Visitor management and reception activities ensuring quality customer service
• Meeting and event coordination to include catering request and receiving orders, conference room coordination, and audio-visual equipment support

Required Qualifications

• High school diploma or GED
• 0-2 years’ experience in a related field or area
• Intermediate Microsoft Office skills
• Ability to respond positively to changing circumstances, seek and implement change to drive business improvement and serve as a model of the change
• Work collaboratively with Location Services Supervisor/Manager to provide support across the enterprise particularly during peak time
• Able to lift up to 40 lbs.
• Must be punctual and able to adapt to changing schedules.

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmcanada.com/careers/life-at-rsm/rewards-and-benefits.html.

RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Canadian uniformed service; Canadian Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership.

RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at [e-mail].

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range: $52,500 - $79,400

Why work at RSM?

At RSM, we accomplish meaningful work and make an impact on the world around us. We work hard to fully understand our clients and work even harder to understand and identify your unique skills. We celebrate the differences among us and empower our talented professionals to grow forward, both personally and professionally. Our clients benefit from fresh insights and energy as we collaborate to support them, and our teams enjoy a work environment that inspires and empowers them to thrive.