Workforce Deployment Coordinator

Aecon Group; Whitby; On-site; CAD 60,000 - 70,000; Full time

Job summary

Aecon is seeking a Workforce Deployment Coordinator to support CanAtom’s Pickering and Darlington nuclear refurbishment efforts in Whitby, Ontario. This role focuses on ensuring proper security clearance processing and access for all project personnel, including subcontractors and new hires.

You will manage OPG clearance applications, verify identification, and maintain active clearance status while coordinating with the OPG Clearance Office throughout onboarding.

Qualifications

• Strong analytical and problem-solving abilities.
• Clear written and verbal communication skills.
• Ability to work collaboratively in cross-functional teams.
• Proven ability to plan, manage, and prioritize multiple tasks to meet deadlines.
• Demonstrated attention to detail and high organizational standards.
• Willingness to contribute to team projects beyond primary responsibilities.
• Familiarity with project management concepts.

Responsibilities

• Initiate and manage OPG clearance processes for joint-venture employees, subcontractors, and new hires.
• Accurately complete and submit clearance applications with documentation.
• Generate and verify compliance reports; track renewal statuses and ensure active clearances.
• Obtain radiation history data from relevant registries as needed.
• Serve as primary contact for OPG Clearance Office and onboarding access requests.
• Assist with Radiological Access Forms during onboarding.
• Support TLD verification and related requirements for staff.
• Assist projects with visitor badging and related onboarding tasks.
• Perform additional duties as assigned.

Skills

Strong analytical skills

Communication skills

Team collaboration

Time management

Attention to detail

Planning and prioritization

Urgency and accountability

Customer orientation

Cross-functional contribution

Project management concepts

Organizational skills

Tools

MS Office Suite

Job description

Location: Whitby, ON, CA

Operating Sector: Nuclear

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best‑in‑class team.

What is the Opportunity?

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube, feeder, and boiler replacement (RFBR) of Units 5–8. Building on the successful delivery of the Darlington Refurbishment Project, the CanAtom team brings proven experience in safely executing complex nuclear projects on time and on budget to support Ontario’s clean energy future.

The Workforce Deployment Coordinator is responsible for ensuring nuclear in-processing of OPG Security Clearance and nuclear plant access badging for all employees assigned to projects at the Darlington and Pickering Nuclear Generating Station.

This position is located in Whitby, ON.

What You’ll Do Here

• Initiate OPG Clearance applications with joint-venture employees, subcontractors and potential new hires
• Assist in accurate completion and submission of clearance applications including verification of identification and supporting documentation as per OPG clearance procedural requirements
• Issue compliance reports, track and confirm completion of clearance renewals ensuring all employees maintain active clearance status
• Obtain all worker dose history from National Dose Registry
• Act as single point of contact for OPG Clearance Office in the processing of all related security clearance applications, renewals and actions
• Act as single point of contact for all access requests for onboarding.
• Provide and assist with completion of Radiological Access Forms during new hire onboarding
• Facilitate TLD verification and requirements for new and existing employees
• Assist projects with visitor badging and requirements as needed
• Additional duties as assigned.

What You Bring To The Team

• 1 to 2 years of related administrative experience
• Strong analytical/problem solving skills
• Proficiency in MS Office (Word, PowerPoint, Excel, and Outlook)
• Ability to communicate effectively both orally and in writing
• Ability to work collaboratively and effectively in teams
• Ability to plan, manage, and prioritize multiple, concurrent assignments and tasks
• Ability to consistently meet deadlines
• Comfortable working in a rapidly changing environment
• Strong sense of urgency and accountability
• Knowledge of project management concepts
• Customer oriented
• Strong organizational skills; attention to detail
• Willingness to contribute toward, and assist colleagues with projects across functional areas and outside of primary responsibilities to contribute toward the overall team’s success

Reason for vacancy: Replacement

Salary range: $60,000 - $70,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

At CanAtom, we are committed to creating an inclusive and accessible workplace. We encourage applications from all qualified individuals and will provide accommodations throughout the recruitment process upon request.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.