Workforce Coordinator (Edmonton)

Squarespace, Inc; Edmonton; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive compensation

Extended Health Care

Dental Care

RRSP matching

Social events

Professional development

Job summary

Synergy Group of Companies (SGC) is seeking a Workforce Coordinator to support Edmonton field operations within Synergy Projects Ltd. This role focuses on ensuring the right people are in the right place at the right time to keep projects moving.

You will work closely with Superintendents, Foremen, and Project teams to forecast staffing needs, coordinate recruitment and onboarding, and manage field readiness. This position requires hands-on site visits and strong communication skills.

Qualifications

• Three+ years of workforce coordination, recruitment, or project coordination in construction.
• Strong understanding of commercial construction workflows and field operations.
• Excellent planning, organization, and communication skills.

Responsibilities

• Maintain accurate view of field staffing and upcoming availability.
• Forecast workforce requirements across projects with Superintendents.
• Coordinate recruitment, onboarding, and assignments for field personnel.
• Ensure training and site-specific requirements are met before mobilization.
• Prepare weekly workforce plan and report capacity gaps to leadership.

Skills

Workforce coordination

Recruitment

Project coordination

Construction industry

Tools

HRIS

MS Office

Job description

Synergy Group of Companies (SGC) is an integrated organization created to provide clients with all of their commercial construction, interior build-out, and real estate investment and development needs. We accomplish this through seven business units that operate in three core divisions: Commercial Buildings, Innerspaces, and SynVest.

Part of SGC’s Commercial Buildings division, Synergy Projects Ltd. (SPL) is an Alberta-based, full-service construction firm specializing in general construction, design-build, and construction management services. SPL is focused on the commercial construction market, including major and structural construction and tenant improvements, and has been in business for more than 30 years as the original construction arm within SGC.

Job Title: Workforce Coordinator

Job Type: Full-time, Permanent

Join Our Team!

We are looking for a Workforce Coordinator to join our Edmonton team. This position plays a key role in supporting field operations by ensuring we have the right people, in the right place, at the right time.

About the Role

Working closely with General Superintendent, Superintendents, Foremen, and Project teams, this role maintains visibility into workforce requirements across active and upcoming projects, coordinates field resources, supports recruitment efforts, and helps ensure employees are ready and equipped for successful deployment to site.

Workforce Planning & Coordination

Maintain an accurate view of field employees, current assignments, and upcoming availability.

Work with Superintendents and Operations to forecast workforce requirements across projects.

Identify upcoming shortages, surpluses, and workforce risks and bring options forward to General Superintendent.

Coordinate field assignments and movement between projects.

Maintain the weekly workforce plan and provide visibility into available resources and project gaps.

Recruitment, Onboarding & Field Readiness

Coordinate recruitment for field positions, including job postings, candidate screening, and job fair participation.

Build and maintain a pipeline of experienced tradespeople and individuals entering the construction industry.

Prepare approved assignment letters and follow up on signatures for payroll processing.

Coordinate new hire onboarding activities and employment documentation.

Book SureHire Fitness to Work Testing

Work with Operations and HSE to ensure employees have the required training, certifications, and site-specific requirements prior to mobilization.

Coordinate performance reviews and training requirements for Foremen and field employees.

Support workforce planning initiatives to ensure projects are appropriately staffed and mobilized.

What Success Looks Like

Workforce requirements are identified before they become urgent.

Superintendents have a reliable four-to-six-week view of field capacity.

Field employees are deployed efficiently between projects.

New employees arrive on site ready to work.

Recruitment pipelines support current and future workforce requirements.

Workforce risks are identified early and addressed proactively.

General Superintendent has clear visibility into workforce capacity, staffing needs, and upcoming resource challenges across the portfolio.

What You Bring

3+ years of workforce coordination, recruitment, project coordination, or related construction industry experience.

Good understanding of commercial construction, trades, and field operations.

Strong planning, organization, and follow-through skills.

Confidence working directly with Superintendents, Foremen, Project Managers, and tradespeople.

Strong relationship-building and communication skills.

Comfortable visiting active construction sites and working with both field and office teams.

Strong judgment and problem-solving abilities.

Proficiency with workforce planning systems, HRIS platforms, and Microsoft Office.

Working Conditions

Extended periods of computer work may be required.

Regular interaction with both office personnel and field employees.

Frequent visits to active construction sites to support workforce planning and coordination activities.

Why You’ll Love Working With Us

At Synergy, you'll work alongside experienced construction professionals who are passionate about delivering exceptional projects for our clients. You'll play a direct role in supporting our field operations by helping build and coordinate the workforce that delivers projects across Alberta.

This is an opportunity to work closely with operational leaders, gain exposure to all stages of project delivery, and contribute to the continued growth and success of our organization.

Benefits and Perks

Competitive compensation and benefits

Benefits include Extended Health Care, Dental Care, Employee Assistance Program, and Life Insurance

Group RRSP matching

Share program eligibility after one year of service

Social events such as bowling, Christmas parties, family BBQs, golf tournaments, and more the list goes on!

Professional development and training opportunities