Workforce Coordinator

Shannex Incorporated; Moncton; On-site; CAD 40,000; Full time

Job summary

Join Shannex as a Workforce Coordinator, contributing to a dynamic healthcare environment in Moncton. This role involves managing employee schedules, ensuring staffing levels, and supporting payroll administration. With a commitment to quality care for seniors and a focus on continuous improvement, you will play a vital part in our mission to provide outstanding service. The position offers a competitive salary and generous benefits, including healthcare coverage, vacation accrual, and access to professional development.

Benefits

Comprehensive health, vision, and dental benefits plan

Employee and Family Assistance Program

RRSP program with employer matching

Free onsite parking

Access to thousands of perks vendors and discounts

Opportunities for continuing education and training

Qualifications

• 2-3 years of experience in Human Resources and/or payroll administration.
• Experience in a healthcare setting is an asset.
• Familiarity with staffing, scheduling, or payroll software as a plus.

Responsibilities

• Books off employees in accordance with collective agreements.
• Allocates shift vacancies and ensures staffing levels meet operational requirements.
• Administers HRIS and processes time and attendance transactions.

Skills

Continuous improvement

Collaboration

Accountability

Education

Post-secondary degree or diploma in Business Administration, Office Administration, Human Resources, or Payroll Administration

Job description

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.

We are searching for a Workforce Coordinator to join our Faubourg du Mascaret - Pavillion Richard & Landry team based in Moncton, New Brunswick.

Meaningful Benefits

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:

• Approximate annual salary range: $40,000
• Comprehensive health, vision, and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program
• Life, travel, and other insurances
• Access to virtual healthcare 24/7 for FREE through the group health benefit plan
• RRSP program (5% employer matching)
• Vacation accrual (begins immediately) and travel insurance
• Free onsite parking
• Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
• Access to continuing education and training through Shannex’s Centre of Excellence
• Opportunities to be part of sector innovation and continuous improvement initiatives
• Recognition and Rewards for service excellence and safety

About the Opportunity

• Books off Employees in accordance with the Collective Agreements and company policies
• Allocates and replaces shift vacancies in accordance with collective agreements, company policies, and established operational guidelines
• Continually works to ensure staffing levels meet operational requirements and established guidelines, and analyzes scheduled hours to ensure adherence to budget
• Ensures accurate schedules are completed and implemented within defined timelines
• Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
• Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
• Analyzes and validates timecards in the processing of bi-weekly payroll
• Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues

About You

In addition to placing high value on continuous improvement, collaboration and accountability, you bring:

• A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration;
• 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment;
• Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset;
• Ability to provide a clear Criminal Record Check upon hire;
• A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care.
• Written and spoken communication in french is an asset;

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988, Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare, hospitality and lifestyle sectors. With locations in Nova Scotia, New Brunswick and Ontario, Shannex continues to build communities designed for connection, wellbeing and longevity. Shannex-owned brands include Allbright Life, Parkland Retirement Living & Lifestyle Residences, Parkland at Home, Faubourg du Mascaret, and Shannex Enhanced Care. Shannex also provides Transitional Health services, in partnership with Nova Scotia Health. For more information, visit shannex.com.

If you’re ready to join the Shannex team of Great People, apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity, diversity, inclusion and belonging is about creating a culture that embraces the uniqueness of individuals, where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex, every team member belongs.

All applications are kept in strict confidentiality.

Only those selected for an interview will be contacted.