Work Assistant, Multiple Vacancies

Rutgers University; New Brunswick; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading university is seeking a Work Assistant for its Medicine department. You'll closely support clinical research initiatives under a Research Director, ensuring compliance with IRB, HIPAA, and FERPA guidelines while managing data and laboratory tasks. Ideal candidates will have relevant academic qualifications, proven organizational skills, and proficiency in key software tools. Join a collaborative team dedicated to advancing health research.

Qualifications

• Computer literate with database and reporting tool knowledge.
• Excellent organization, communication, and interpersonal skills.
• Bachelor's degree preferred in biological sciences, public health, etc.

Responsibilities

• Assist in activities to support and grow Clinical Research.
• Follow guidelines for data collection and ensure compliance with protocols.
• Supervise consenting activities and maintain study databases.

Skills

Computer literacy

Decision-making

Multitasking

Organization

Communication

Interpersonal skills

Education

Bachelor's Degree in a relevant science or field

Tools

Microsoft Word

Excel

PowerPoint

Oncology Collaborative Research Environment (Oncore)

Epic/SCM

Job description

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Job Category Staff & Executive - Research Support (Laboratory/Non-Laboratory)

Department

Department RWJ-Medicine-Cardiology 5-Meb

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Work Assistant for the department of Medicine at the Robert Wood Johnson Medical School.

The Work Assistant, under the direct supervision of the Research Director of the Division, will assist in activities to support and grow the Clinical Research in the Division. These activities include, but may not be limited to supporting lab testing, including setup, processing and shipping, ordering of supplies, developing source documents, data entry, record maintenance and archiving, study visit tracking, assisting with budget preparation and registration of study subjects. IRB submission and maintaining compliance with IRB , HIPAA , and FERPA guidelines, and engaging scientifically in grant applications.

Among the key duties of this position are the following:

• Work closely with supervising research director and principal investigator(s) to develop protocols for clinical research proposals, organize research activities and maintain effective communication between project staff, external collaborators, funding agencies, and regulatory entities.
• Follow protocol guidelines in the collection of clinical data and/or administration of clinical tests. Coordinate, implement and manage procedures to collect data from patient charts, medical records, prescreening interviews, questionnaires, diagnostic tests and other sources. Ensure compliance with protocol guidelines and requirements of regulatory agencies (such as IRB , HIPAA , and FERPA guidelines); identify problems and/or inconsistencies and monitor patient progress to include documentation and reporting of adverse events; recommend corrective action as appropriate.
• Assist with and oversee ongoing research studies based on the research protocols, including subject recruitment, data collection, database entry and management, statistical analysis and administrative duties.
• Supervise consenting activities, maintain study databases at the highest level of completeness and accuracy, and safeguard the safety and the right to privacy for study participants.
• Maintain documents required for the regulatory binder, investigative drug binder and any other document repositories required by the principal investigator, or regulatory entities.

FLSA

FLSA Nonexempt

Grade

Grade 99H

Salary Details

Salary Details $18-$22/hour

Minimum Salary

Minimum Salary 00.00

Mid Range Salary 0.00

Maximum Salary

Maximum Salary 0.00

Offer Information

The final salary offer will be determined by several factors, including the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

This position requires a fully on-site work arrangement.

Union Description

Union Description Hourly Employees

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility None

Qualifications

Minimum Education and Experience

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel and PowerPoint.
• Must be capable of independent decision-making, and multitasking.
• To be successful, the candidate must have excellent organization, communication and interpersonal skills.

Preferred Qualifications

• Bachelor Degree preferred in a relevant science or a related field (e.g. biological sciences, biomedical engineering, public health, business administration).
• Understanding of the software program Oncology Collaborative Research Environment (Oncore).
• Experience with electronic medical record management systems (Epic/ SCM ).

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.

Special Conditions

Posting Number

Posting Number 24ST2168

Posting Open Date

Special Instructions to Applicants

Regional Campus

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Home Location Campus Downtown New Brunswick

City

State

State NJ

Position Information Recruitment/Posting Title Work Assistant, Multiple Vacancies Job Category Staff & Executive - Research Support (Laboratory/Non-Laboratory) Department RWJ-Medicine-Cardiology 5-Meb Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Work Assistant for the department of Medicine at the Robert Wood Johnson Medical School.

The Work Assistant, under the direct supervision of the Research Director of the Division, will assist in activities to support and grow the Clinical Research in the Division. These activities include, but may not be limited to supporting lab testing, including setup, processing and shipping, ordering of supplies, developing source documents, data entry, record maintenance and archiving, study visit tracking, assisting with budget preparation and registration of study subjects. IRB submission and maintaining compliance with IRB , HIPAA , and FERPA guidelines, and engaging scientifically in grant applications.

Among the key duties of this position are the following:

• Work closely with supervising research director and principal investigator(s) to develop protocols for clinical research proposals, organize research activities and maintain effective communication between project staff, external collaborators, funding agencies, and regulatory entities.
• Follow protocol guidelines in the collection of clinical data and/or administration of clinical tests. Coordinate, implement and manage procedures to collect data from patient charts, medical records, prescreening interviews, questionnaires, diagnostic tests and other sources. Ensure compliance with protocol guidelines and requirements of regulatory agencies (such as IRB , HIPAA , and FERPA guidelines); identify problems and/or inconsistencies and monitor patient progress to include documentation and reporting of adverse events; recommend corrective action as appropriate.
• Assist with and oversee ongoing research studies based on the research protocols, including subject recruitment, data collection, database entry and management, statistical analysis and administrative duties.
• Supervise consenting activities, maintain study databases at the highest level of completeness and accuracy, and safeguard the safety and the right to privacy for study participants.
• Maintain documents required for the regulatory binder, investigative drug binder and any other document repositories required by the principal investigator, or regulatory entities.

FLSA Nonexempt Grade 99H Salary Details $18-$22/hour Minimum Salary 00.00 Mid Range Salary 0.00 Maximum Salary 0.00 Offer Information The final salary offer will be determined by several factors, including the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .

Position Status Part Time Working Hours (per week) Standard Hours 40.00 Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. Union Description Hourly Employees Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility None Qualifications Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel and PowerPoint.
• Must be capable of independent decision-making, and multitasking.
• To be successful, the candidate must have excellent organization, communication and interpersonal skills.

Preferred Qualifications

• Bachelor Degree preferred in a relevant science or a related field (e.g. biological sciences, biomedical engineering, public health, business administration).
• Understanding of the software program Oncology Collaborative Research Environment (Oncore).
• Experience with electronic medical record management systems (Epic/ SCM ).

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
• Work Environment: Office environment. Moderate Noise.

Special Conditions Posting Details Posting Number 24ST2168 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor's Degree in a relevant science?
  • Yes
  • No

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .