Word/Data Processing Clerk II - Charge Report Disclosure Unit Clerk - Revised 2

City Of Edmonton; Edmonton; On-site; CAD 49,000 - 62,000; Full time

Job summary

Join a vital team within a forward-thinking organization dedicated to justice. As a Charge Disclosure Unit Clerk, you will play a crucial role in ensuring the accuracy and confidentiality of charge reports and supporting materials. This position offers a unique opportunity to contribute to the integrity of the legal process while working in a collaborative environment. With responsibilities ranging from preparing disclosure packages to maintaining records, you will thrive in a fast-paced setting that values attention to detail and professionalism. If you are organized, detail-oriented, and ready to make a difference, this is the role for you.

Qualifications

• Completion of high school with business subjects or equivalent training.
• Minimum 2 years of diversified word and information processing experience.

Responsibilities

• Prepare and disseminate disclosure packages to Crown Prosecutors.
• Maintain detailed records of disclosure activities.

Skills

Word Processing

Information Processing

Organizational Skills

Interpersonal Skills

Time Management

Attention to Detail

Education

High School Diploma

Post-secondary Education

Tools

Microsoft Office Suite

JOIN

CPIC

GlobalScape

NICHEUA

Job description

**This posting is for one (1) full-time temporary and one (1) full-time permanent positions**

The Edmonton Police Service (EPS) is seeking two (2) highly organized and detail-oriented Charge Disclosure Unit Clerk to join our Disclosure Unit. In this critical role, you will be responsible for the accurate, timely preparation, and electronic distribution of charge reports and supporting materials to the Crown Prosecutor’s Office. Your efforts will ensure the integrity, confidentiality, and authenticity of all court disclosure processes, contributing to the effectiveness of Edmonton’s justice system.

Key responsibilities of this position include:

• Reviewing, preparing, and disseminating disclosure packages (including charge reports and supplementary materials) in compliance with legal and procedural standards to the Provincial, Federal, and Specialized Crowns.
• Preparing Criminal Record Checks for all Crown Prosecution Offices.
• Ensuring all disclosed information is accurate, complete, and adheres to relevant confidentiality requirements.
• Maintaining detailed records of disclosure activities to support accountability and compliance.
• Collaborating with EPS personnel, Crown Prosecutors, and other stake holders to address disclosure related inquiries and requests.
• Safeguarding the integrity and confidentiality of sensitive information throughout all stages of the disclosure process.
• Adhering to strict deadlines and prioritize tasks effectively in a fast-paced environment.
• Searching, editing, and updating various databases.
• Itemizing, cataloguing, and creating inventory sheets for court and police documents.
• Sorting and filling the incoming branch documents along with charge reports from various police divisions.
• Cross training with other clerk positions to ensure the workflow is managed efficiently as required.
• Capacity to deal with potential graphic or disturbing written and photographic content.
• Ability to demonstrate excellent communication and display professionalism, sound judgement, and sensitivity when dealing with confidential information.
• Other general office duties as required, including telephone inquiries and mail distribution.

Qualifications

• Completion of the twelfth (12th) school grade including business subjects with an emphasis on word and information processing, or completion of an appropriate certificate program from an approved business school/college, supplemented by training in basic microcomputer applications.
• A minimum of two (2) years diversified word and information processing experience.
• Previous administrative experience, ideally in legal, law enforcement, or government setting is an asset.
• Post-secondary education in a related field is an asset.
• Knowledge of disclosure practices, the Criminal Code, legal terminology, or court procedures would be an asset.
• Strong organizational, interpersonal, time management and multitasking skills.
• Proven technical ability working with various computer software programs and databases.
• Experience with JOIN, CPIC, GlobalScape, NICHEUA are an asset.
• Proficiency in Microsoft Office Suite and the ability to quickly learn EPS-specific systems and software.
• High degree of efficiency, thoroughness, and the ability to adapt to changing work priorities to meet disclosure requirements.
• Demonstrated self-initiative and the ability to work with minimal supervision.
• Strong attention to detail with the ability to prioritize a high-volume workload in a demanding fast paced environment.
• Mature individual with the ability to adapt to change and work in a multidisciplinary team setting.
• Applicants may be tested.
• As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:40 hours per week, Monday-Thursday/Tuesday-Friday, 0600-1600hrs.

Salary Range: 21B, Salary Grade: 007, $23.787 - $29.534 (Hourly), $1,903.00 - $2,362.70 (Bi-Weekly), $49,667.26 - $61,666.99 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer. We welcome diversity and encourage applications from all qualified individuals.
• Please include a current resume and a cover letter with your online application.
• Working Conditions: The successful candidate will be exposed to content that may be graphic.
• Please note that the option to work remotely is not currently available.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labor Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labor mobility between the Provinces. Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician: BS

Classification Title: Word/Data Proccessing Clerk II
Posting Date: Apr 30, 2025
Closing Date: May 7, 2025 11:59:00 (MST)
Number of Openings (up to): 2 - Permanent and Temporary Positions Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Edmonton Police Service Northwest Campus, 18440 127St NW Edmonton T6V 1B1