Wills and Estates Legal Assistant

Harrison Pensa is currently recruiting for a permanent, full-time Legal Assistant to join our Wills and Estates Department. We are currently seeking a candidate that is ambitious and committed to supporting a fast-paced practice area.

Wills and Estates handles matters involving families, trustees, executors and their financial and tax advisors. These matters may be regarding Wills, powers of attorney, corporate succession planning, tax matters, and family trusts.

Key Responsibilities

1. Perform administrative duties, including preparing/drafting correspondence, electronic and paper filing, entering dockets, preparation of accounts, photocopying, day-to-day scanning, faxing, arranging couriers, etc.;
2. Prepare draft Estate Planning documentation including: Wills, Primary and Supplementary Wills, Powers of Attorney, affidavits of execution, insurance declarations, letters and reports;
3. Ensure accurate legal documents are prepared within timelines set by the lawyer(s) or applicable court dates;
4. Effectively communicate with clients, financial institutions, and other internal/external parties;
5. Maintain the day-to-day schedule and operations for the lawyer(s) to whom they report, maintain a bring-forward system, as well as providing appropriate reminders;
6. Schedule appointments, questioning, meetings, and manage Outlook calendars;
7. Assist other lawyers and staff within the practice group when necessary;
8. Other duties as required.
   
   

1. Post-Secondary Legal Assistant/Law Clerk Diploma is required;
2. 1 – 3 years of previous Legal Assistant and/or Law Clerk experience;
3. Experience in Wills and Estates is considered an asset;
4. An understanding of charitable registrations, family trusts, incorporations, tax litigation documentation, and voluntary disclosure letters is an asset but is not required;
5. Highly organized with attention to detail and ability to prioritize workloads and meet deadlines;
6. Strong verbal and written communication skills;
7. Independent with ability to thrive in high-volume, fast-paced environments however, can work and contribute to a team setting;
8. Proficient in Microsoft Office Applications and legal industry software.
   
   

We offer a collegial environment and a salary commensurate with experience.

Harrison Pensa is a full-service law firm based in London, Ontario, with expertise in business law, litigation and personal legal services including family, wills and estate, and personal injury law. Personal and business clients throughout southwestern Ontario, across Canada and internationally turn to us every day for our proven skills and trusted counsel.

London, Ontario is a great place to live. Located in the heart of Southwestern Ontario, London has the benefit of affordable housing, easy commutes and a variety of entertainment and shopping — all the amenities of the big city without the challenges.

We encourage all candidates with an interest in the position to apply. Click below to apply, or send a cover letter and resume to recruitment@harrisonpensa.com indicating “Wills and Estates Legal Assistant” in the subject line.

We encourage applications from persons with disabilities and will provide support throughout the recruitment process, including accommodation that considers an applicant’s accessibility needs.

While all submissions are appreciated, only those candidates selected for an interview will be contacted.

All applications will be held in strictest confidence.