Wellbeing in Learning Environments Project Coordinator

The University of British Columbia; Electoral Area A; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading educational institution in British Columbia is seeking a Wellbeing in Learning Environments Project Coordinator. The role involves contributing to health and wellbeing initiatives, managing projects, conducting research, and collaborating with faculty. Ideal candidates should possess strong organizational and communication skills along with a commitment to equity and diversity. This is a full-time position offering competitive compensation.

Qualifications

• Minimum of two years of related experience or equivalent education.
• Willingness to respect diverse perspectives.
• Strong commitment to equity, diversity, and inclusion.

Responsibilities

• Contribute to goals through wellbeing projects and initiatives.
• Conduct research and recommend actionable health promotion initiatives.
• Lead projects and manage timelines effectively.

Skills

Organizational skills

Communication skills

Project management

Research skills

Education

Undergraduate degree in a relevant discipline

Tools

Word processing software

Spreadsheet software

Presentation software

Job description

Wellbeing in Learning Environments Project Coordinator page is loaded

Wellbeing in Learning Environments Project Coordinator

Apply locations UBC Vancouver Campus time type Full time posted on Posted Yesterday job requisition id JR21756 Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Wellbeing in Learning Environments Project Coordinator

Department

Wellbeing Initiative | Project Management | VP Students

Compensation Range

$5,791.00 - $8,323.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

August 13, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

August 18, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

As a member of the UBC Office of Wellbeing Strategy (OWS), the Wellbeing in Learning Environments Project Coordinator contributes to the goals of the OWS and partner staff units through Wellbeing in Learning Environments projects and initiatives. This position is critical to the planning, implementation, and evaluation of health and wellbeing initiatives. The role will work closely with the Wellbeing Strategic Initiatives Project Manager to support UBC in embed wellbeing in learning environments to enhance student and instructor wellbeing.

The project coordinator is guided by the Okanagan Charter: An International Charter for Health Promoting Universities & Colleges and UBC's Wellbeing Strategic Framework within the context of the University's Strategic Plan.

Organizational Status
Reporting to the Wellbeing Strategic Initiatives Project Manager, Office of Wellbeing Strategy, and works in close collaboration with faculty members, the VP Students portfolio, in particular the Health Equity, Promotion, and Education unit; VP Human Resources, in particular the Workplace Wellbeing unit; and Health and Wellness on the UBC Okanagan Campus. This position may supervise student staff involved in projects.

Work Performed

This position will advance various Wellbeing in Learning Environments priorities, including some that will be determined and prioritized with further engagement with academic units and faculty members. Working independently as part of the Wellbeing in Learning Environments team, the project coordinator influences decision-making to move projects forward and manages project plans and timelines. Key duties may include:

Research, Engagement and Scoping:

• Conduct research and scoping of targeted health promotion initiatives, including literature reviews and environmental scans, with a focus on synthesizing findings and developing actionable recommendations.

• Plan, facilitate, summarize and draft recommendations from dialogue sessions, committees and/or focus groups alongside staff and faculty partners.

• Review and interpret data and communicating findings and recommendations through reports and/or presentations.

Managing Projects:

• Lead projects as part of the Wellbeing in Learning Environments plan in collaboration with staff units and academic departments e.g., the Wellbeing Break Commitment, .

• Create and update content for Wellbeing in Learning Environments website including faculty wellbeing stories/profiles, events and workshops, and develop and deliver content for educational sessions.

• Conducts planning for faculty members and staff within the Teaching and Wellbeing Community of Practice, including membership expansion, engagement and project implementation.

• Develops, implements and evaluates new programs and projects within the WLE portfolio and plan, paying attention to the local context and needs of the institution.

Collaboration and Partnership Building:

• Develops positive and collaborative working relationships with professional staff, instructors, student staff, and student leaders regarding the development of events, activities, and projects.

Reporting and Evaluation:

• Developsinspirational storytelling initiatives of promising practices supporting wellbeing in learning environments.

• Plans and implements evaluation methods for projects by drafting data collection tools, coordinating data collection and analysis, and writing summary reports.

• Gathers data and identifies key findings for reporting to UBC leadership including, but not limited to, Student Health and Wellbeing; Health, Wellbeing and Benefits; and for other associated UBC reports (e.g. Wellbeing Annual Report, Annual Sustainability Report).

Other:

• Leads other projects depending on personal interest and the priorities of the team.

• If capacity, interest and funding allow, engage with the broader wellbeing network through events, conferences, and presentations.

• Performs other duties as required.

Psychological Demands of the Role

• The Office of Wellbeing Strategy fosters a flexible work environment and encourages team members to prioritize wellbeing in their day.

• This role has agency to work with the supervisor to identify priorities and projects that blend OWS needs with the interests and strengths of the individual in the role.

• This role is subject to shifting priorities.

• Role responsibilities include managing some requests that are time constrained or outside of the scope of the role, and it is up to the individual to decline, negotiate or prioritize these requests as needed.

• The successful outcomes of this role can be dependent on external factors beyond the control of OWS.

Consequence of Error/Judgement
This position represents the University as well as the Office of Wellbeing Strategy. Incorrect decisions or judgement can have significant negative impacts on the achievement of UBC’s strategic goals and commitments related to wellbeing and UBC’s reputation with students, faculty, staff, and the broader community.

Supervision Received
Works independently under general guidance from the Wellbeing Strategic Initiatives Project Manager, Office of Wellbeing Strategy. Works in close co‐operation with health promotion, wellbeing and academic colleagues in VP Human Resources, VP Students, AVP Students portfolios, Provost Office and Academic units on both UBC Vancouver and Okanagan campuses, keeping the Manager informed.

Supervision Given
May supervise student staff and coordinate the work of project teams and external service providers.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Strong candidates will have a combination of the following skills, experience and knowledge:

• Working towards or have completed a master's degree in a relevant discipline or equivalent lived experience preferred.
• Passionate and knowledge about health and wellbeing, health equity and an eagerness to learn more about these topic areas. This could be demonstrated by previous experience/education, course-based research and experiential learning, and/or lived experiences.
• Knowledge and understanding of issues that impact health and wellbeing of students and instructors, and familiarity with University policies and procedures and resources is an asset.
• Excellent organizational and time management skills including goal setting, attention to detail, problem solving, project planning, and management.
• Excellent communication (verbal and written) skills.
• Previous experience building relationships and working collaboratively with colleagues, peers, and stakeholders within and outside familiar communities.
• Previous experience leading projects, including with multiple collaborators.
• Experience in distilling large amounts of information into succinct, accurate, and resonant reporting an asset.
• Demonstrated flexibility and a positive attitude when working in complex and changing situations.
• Acknowledges, reflects upon and challenges one’s own biases and assumptions. Fosters a learning and growth mindset in self. Ability to assess own performance and regularly report on project status.
• Ability to take initiative independently, exercise sound judgment, and work well under pressure.
• Strong proficiency in word processing, spreadsheet, presentation, and other work productivity software.
• Ability to adapt during busy work periods and manage time with multiple projects.

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About Us

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail] .