Warehouse/ Procurement Coordinator

VC3; Edmonton; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Warehouse / Procurement Coordinator to enhance inventory management and support the procurement team. This role involves overseeing shipping and receiving processes, maintaining accurate inventory levels, and fostering positive vendor relationships. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational and communication skills. Join a growth-minded organization that emphasizes continuous learning and offers a comprehensive benefits package, including 401K matching. If you are passionate about improving processes and contributing to a collaborative team, this opportunity is perfect for you.

Benefits

Comprehensive Benefit Package

401K / RRSP Company Matching

Qualifications

• 3+ years of experience in inventory management with a strong understanding of processes.
• Proficiency in Microsoft Office and excellent organizational skills.

Responsibilities

• Manage inventory levels, shipping, and receiving processes efficiently.
• Support procurement with vendor communication and order processing.

Skills

Inventory Management

Microsoft Office Suite

Organizational Skills

Attention to Detail

Communication Skills

Self-Motivated

Process-Driven

Knowledge of IT Products

Job description

As a Warehouse / Procurement Coordinator you will provide value to the business and its clients through oversight and coordination of various aspects of the inventory management lifecycle. The Warehouse / Procurement Coordinator works very closely with the members of the procurement team, assisting in the continual improvement of product delivery and facilitating administrative aspects of inventory control. Additionally, you will be supporting the Procurement team with order processing, vendor communication, invoicing, and vendor support.

Our People :

Our team members are collaborative, positive, and dedicated to mutual success. Transparency isn't just a buzzword here; it's a commitment to open communication, ensuring every voice is heard and valued. Guided by our core values — Passionately Curious, Own It, Go Beyond, and Serve as One — we’re here to create something extraordinary together.

Our Core Focus :

Our team members play a pivotal role in our focus: Serving those who serve with technologies for today and tomorrow that make life safe and simple. With nearly 30 years of specialized expertise, our team goes beyond conventional boundaries, delivering tailored managed services and cybersecurity solutions to our clients.

Your Growth :

We are a growth-minded organization that prioritizes development, offering numerous opportunities for career advancement. Rooted in our core value of being Passionately Curious, VC3 offers a dynamic learning environment, emphasizing hands-on experiences and formal development programs that celebrate continuous learning to propel your career forward.

Key Responsibilities

• Physically receiving and shipping products and keeping shipping, receiving, and inventory areas organized.
• Receiving POs, updating SO and tickets in our ERP system, maintaining accurate inventory levels, and preparing regular inventory reports.
• Perform the RMA process to procure replacement products from manufacturers and vendors.
• Assist with managing accounts payable.
• Escalate manufacturer and vendor grievances as needed.
• Work with vendors to maintain viable, positive relationships.
• Continuous effort to improve efficiency in shipping, receiving, and inventory operations.
• Warranty service and license implementation validation as part of the PO receiving process.
• Assist in the disposition of recyclable equipment.
• Support the Procurement team with processing purchase orders and helping to identify and evaluate potential and existing suppliers.
• Monitor inventory levels, track usage patterns, and initiate replenishment orders to maintain optimal stock levels.
• Assist with Domain / SSL / Warranty renewals and update documentation.
• Support the fulfillment of licensing requests for Microsoft CSP / NCE / Azure and additional software.

Additional Responsibilities :

• Collaborate across all departments to maximize overall client satisfaction.
• Maintain an in-depth knowledge of the products and services that we offer.
• Maintain accurate and up-to-date documentation through the change management processes.
• Attend training & team meetings as required.
• Job shadow other team members to ensure the ability to provide coverage for other team members.
• Identify opportunities to streamline processes, improve efficiency, and implement best practices within the purchasing function.
• Ensure compliance with regulatory requirements, ethical standards, and company policies in all purchasing activities.
• Maintain accurate records of purchases, contracts, and vendor communications for audit and reporting purposes.
• Additional duties as required.

Skills, Knowledge and Expertise

• 3 years’ experience in inventory management.
• Working knowledge of IT products and services.
• Proficiency working with Microsoft Office Suite.
• Process-driven and attention to detail: accuracy in performing warehouse and procurement responsibilities.
• Strong organizational, written communication and follow-through skills.
• Self-motivated with the ability to work in a fast-moving environment.
• Strong work ethic with a desire to learn, grow, and develop new skills.
• Solid understanding of purchasing, shipping, receiving, and inventory control practices.
• Able to thrive in a dynamic, fast-paced environment where constant multitasking is the norm.

Additional information you will want to know :

• Applicant selected may be subject to a criminal and department of motor vehicles background checks and must meet Criminal Justice Information Systems (CJIS) requirements post-employment.
• VC3 offers a comprehensive benefit package and 401K / RRSP company matching.

Thank you for your interest in VC3. We appreciate all applications; however, only those candidates selected for an interview will be contacted.