Warehouse Administrative Assistant - CANADA

GEODIS Group; Oshawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

Join a leading company as a Warehouse Administrative Assistant, where you'll provide essential administrative support in a modern logistics environment. This role involves managing communications, organizing meetings, and ensuring efficient office operations. With opportunities for growth and a commitment to safety and inclusivity, GEODIS offers a dynamic workplace that values your contributions and promotes career advancement.

Benefits

Fair pay and bonus opportunities

Safe, clean work environment

Career advancement support

Inclusive culture

Qualifications

• Minimum 1 year related experience and/or training.
• Excellent written and verbal communication skills.

Responsibilities

• Provides administrative support by screening calls and maintaining manager’s calendar.
• Prepares incoming invoices for payment and maintains filing of all invoices.
• Plans and organizes Management meetings and coordinates community involvement initiatives.

Skills

Communication

Organizational Skills

PC Proficiency

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Warehouse Administrative Assistant - CANADA

Job Category: Administrative Support

Requisition Number: ADMIN044952

Apply now

• Posted : May 12, 2025
• Full-Time
• On-site

Locations

Showing 1 location

The Administrative Assistant is responsible for providing administrative support for various personnel including Management and/or Department.

Text APPLY to [phone]to apply or check out more jobs at www.workatGEODIS.com!

Find your future at GEODIS. This is not your old-time warehouse job. Work in modern facilities with cutting-edge technology, helping us move products for some of the world’s most influential brands.

Look what you’ll get by joining the GEODIS team!

• Get Good Money – Fair pay and some jobs come with bonus opportunities.
• Stay Safe – We pride ourselves on a safe, clean, and healthy work environment for everyone.
• Get A Voice – We are always asking our teammates to tell us how to make their experience working at GEODIS even better.
• Get Promoted – When you are ready to take the next step in your career, we will be there to support you. We promote about 10% of our warehouse workers each year.
• Have FUN – Work with fun, supportive people just like you!
• Find Your Place – We value diversity and seek to provide an inclusive culture. Join an Employee Resource Group, participate in an international lunch, or celebrate your heritage to find your place of belonging.
• Find Your Future – Whether you are interested in the opportunity to work seasonally or looking to launch your career, GEODIS is the place!

*Eligibility varies based on location, job, employee type, or length of service.

What you will be doing:

• Provides administrative support by: screening incoming calls and providing requested information to clients, maintaining manager’s calendar, composing and proofreading routine correspondence, preparing reports as assigned and processing expense reports for each location
• Prepares all incoming invoices from each location for payment by reviewing, coding, submitting to Vice President and/or General Manager for approval, and sending to Corporate
• Maintains filing of all invoices generated and other general correspondence
• Maintains all office equipment by ordering supplies and placing service calls
• Plans and organizes all Management on-and off-site meetings by preparing all materials, and PowerPoint presentations, choosing meeting locations, making hotel and travel arrangements, luncheon and dinner menus and receptions
• Plans any parties for assigned location(s) consisting of coordinating menus with local caterers, set-up and clean-up before and after party
• Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items
• Coordinates community involvement initiatives, safety week functions, and employee appreciation days
• For food accounts, incumbent is responsible to report food safety problems to senior management to initiate action
• Other Duties asrequired and assigned

Requirements:

• Minimum 1 year related experience and/or training
• PC proficiency to include Microsoft Word, Excel and Outlook
• Ability to apply common sense understanding to carry out instructions
• Excellent written and verbal communication skills and organizational skills
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Job Duties as documented in this job description are considered “Essential Functions” and have been created by the standards of the Equal Employment Opportunity Commission (EEOC). The standards of the Americans with Disabilities Act (1990) require that employees be able to perform “Essential Functions” of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the “Essential Functions”.

GEODIS is an equal-opportunity employer and encourages all qualified candidates to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we are committed to providing accommodations for people with disabilities to support their participation in all aspects of the recruitment and selection process.

More about GEODIS

GEODIS is a global third-party logistics provider (3PL for short) powering the supply chains of some of the top brands and manufacturers. Our legacy of excellence in supply chain solutions spans decades. Come find your future with us as we shape the future of logistics. Visit www.workatGEODIS.com to learn more.