Ward Clerk, PMU

IWK Health; Halifax; On-site; Full time

Job summary

A leading health organization in Halifax is seeking a Ward Clerk for the Pediatric Medical Unit. The role involves performing clerical duties, managing communications, and ensuring efficient patient care. Ideal candidates will possess strong communication and organizational skills, with a commitment to family-centered care. This is a temporary full-time position with opportunities for growth in a supportive environment.

Qualifications

• High initiative, attention to detail, self-discipline.
• Commitment to continual learning and sharing knowledge.

Responsibilities

• Answering phone calls, relaying messages, and managing referrals.
• Entering data accurately and promptly.
• Ordering and maintaining supplies.

Skills

Communication

Interpersonal Skills

Organizational Skills

Data Entry

Multi-tasking

Education

High School Diploma or GED

Office Administration Program

Tools

Microsoft Office

SAP

Meditech

Job description

Click here to apply as an internal applicant.

Company: IWK Health

Req ID: 203444

Department/Program: Pediatric Medical Unit, Children's Medical Care

Location: Halifax

Type of Employment: Temporary Hourly FT long-assignment (100% FTE) for 12 months x 1 position(s)

Start Date: ASAP

Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit

Compensation: $23.3519 - $25.3918 /hour

Closing Date: 25 May 2025 (Applications accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia. We focus on training and mentorship opportunities, recognizing talent, celebrating successes, and fostering collaboration in modern facilities or virtually from home.

We are committed to promoting an anti-racist environment and call out discrimination as we work and provide care. Located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people, we acknowledge the diverse communities we serve, including First Nation, African Nova Scotian, and other minority groups, and strive to eliminate barriers and build trust.

The Opportunity

Reporting to the Manager of Inpatient and Ambulatory Medical Care and supervised by the Clinical Leader, the Ward Clerk performs reception and clerical duties for the Pediatric Medical Unit, interacting respectfully with colleagues, patients, families, students, and the public to meet their needs.

Responsibilities Include, But Are Not Limited To:

• Answering phone calls, relaying messages, and managing referrals
• Providing directions to patients and visitors
• Processing mail
• Entering data accurately and promptly
• Delivering specimens to the lab
• Enacting transport functions
• Ordering and maintaining supplies
• Performing other duties as required

Hours of Work: TBD

Your Qualifications:

• High School Diploma or GED required
• Graduate from a recognized Office Administration Program preferred
• Working knowledge of Microsoft Office and other computer programs (testing may be conducted)
• Knowledge of SAP and Medical Terminology is an asset
• Knowledge of Meditech preferred
• Keyboarding skills minimum of 40 wpm required, 60 wpm preferred (testing may be conducted)
• Data entry skills required
• Excellent communication and interpersonal skills, proven team player
• Ability to work respectfully with inter-professional team members
• High initiative, attention to detail, self-discipline
• Commitment to continual learning and sharing knowledge
• Demonstrated commitment to Family Centred Care
• Strong multi-tasking, organizational, and prioritization skills
• Language skills in other languages are assets

Thank you for your interest in IWK Health.

Please note that only selected applicants will be contacted for interviews or testing. If invited, you may request accommodations for assessments.

This position is within the Admin Professionals bargaining unit. Preference is given to unionized employees. Applicants changing unions or employment status should clarify seniority, benefits, and vacation entitlements before accepting.

An offer of employment is conditional upon background checks and credential verification.

If you are an employee of IWK Health, please apply through the internal careers page to be flagged as an internal applicant.