Ward Clerk, Birth Unit

IWK Health; Halifax; On-site; CAD 60,000 - 80,000; Full time

Job summary

A respected academic health sciences centre in Halifax seeks a Ward Clerk to perform various reception and clerical duties. Responsibilities include data entry on patients, ordering lab specimens, and maintaining supplies. Candidates must hold a High School Diploma or GED, with preference for those with office administration training. Strong communication skills and attention to detail are required. This position offers a competitive hourly wage and full-time hours with rotating shifts.

Qualifications

• High School Diploma or GED required.
• Graduate from a recognized Office Administration Program preferred.
• Proven team player with excellent communication and interpersonal skills required.

Responsibilities

• Perform reception and clerical duties for unit.
• Utilize OBTV and Meditech data entry on patients.
• Order lab specimens and maintain supplies.

Skills

Working knowledge of Microsoft Office

Keyboarding skills minimum of 40 wpm

Excellent communication skills

Attention to detail

Experience using OBTV

Education

High School Diploma or GED

Graduate from a recognized Office Administration Program

Tools

Meditech

SAP

Job description

Click here to apply as an internal applicant.

Company : IWK Health

Req ID: 207907

Department/Program: Birth Unit , Women's & Newborn Health

Location: Halifax

Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) ending August 24, 2026 x 1 position(s)

Start Date: August 24, 2025

Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit

Compensation: $ 23.3519 - $ 25.3918 /hour

Closing Date: August 12, 2025 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The Ward Clerk performs a variety of reception and clerical duties required for the efficient operation of the unit. Responsibilities include, but are not limited to: utilization of OBTV and Meditech data entry on all patients, including admission, transfer and discharge; ordering of lab specimens; ordering and maintaining supplies; transport functions; answering phones; assembling discharge and assessment charts.

Hours of Work

12 Hour Shifts, rotating shifts of 07:00 – 19:00 and 19:00 – 07:00; Mon-Fri and Weekends.

Your Qualifications

• High School Diploma or GED required
• Graduate from a recognized Office Administration Program preferred
• Working knowledge of Microsoft Office and other computer programs/technology (testing may be conducted on shortlisted candidates)
• Knowledge of SAP an asset
• Knowledge of Medical Terminology an asset
• Knowledge of Meditech preferred
• Experience using OBTV preferred
• Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on shortlisted candidates)
• Data entry skills required
• Proven team player with excellent communication and interpersonal skills required
• Demonstrated ability to respectfully work with a variety of inter-professional team members required
• High degree of initiative, diligence, attention to detail, and self-discipline/focus
• Commitment to continual learning and willing to share knowledge and support the development of co-workers
• Demonstrated commitment to Family Centred Care required
• Excellent multi-tasking, organizational and prioritization skills required
• Competency in other languages considered an asset
  
  

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.