Volunteer Program Lead

Workplace Safety & Prevention Services; Ontario; Remote; CAD 55,000 - 75,000; Full time

Job summary

Workplace Safety & Prevention Services is seeking a Volunteer Program Lead to manage and evaluate volunteer programs. This full-time position requires a strong background in volunteer management and excellent communication skills. The role is remote but candidates must reside in Ontario, ensuring a safe and private workspace. The organization offers a comprehensive benefits package and a commitment to a healthy work environment.

Benefits

Flexible working arrangements

Comprehensive health benefits

Generous vacation and leave entitlements

Qualifications

• 3-5 years experience in Volunteer Management.
• Strong interpersonal skills and ability to work collaboratively.
• Excellent oral and written communication skills.

Responsibilities

• Oversee execution and evaluation of volunteer programs.
• Develop recruitment and retention strategies for volunteers.
• Build and maintain relationships with stakeholders.

Skills

Relationship building

Communication

Volunteer management

Education

Post-secondary education or Volunteer Management Certificate

Tools

Microsoft Office Suite

Job description

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Join to apply for the Volunteer Program Lead role at Workplace Safety & Prevention Services

POSITION OPENINGS: 1 (Existing Position)

STATUS: Permanent, Full Time

LOCATION: Home Office (Candidates are required to reside in Ontario and maintain a private and safe workspace, and have a high-quality internet connection)

HOURS OF WORK: 35 hours/week

About Us

Workplace Safety & Prevention Services (WSPS) is a not-for-profit organization committed to protecting Ontario’s workers and businesses. It serves more than 174,000 member firms and 4.2 million workers across the agricultural, manufacturing and service sectors. A proud partner in the province’s occupational health and safety system and a trusted safety advisor since 1917, WSPS has a rich history of making workplaces safer.

Our focus on healthy workplaces extends to our own safety culture. We’re committed to helping our employees thrive in a remote first work environment and are proud to be certified as a 2024 Great Place to Work.

Why Work with WSPS

As a member of our team, you'll benefit from a compensation package aimed at keeping you happy, healthy, motivated and safe. Highlights include:

• Flexible working arrangements within the province of Ontario
• Comprehensive life and health benefits (100% company paid Health & Dental)
• Generous vacation and leave entitlements (including paid time off over Christmas and New Year's, paid parental leave benefits)
• And more!

Role

Reporting to the Manager, Small Business & Industry Partnerships, the Volunteer Programs Lead is responsible for overseeing the execution, administration and evaluation of WSPS volunteer programs in support of our strategic objectives. The Volunteer Program Lead will ensure that programs are delivered and evaluated consistently and contribute to the overall delivery/channel strategy for the small business segment serviced by WSPS.

Key Responsibilities

Note: Percentages refer to approximate % of time spent on each area, over the course of a given year.

1. VOLUNTEER & COMMUNITY PROGRAMS OVERSIGHT (55%)

• Work with internal stakeholders such as to plan various engagement activities
• Use industry accepted principles of volunteer management to oversee the execution of Volunteer and Community programs
• Develop and execute recruitment, retention and recognition strategies, including professional development and new volunteer orientation for incoming volunteers
• Co-ordinate and execute annual outreach plan in alignment with organizational objectives
• Set schedule and prepare agendas for Volunteer Council and WSPS Volunteer meetings
• Plan and prepare regular communication for Volunteers
• Prepare annual report of activities for Board of Directors
• Collaborate with Solutions Development in the development and revisions of programs, as required

2. RELATIONSHIP BUILDING (20%)

• Ensure program details are shared and promoted across the organization
• Develop and maintain working partnerships with key stakeholders internally and externally (including various departments and outside agencies) -
• Establish, build and maintain relationships with internal and external volunteers to ensure regular communication on key initiatives
• Develop and maintain working partnerships with key stakeholders such as system partners and external volunteer associations to advance WSPS objectives
• Be available to staff and volunteers as a coaching resource, in the event they are unable to attend a scheduled volunteer and community program event

3. PROGRAM EVALUATION (25%)

• Prepare program forecasts and monitor and report on results
• Ensure the accurate entry and maintenance of central records of volunteers and document participation (hours) for recognition of volunteers
• Work closely with ODP and other divisions to develop metrics and measure volunteer activities in order to evaluate the contribution to WSPS strategic objectives and to meet funder reporting requirements
• Participates in the operational monitoring, field visits, customer/volunteer feedback, business/community associates, and internal stakeholders
• As a Process Lead of Manage Volunteer Resources, assist the process owner with the planning, implementation, maintenance and continual improvement (PDCA cycle) of WSPS Management System as indicated in the PDCA Checklist, in order to support the achievement of corporate quality, health and safety and other objectives.

4. CONTRIBUTES TO A HEALTHY AND SAFE WORK ENVIRONMENT (at all times)

• Complies with all Health and Safety policies, procedures and company rules established in WSPS Occupational Health and Safety Management System (OHSMS).
• Contributes to promoting a healthy, safe, and respectful culture.
• Complies with the Occupational Health and Safety Act and regulations.

Skills and Experience

Minimum:

• Relevant post-secondary education or completion of a recognized Volunteer Management Certificate program
• 3-5 years related experience or equivalent combination of education and experience in the area of Volunteer Management
• Strong relationship building skills and business acumen; excellent interpersonal skills and the ability to work collaboratively with staff at all organizational levels
• Excellent communication (oral and written) skills
• Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Outlook

Preferred:

• Post graduate certificate/diploma areas of volunteer management
• Certificate in Volunteer Administration considered an asset
• 7+ years related experience or equivalent combination of education and experience in the area of Volunteer Management preferred

Additional Requirements:

• Candidates must live in Ontario or National Capital Region, maintain a private and safe workspace, and have a high-quality internet connection.
• Valid Driver’s License
• Access to a vehicle that meets minimum MTO safety standards
• An all-employee meeting (Staff Days or equivalent) will be organized annually. All employees are required to attend the annual meeting in person. Occasional team meetings may be required in person.

Application Information

Deadline for Application: Thursday, June 5, 2025 at 4:00 pm

To Apply: Visit our Employment Opportunities page and click Start Application to apply!

*Please note, all applicants must apply through our Applicant Tracking System*

Feel like you have some of the requirements but not all??We welcome applications from all candidates including those whose knowledge, skills and experiences have been developed through alternative pathways from the requirements listed.

We believe that diverse backgrounds and unique perspectives make us stronger. Workplace Safety & Prevention Services (WSPS) is committed to being an equal opportunity employer, creating an inclusive work environment and encouraging employees to be their most authentic self.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Workplace Safety & Prevention Services (WSPS) will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.? If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.

We thank all those that apply, however, only those selected for further consideration will be contacted.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other and General Business

• Industries

  Non-profit Organizations and Public Safety

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