Volunteer Program Lead

Workplace Safety & Prevention Services; Ontario; Remote; CAD 80,000 - 100,000; Full time

Job summary

A not-for-profit organization in Ontario is seeking a Volunteer Program Lead to oversee the administration and evaluation of volunteer programs. The ideal candidate will have 3-5 years of experience in volunteer management and strong relationship-building skills. This permanent, full-time position offers flexible working arrangements and comprehensive benefits, emphasizing a safe remote working environment.

Benefits

Flexible working arrangements

100% company paid Health & Dental benefits

Generous vacation entitlements

Qualifications

• 3-5 years related experience in Volunteer Management.
• Strong interpersonal skills to work collaboratively.
• Proven ability to develop and maintain working partnerships.

Responsibilities

• Oversee execution of Volunteer and Community programs.
• Ensure program details are promoted across the organization.
• Evaluate volunteer programs and prepare reports.

Skills

Strong relationship building skills

Excellent communication skills

Proficient in Microsoft Office suite

Education

Relevant post-secondary education

Volunteer Management Certificate

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

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Join to apply for the Volunteer Program Lead role at Workplace Safety & Prevention Services

POSITION OPENINGS : 1 (Existing Position)

STATUS : Permanent, Full Time

LOCATION : Home Office (Candidates are required to reside in Ontario and maintain a private and safe workspace, and have a high-quality internet connection)

HOURS OF WORK : 35 hours / week

About Us

Workplace Safety & Prevention Services (WSPS) is a not-for-profit organization committed to protecting Ontario’s workers and businesses. It serves more than 174,000 member firms and 4.2 million workers across the agricultural, manufacturing and service sectors. A proud partner in the province’s occupational health and safety system and a trusted safety advisor since 1917, WSPS has a rich history of making workplaces safer.

Our focus on healthy workplaces extends to our own safety culture. We’re committed to helping our employees thrive in a remote first work environment and are proud to be certified as a 2024 Great Place to Work.

Why Work with WSPS

As a member of our team, you'll benefit from a compensation package aimed at keeping you happy, healthy, motivated and safe. Highlights include :

• Flexible working arrangements within the province of Ontario
• Comprehensive life and health benefits (100% company paid Health & Dental)
• Generous vacation and leave entitlements (including paid time off over Christmas and New Year's, paid parental leave benefits)
• And more!

Role

Reporting to the Manager, Small Business & Industry Partnerships, the Volunteer Programs Lead is responsible for overseeing the execution, administration and evaluation of WSPS volunteer programs in support of our strategic objectives. The Volunteer Program Lead will ensure that programs are delivered and evaluated consistently and contribute to the overall delivery / channel strategy for the small business segment serviced by WSPS.

Key Responsibilities

Note : Percentages refer to approximate % of time spent on each area, over the course of a given year.

1. VOLUNTEER & COMMUNITY PROGRAMS OVERSIGHT (55%)

Work with internal stakeholders such as to plan various engagement activities

Use industry accepted principles of volunteer management to oversee the execution of Volunteer and Community programs

Develop and execute recruitment, retention and recognition strategies, including professional development and new volunteer orientation for incoming volunteers

Co-ordinate and execute annual outreach plan in alignment with organizational objectives

Set schedule and prepare agendas for Volunteer Council and WSPS Volunteer meetings

Plan and prepare regular communication for Volunteers

Prepare annual report of activities for Board of Directors

Collaborate with Solutions Development in the development and revisions of programs, as required

2. RELATIONSHIP BUILDING (20%)

Ensure program details are shared and promoted across the organization

Develop and maintain working partnerships with key stakeholders internally and externally (including various departments and outside agencies) -

Establish, build and maintain relationships with internal and external volunteers to ensure regular communication on key initiatives

Develop and maintain working partnerships with key stakeholders such as system partners and external volunteer associations to advance WSPS objectives

Be available to staff and volunteers as a coaching resource, in the event they are unable to attend a scheduled volunteer and community program event

3. PROGRAM EVALUATION (25%)

Prepare program forecasts and monitor and report on results

Ensure the accurate entry and maintenance of central records of volunteers and document participation (hours) for recognition of volunteers

Work closely with ODP and other divisions to develop metrics and measure volunteer activities in order to evaluate the contribution to WSPS strategic objectives and to meet funder reporting requirements

Participates in the operational monitoring, field visits, customer / volunteer feedback, business / community associates, and internal stakeholders

As a Process Lead of Manage Volunteer Resources, assist the process owner with the planning, implementation, maintenance and continual improvement (PDCA cycle) of WSPS Management System as indicated in the PDCA Checklist, in order to support the achievement of corporate quality, health and safety and other objectives.

4. CONTRIBUTES TO A HEALTHY AND SAFE WORK ENVIRONMENT (at all times)

Complies with all Health and Safety policies, procedures and company rules established in WSPS Occupational Health and Safety Management System (OHSMS).

Contributes to promoting a healthy, safe, and respectful culture.

Complies with the Occupational Health and Safety Act and regulations.

Skills and Experience

Minimum :

Relevant post-secondary education or completion of a recognized Volunteer Management Certificate program

3-5 years related experience or equivalent combination of education and experience in the area of Volunteer Management

Strong relationship building skills and business acumen; excellent interpersonal skills and the ability to work collaboratively with staff at all organizational levels

Excellent communication (oral and written) skills

Proficient in Microsoft Office suite, including Word, Excel, PowerPoint and Outlook

Preferred :

Post graduate certificate / diploma areas of volunteer management

Certificate in Volunteer Administration considered an asset

7+ years related experience or equivalent combination of education and experience in the area of Volunteer Management preferred

Additional Requirements :

Candidates must live in Ontario or National Capital Region, maintain a private and safe workspace, and have a high-quality internet connection.

Valid Driver’s License

Access to a vehicle that meets minimum MTO safety standards

An all-employee meeting (Staff Days or equivalent) will be organized annually. All employees are required to attend the annual meeting in person. Occasional team meetings may be required in person.

Application Information

Deadline for Application : Thursday, June 5, 2025 at 4 : 00 pm

To Apply : Visit our Employment Opportunities page and click Start Application to apply!

Please note, all applicants must apply through our Applicant Tracking System

Feel like you have some of the requirements but not all? ?We welcome applications from all candidates including those whose knowledge, skills and experiences have been developed through alternative pathways from the requirements listed.

We believe that diverse backgrounds and unique perspectives make us stronger. Workplace Safety & Prevention Services (WSPS) is committed to being an equal opportunity employer, creating an inclusive work environment and encouraging employees to be their most authentic self.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Workplace Safety & Prevention Services (WSPS) will provide accommodations throughout the recruitment, selection and / or assessment process to applicants with disabilities.? If selected to participate in the recruitment, selection and / or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.

We thank all those that apply, however, only those selected for further consideration will be contacted.

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Other and General Business

Industries

Non-profit Organizations and Public Safety

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