Volunteer/Administrative Coordinator

Lakeland HR Solutions; City of Cold Lake; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A community service organization is seeking a Volunteer/Administrative Coordinator for the 2026 Alberta Winter Games in Cold Lake and Bonnyville. This temporary part-time hybrid role involves volunteer recruitment, community engagement, and administrative responsibilities. Ideal candidates are self-starters with strong organizational skills and experience in volunteer management. Candidates must have a valid driver's license and access to transportation. Join us to build community pride and support a significant local event.

Benefits

Mileage reimbursement

Flexible scheduling

Qualifications

• Strong administrative and organizational background.
• Comfortable using databases, Microsoft Office, Google Workspace, and communication tools.
• Excellent interpersonal and communication skills.
• Experience leading or managing volunteers is a strong asset.
• Self-motivated and reliable.

Responsibilities

• Lead the recruitment, training, scheduling, and retention of volunteers.
• Maintain accurate volunteer databases and schedules.
• Use database software and cloud tools.
• Support event logistics and operational needs.
• Coordinate volunteer communications.

Skills

Administrative skills

Interpersonal skills

Database management

Communication skills

Volunteer management

Organizational skills

Tools

Microsoft Office

Google Workspace

Job description

Position Title: Volunteer/Administrative Coordinator

Location: Hybrid (Cold Lake & Bonnyville, Alberta)

Employment Type: Temporary Part-Time

Term: Immediate start – February 28, 2026

Hours: 20–25 hours/week (increasing to 35–40 hours/week in January 2026)

Travel: Required between Cold Lake and Bonnyville offices (Mileage reimbursed)

Position Summary

The Lakeland Region 2026 Alberta Winter Games is seeking a Volunteer/Administrative Coordinator to lead volunteer recruitment, engagement, and administrative support in the lead-up to the Games. This is a temporary, part-time hybrid role based in Cold Lake and Bonnyville, starting immediately and running through February 28, 2026. With an average of 20–25 hours per week (increasing to 35–40 hours/week in the final month), the role offers flexible scheduling and requires regular travel between offices (mileage reimbursed). This community-facing position blends people leadership, technology, and administrative coordination, making it ideal for a polished, tech-savvy self-starter who thrives under pressure and is passionate about mobilizing volunteers and building community pride.

Key Responsibilities

Volunteer Coordination & Community Engagement

• Lead the recruitment, training, scheduling, and retention of volunteers
• Foster relationships with local organizations, schools, and community groups.
• Promote volunteer opportunities through events, outreach, and local networks.
• Facilitate onboarding of volunteers.
• Coordinate community volunteer rallies.

Administrative & Database Management

• Maintain accurate volunteer databases and schedules.
• Track volunteer roles, shifts, and compliance requirements.
• Provide administrative support to the Games planning team and committees.

Technology & Communication

• Use database software, spreadsheets, and cloud tools to manage information.
• Coordinate volunteer communications (e.g. emails, reminders, schedules).
• Support digital content and social media initiatives as needed.

Office Coordination & Flexibility

• Operate out of both Bonnyville and Cold Lake offices (travel required).
• Support event logistics and operational needs before and during the Games.
• Maintain a professional and polished public presence at community events.

Qualifications

• Strong administrative and organizational background.
• Comfortable using databases, Microsoft Office, Google Workspace, and communication tools.
• Excellent interpersonal and communication skills with public-facing experience.
• Experience leading or managing volunteers is a strong asset.
• Self-motivated, reliable, and able to perform under pressure with minimal supervision.
• Polished and professional in appearance and demeanor.
• Valid driver's license and access to reliable transportation.

Join the 2026 Alberta Winter Games – Lakeland Region Where Competition Runs Wild!

Recruitment Supported by Lakeland HR Solutions.