Viticulture Operations Coordinator (Contract)

Arterra Wines Canada; Oliver; On-site; CAD 60,000 - 79,000; Full time

Job summary

Arterra Wines Canada is seeking a detail-oriented Contract Viticulture Operations Coordinator to manage financial reporting and support operations within their viticulture team. The role involves budget management, administrative tasks, and collaboration within a dynamic environment. Ideal candidates have an Office Administration Diploma and strong organizational skills, with opportunities for training and development.

Qualifications

• Previous administrative experience required.
• Experience with finance/accounting is an asset.
• High level of computer literacy and ability to learn complex software.

Responsibilities

• Perform financial analysis and reporting for the Viticulture department.
• Support administrative tasks for the foreign worker program.
• Manage grower data and assist in sustainability reporting.

Skills

Organizational Skills

Time Management

Problem Solving

Communication

Education

Office Administration Diploma or Equivalent Education / Training

Tools

Microsoft Office Suite

Job description

Job Description:

At Arterra Wines Canada, we love inspiring the big and small moments that happen when our products are shared and enjoyed. For us it’s not just about what’s in and on the bottle, it’s what happens in people’s lives when we’re a part of them that keeps us thirsting for more and not resting on our laurels as Canada’s largest and most enjoyed wine company. We put the consumer at the center of everything we do and we’re looking for people who do the same.

Arterra Wines Canada Western Viticulture Department is a multi-farm operation with world class properties spanning across the South Okanagan from Osoyoos to Summerland. We have premium vineyards containing a wide range of grape varieties, soil types, and growing conditions.

We are currently recruiting for a detail oriented, organized individual who is self-motivated, and customer focused to fill the contract position of Contract Viticulture Operations Coordinator based out of our Viticulture Office located in Oliver, BC. Our organization has an industry leading leadership team; a collaborative working environment full of determination and success; and a structure which offers best in class training and development to our team members.

The Role:

This role is responsible for performing financial analysis and reporting while supporting the day-to-day operations of Arterra’s Viticulture department. This role is involved in yearly budget processes/meetings and also executes a variety of administrative and clerical duties and provides support to management and employees. Primarily work office environment with occasional off-site work.

What you will be doing:

Financial Reporting & Analysis

• Monthly financial reports (hour and budget tracking, journal adjustments)

• Annual viticulture budget creation (consumables, labour, capital projects, grant applications)

• Financial analysis projects as assigned (year end spend estimation, vehicle costing)

• Prepare and submit expense claims

Administrative Tasks

• Support administrative tasks for the foreign worker program (completion of all related paperwork, including but not limited to, applications, intake and departure arrangements).

• Support grower data management & reporting (supplier data, JDE data, grower statements, BC wine authority, crop insurance).

• Vehicle insurance renewals and database maintenance

• Sustainability reporting (fuel, electricity usage)

• Lease & asset database tracking/maintenance

• Respond to inquiries and collaborate with supervisors, employees as needed

• Perform general vineyard administrative tasks as required or requested (office reception, meeting documentation, filing, etc.).

• Complete ad hoc assignments as required.

What you bring:

• Office Administration Diploma or Equivalent Education / Training

• Previous Administrative experience

• Experience with finance/accounting an asset

• Advanced knowledge and experience of Microsoft Office suite (Word, Excel, PowerPoint, Outlook) with an emphasis on Excel

• High level of computer literacy with ability to learn complex internal software programs

• Ability to triage quickly and be adaptive and resilient to change (short-term and long-term) with proven problem-solving skills

• Creative, logical, and critical thinking skills and strong time-management and organizational skills

• Collaborative nature is a must, but must be able to take initiative and work independently

• Results oriented, self-motivated, driven and disciplined

Compensation :Budgeted Range – $60,335.00 – $78,081.00

The budgeted range considers several factors and qualifications that are considered in making compensation decisions including experience, education, training, licenses, certifications, and other business and organizational requirements. Base pay is only one component of the total rewards offering at Arterra.

The budgeted range will align with qualifications, including experience, education, training, licenses, certifications, and other business and organizational requirements.

We are committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We are also committed to preventing and removing barriers to employment for people with disabilities, and we invite you to inform us should you have any accessibility or accommodation needs.