Virtual Production Coordinator

Scanline VFX Inc; Vancouver; On-site; CAD 48,000 - 75,000; Full time

Job summary

Scanline VFX seeks a Virtual Production Coordinator to oversee tasks within the Eyeline teams, ensuring project efficiency and collaboration across global teams. The ideal candidate will demonstrate strong organizational and communication skills, alongside proficiency in production management tools. This role offers a salary range of $48,000 to $75,000 per year, influenced by the candidate's qualifications and location.

Qualifications

• Excellent organizational and time management abilities.
• Ability to work independently and as part of a team.
• Familiarity with project management software is a plus.

Responsibilities

• Plan, coordinate, and execute projects ensuring they are completed on time.
• Serve as a point of contact between departments and clients.
• Maintain accurate records and documentation for projects.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Collaboration

Education

Proficiency in Google Workspace

Proficiency in Microsoft Office Suite

Familiarity with production management software

Tools

Flow (formerly Shotgrid/Shotgun)

Google Workspace

Microsoft Office Suite

Project management software

Job description

Eyeline Studios

At Eyeline, Scanline VFX's virtual production division, we want to provide you with a solid foundation where you can be a part of an innovative team of brilliant researchers, developers and virtual storytellers. Learn more.

The Virtual Production Coordinator reports to the Virtual Production Manager and Virtual Producer. Production Coordinator will oversee and support various tasks and projects within the Eyeline departments to ensure efficient operations and successful project completion across global remote teams. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively with team members and external partners.

Key Responsibilities

• Project Management: Plan, coordinate, and execute projects, ensuring they are completed on time, within scope, and budget
• Communication: Serve as a point of contact between different departments, clients, and stakeholders to facilitate smooth information flow
• Scheduling: Arrange and manage schedules, meetings, and appointments for team members and ensure timely communication of changes
• Documentation: Maintain accurate records, files, and documentation for projects and departmental activities
• Reporting: Capable of independently preparing and presenting regular reports on project status, department activities, and other relevant metrics contributing to overall team efficiency
• Problem-Solving: Identify and resolve any issues or conflicts that arise during project execution
• Virtual Production Knowledge: Possess a basic understanding of virtual production tools, departments, and pipelines; hands-on experience managing or using them is a strong plus
• Communication & Accountability: Demonstrate strong written and verbal communication skills with the ability to drive actions, follow up on tasks, hold team members accountable, and ensure timely delivery and resolution
• Support: Provide administrative support to the team, including preparing correspondence, handling tickets, and managing office supplies
• Review Facilitation: Demonstrates the ability to effectively run creative or technical reviews, ensuring all stakeholders are aligned and next steps are clearly communicated and followed through
• Process Improvement: Actively suggests workflow optimizations and supports the implementation of organizational tools and processes that enhance team productivity and collaboration

Qualifications

• Excellent organizational and time management abilities, able to identify and manage priorities
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with cross- functional teamsProficiency in Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skillsEffectively coordinates the resolution of problems and roadblocks as they occur
• Proficiency in production management software such as Flow (formerly Shotgrid/Shotgun) or equivalent tracking tools
• Familiarity with project management software (e.g. Smartsheets, Airtable, Miro, Bluescape. ClickUp) is a plus
• Ability to remain calm and confident under pressure, cope well with fast paced environments and short deadlines, be adaptable, use initiative, have a positive attitude

$48,000 - $75,000 a year

This salary range is specific to applicants applying to our position in Los Angeles, CA. To determine your base salary, we consider your qualifications, skills, and experience. These considerations can cause your compensation to vary outside of this range and will also be dependent on your location.

About Us

Scanline VFX is an award-winning leader in the visual effects industry with 8 studios worldwide, including London, Los Angeles, Montreal, Munich (will cease to operate by year's end), Seoul, Mumbai and Vancouver. Since our beginning in 1989, we strive to set the highest standard of quality in everything we do. Through innovation, we generate solutions for our clients and raise the bar — both within our workplace and throughout our industry.

We look for explorers, people who are willing to go to new places and are open to testing, learning and iterating as they go. We believe great ideas come from everyone, so we actively encourage team members to ask questions and present their ideas.

Powered by Netflix

Netflix’s investment in our pipeline, infrastructure, and workforce allows us to continue to push the boundaries of what is possible in visual effects. In addition to working on projects for Netflix, we continue to work with a variety of long-standing and new clients.

Come as you are

We are committed to ensuring fair and equal treatment of your application. When you apply for a role with us, you will receive consideration based solely on your qualifications.