Virtual Executive Assistant

In the Mood Network; Calgary; On-site; CAD 60,000 - 80,000; Part time

Job summary

A professional consulting firm is seeking a Virtual Executive Assistant in Calgary, Alberta to support daily operations, manage client relationships, and promote the personal brand of the founder. The ideal candidate has at least 2 years of experience, excellent communication skills, and proficiency in tools like HubSpot and Mailchimp. This part-time role requires strong organizational abilities and a tech-savvy approach.

Qualifications

• At least 2 years of related executive assistant experience.
• Ability to manage competing priorities in a fast-paced environment.
• Strong verbal and written communication skills.

Responsibilities

• Manage Kim’s time, schedules, calendar, and meetings.
• Prepare and distribute the weekly newsletter via Mailchimp.
• Coordinate bi-monthly webinars including scheduling and promotion.

Skills

Communication

Attention to Detail

Time Management

Organizational Skills

Tech-Savvy

Education

Post-secondary education in business administration or marketing

Tools

HubSpot

MailChimp

WordPress

Zoom

PowerPoint

Job description

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Kim G C Moody is one of Canada’s leading voices in taxation, economic policy, and the need for improved financial literacy. A Chartered Professional Accountant and tax specialist with over 30 years of experience, Kim is the founder of Moodys Tax / Moodys Private Client. He is also a weekly Financial Post contributor on taxation matters and a sought-after speaker on complex tax and economic issues. Currently, he focuses on consulting, coaching, writing, thought leadership, and delivering educational content to help Canadians better understand the tax system and take control of their financial futures.

Kim deeply believes in financial literacy as a cornerstone of personal freedom and responsible citizenship. He is passionate about tax reform, simplifying the system, and holding government policies to account—often through a pragmatic and fiscally conservative lens.

At the core of Kim’s vision and mission is his "acorn policy," the idea that the best leaders focus not only on today’s challenges but also on planting acorns that grow into strong oaks for future generations. Whether mentoring young professionals, advising entrepreneurs, or advocating for meaningful tax policy change, Kim is focused on legacy, impact, and principled leadership.

This role is best suited to someone who values clear communication, critical thinking, accountability, and productivity. Alignment with a values-driven, purpose-led work environment is essential, though sharing every opinion is not required.

YOUR ROLE

As the Virtual Executive Assistant, you will support Kim’s personal brand, manage client and audience relationships, and ensure smooth daily operations. Your responsibilities include:

• Managing Kim’s time, schedules, calendar, meetings, travel, and logistics.
• Sending action emails, prioritizing items, prompting responses, and following up on deliverables, including reminders and calendar updates.
• Anticipating support needs and proactively managing tasks with input from the Executive.
• Maintaining confidential files and records.

SPECIFIC RESPONSIBILITIES

• Managing and updating the client and task database in HubSpot.
• Preparing and distributing the weekly newsletter via Mailchimp.
• Updating Kim’s website with new articles, newsletters, podcasts, and webinars.
• Coordinating bi-monthly webinars: scheduling, promotion, managing registrations and payments, and follow-up.
• Drafting and editing documents and PowerPoint presentations for speaking engagements.
• Supporting event planning for retreats, meetings, or private events.
• Promoting Kim’s personal brand on social media platforms like LinkedIn, YouTube, Instagram, and TikTok.
• Providing ad hoc administrative support as needed.

QUALIFICATIONS

• Post-secondary education in business administration, marketing, or a related field preferred.
• At least 2 years of related executive assistant experience.
• Proficiency in tools such as WordPress, Outlook, PowerPoint, Zoom, HubSpot, Vimeo, Calendly, Canva, Gamma, ChatGPT, Grok, and MailChimp.
• Flexibility and ability to manage competing priorities in a fast-paced environment.
• Strong work ethic, discretion, initiative, clear communication, and independence.
• Excellent attention to detail, analytical skills, and ability to maintain confidentiality.
• Strong verbal and written communication skills, capable of engaging with technical and non-technical audiences.
• Tech-savvy with superior organizational and time management skills.

HOW TO APPLY

Qualified candidates should submit their resume, cover letter, and compensation expectations by July 16th, 2025.

Only those selected for an interview will be contacted. Thank you for your interest.

Seniority level: Entry level

Employment type: Part-time

Job function: Administrative

Industry: Education