Virtual Assistant

4 Level Coach; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A professional services company is seeking a Virtual Assistant to support their operations. The ideal candidate will be highly organized, detail-oriented, and able to manage schedules and communications effectively. This remote position offers flexible hours between 20 to 40 per week at $21.00 per hour. If you thrive in a fast-paced environment and love to bring order to chaos, this role might be perfect for you.

Qualifications

• Must live in the Toronto area.
• Experience in a customer service role is preferred.

Responsibilities

• Manage schedules, calendars, and travel arrangements.
• Communicate clearly and professionally with clients.
• Assist with customer service and administrative tasks.

Skills

Highly organized

Detail-obsessed

Professional communicator

Customer service driven

Self-starter

Tech-savvy

Tools

G Suite

Slack

Zoom

Trello

Jobtread

Quickbooks

Job description

Overview

4 Level Coach / The Contractors VA

Virtual Assistant

This is a remote position in Toronto, Canada. Qualified applicants MUST live in the Toronto area.

At 4 Level Coach, we're not just about business; we're about transforming lives and creating meaningful impact. Our mission is to revolutionize the home building and remodeling industry by helping businesses grow, streamline, and succeed. If you're looking to join a team that's committed to excellence and growth, this might be the perfect fit for you.

Learn more about us at: https://www.4levelcoach.com/

We're looking for top-tier Virtual Assistants to join our growing team - people who aren't just good but exceptional at what they do. Are you the kind of person who lives for checklists, thrives on organization, and brings next-level polish to every interaction? Do you have a sixth sense for anticipating needs, solving problems before they arise, and keeping everything running smoothly behind the scenes? Then we want to meet YOU.

What You'll Do

• Manage schedules, calendars, inboxes, and travel arrangements with military precision
• Communicate clearly and professionally with clients, team members, and vendors
• Work within Construction Project Management software (Jobtread) to take administrative tasks off of our clients' plates.
• Assist with customer service - prompt, polished, and solution-oriented
• Help streamline processes, organize digital files, and handle day-to-day admin tasks
• Stay five steps ahead at all times, ensuring nothing falls through the cracks

What We're Looking For

• Highly organized You love systems, efficiency, and bringing order to chaos
• Detail-obsessed You catch the things others miss
• Professional communicator Your written and verbal communication skills are A++
• Customer service driven You go above and beyond to deliver excellence
• Self-starter You're proactive, resourceful, and don't need hand-holding
• Tech-savvy You're confident using productivity tools (G Suite, Slack, Zoom, Trello, etc.)

We would consider the following additional assets

• Construction Industry Confident We work solely with Contractors, Trades and Builders.
• Industry experience and familiarity with Jobtread experience would be considered an asset.
• Number Cruncher. Experience with bookkeeping tasks and experience with Quickbooks
• Online would be considered an asset.

This Role is Perfect For You If...

• You're the glue that keeps teams together and operations smooth
• You take pride in being dependable, trustworthy, and one step ahead
• You love supporting others and making their lives easier
• You bring a whatever it takes attitude to the table

Compensation

• Full Time or Part Time 20 to 40 hours per week
• $21.00 dollars per hour
• Be part of a team dedicated to transforming lives and reshaping an industry.