Vice President, Projects and Governance

The Citco Group; Halifax; On-site; CAD 130,000 - 170,000; Full time

Job summary

A global financial services leader is seeking a Vice President of Projects and Governance in Halifax. The role involves leading strategic projects, managing cross-department initiatives, and ensuring high-quality service delivery. Ideal candidates should have extensive project management experience, strong leadership skills, and the ability to communicate effectively with senior stakeholders. Opt for benefits that prioritize well-being and work-life flexibility.

Benefits

Flexible working arrangements

Training and development

Qualifications

• 8+ years of experience in portfolio and project management or operational experience.
• Experience managing relationships with senior stakeholders.
• Strong management and leadership experience.

Responsibilities

• Oversee end-to-end execution of initiatives.
• Manage and conduct meetings in person and via conference calls.
• Ensure the team delivers consistent, high-quality service.

Skills

Portfolio and project management

Senior stakeholder management

Exceptional written and oral communication skills

Strategic mindset

Knowledge of Fund Administration

Leadership

Education

Project Management Certification (PMP or Prince II)

Job description

Description

About Citco

Citco is a global leader in fund services, corporate governance, and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs.

For more information about Citco, please visit our website.

About the Team & Business Line :

Fund Administration is Citco's core business, and our alternative asset and accounting services are highly respected in the industry. Our continuous investment in learning and technology ensures our team is equipped to deliver a seamless client experience.

As a key member of our Projects and Governance team, you will work alongside some of the industry's most accomplished professionals to deliver award-winning services for complex fund structures that our clients rely upon.

The Projects and Governance Team (PGT) provides project management governance to multiple CFS Lines of Business units (Hedge Fund, CAIS, Private Equity, Real Assets, Investor Relations, Ancillary Services) during initiative execution. PGT collaborates with other CFS Divisions (Group Bank, CGS, Mercator Technology) when initiatives cross division lines. PGT offers structured project governance and management reporting to ensure timely escalation of issues and risks impacting initiative success. Initiatives include system conversions/on-boarding (BPM, Dynamo, SDLP), headcount objectives (Global Location Strategy, Headcount Forecast), client or operational transitions, and Chief of Staff oversight. Many initiatives span departments and locations, involving senior leadership stakeholders.

The Vice President of Projects and Governance will lead the execution of strategic projects supporting Citco Fund Services' risk mitigation efforts. This role involves leading and developing a team responsible for project governance across multiple initiatives assigned by the CFS Senior Leadership Team (SLT). The VP ensures timely reporting on risks, roadblocks, and escalations to project sponsors, SLT, and stakeholders.

The VP will establish frameworks for new initiatives, define scope and roles, manage stakeholder relationships, and serve as an escalation point, providing expertise and guidance as needed.

Responsibilities

• Oversee end-to-end execution of initiatives, including scope, planning, reporting, milestone tracking, issue/risk management, and escalation.
• Manage and conduct meetings in person and via conference calls (e.g., WebEx).
• Ensure the team delivers consistent, high-quality service to stakeholders.
• Identify key risks, develop mitigation plans, assign owners, and prioritize issues with stakeholders.
• Create forums for resolving escalated issues with stakeholders such as SLT.
• Standardize reporting for initiatives and strategic contributions.
• Manage scope changes using change management protocols.
• Mentor and coach staff, providing timely feedback.
• Identify tools and training to support team effectiveness.
• Monitor staff utilization, project capacity, and resource requirements with business cases.
• Provide strategic oversight on team methodologies to standardize and improve services.

Qualifications

About You :

• 8+ years of experience in portfolio and project management or operational experience in strategic initiatives within Citco.
• Experience managing relationships with senior stakeholders across multiple units.
• Exceptional written and oral communication skills.
• Strategic mindset with problem-solving motivation.
• Knowledge of Fund Administration industry functions.
• Strong management and leadership experience.
• Project Management Certification (PMP or Prince II) is an asset.

Key Competencies :

• Leadership
• Communication
• Accountability
• Risk and Quality Management
• Organization
• Problem Solving
• Positivity
• Goal Orientation
• Adaptability
• Drive for Results

Our Benefits

We prioritize your well-being and offer a range of benefits, training, and flexible working arrangements to support your success and personal needs. Please ask us about specific benefits available in your location.

We embrace diversity and are committed to inclusive hiring practices. Accommodations are available upon request for candidates participating in all aspects of the selection process.

Required Experience : Chief

Key Skills :

Change Management, Financial Services, Growing Experience, Managed Care, Management Experience, Analysis Skills, Senior Leadership, Performance Management, Process Management, Leadership Experience, Negotiation, Analytics

Employment Type : Full-Time

Experience : [Specify years]

Vacancy : 1