Vendor Manager/Vendor Management and Receiving Associate

Thales Group; Ottawa; Hybrid; CAD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking company as a Vendor Manager in a hybrid role that combines vendor management with financial operations. You will oversee the vendor management process, ensuring compliance and effective communication with internal and external teams. This role offers the opportunity to work independently while managing multiple projects and budgets. With a focus on customer service and collaboration, you will play a crucial role in maintaining vendor relationships and supporting organizational financial goals. Enjoy comprehensive benefits and a supportive work environment that values diversity and inclusivity.

Benefits

Company-paid health and dental insurance

Retirement plans with company contributions

Paid holidays and vacation

Employee discounts on home and auto

Well-being programs

Qualifications

• Knowledge of finance principles and budget tracking.
• Strong customer service and communication skills essential for this role.

Responsibilities

• Oversee vendor management process and financial operations.
• Coordinate with stakeholders regarding quotes, invoices, and budgets.

Skills

Finance Principles

Budget Tracking

Customer Service

Communication Skills

Multitasking

Tools

Oracle ERP

Confluence

Microsoft Excel

SaaS Platforms

Job description

Location: Ottawa, Canada

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billions of digital interactions they have with people. Our technologies and services help banks exchange funds, facilitate cross-border movements, enable smarter energy solutions, and more. Over 30,000 organizations already trust us to verify identities, grant access to digital services, analyze vast data, and encrypt information to secure the connected world.

This is a hybrid role based in Ottawa, Canada.

Position Summary

As a Vendor Manager/vendor management and receiving clerk, you will oversee the entire vendor management process and financial operations up to, but excluding, invoice payment. Your responsibilities include communicating with internal and external teams regarding quotes, invoices, procedures, and budgets. You will advise on account statuses regularly. Your duties will include vendor compliance, purchase requisition and order preparation, invoice submission, contract management, and budget reconciliation.

Key Areas of Responsibility

1. Coordinate stakeholders and vendors for quotes and contracts receipt.
2. Validate quotes and contracts with internal teams and ensure vendor compliance.
3. Maintain vendor data in Confluence.
4. Enter Purchase Requisitions and Invoices promptly and accurately using Oracle ERP.
5. Track renewals and requisitions regularly.
6. Assist in preparing annual budgets and maintain budget spreadsheets for each transaction.
7. Serve as the point of contact for resolving vendor concerns.

Basic Qualifications

• Knowledge of finance principles.
• Experience in budget tracking and maintenance.
• Familiarity with Oracle iProcurement (preferred).
• Experience with Confluence (preferred).
• Proficiency in Microsoft Excel for data manipulation and calculations.
• Strong customer service and communication skills.
• Ability to multitask across multiple projects.
• Familiarity with SaaS platforms (preferred).
• Effective communication and collaboration skills with stakeholders.
• Ability to work independently and adhere to timelines and SLAs.

What We Offer

Thales provides comprehensive benefits for full-time employees working 24 or more hours per week, including:

• Company-paid health, dental, HSA, life, AD&D, disability, cancer care, travel insurance, and well-being programs.
• Retirement plans (RRSP, DCPP, TFSA) with company contributions and matching, with no vesting period.
• Paid holidays, vacation, and sick leave.
• Voluntary life, AD&D, critical illness, and long-term disability insurance.
• Employee discounts on home, auto, and gym memberships.

Why Join Us?

Say hi and learn more about working at Thales here.

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Thales is an equal opportunity employer committed to diversity and inclusivity. We provide accommodations during the interview process for applicants who require them. Please advise us during your interview invitation if accommodations are needed. All information will be kept confidential and used solely to facilitate an accessible candidate experience.