Vendor Management and Receiving Clerk - RQ01430

Randstad Canada; Ottawa; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

Join a leading global defense contractor as a Vendor Management and Receiving Clerk in Ottawa. This hybrid role involves managing vendor workflows and financial processes, supporting international vendor relations, and ensuring compliance. Ideal for detail-oriented professionals with strong Excel and ERP skills, this position offers opportunities for long-term employment.

Benefits

Hybrid work model

Professional development opportunities

Collaborative team culture

Potential to transition into a permanent role

Qualifications

• Minimum 5 years of consecutive employment in Canada.
• Fluent in English; French is an asset.
• Strong knowledge of financial processes and vendor management.

Responsibilities

• Coordinate with stakeholders and vendors for timely receipt and validation of quotes.
• Submit and track purchase requisitions using Oracle ERP.
• Act as the point of contact for resolving vendor-related issues.

Skills

Vendor Management

Communication

Organizational Skills

Tools

Excel

Oracle iProcurement

Power BI

Confluence

Job description

Our client, Thales, a leading global defense and security contractor, is seeking a Vendor Management and Receiving Clerk for their Ottawa location. This is an 11-month contract, hybrid role (Tuesdays through Thursdays onsite), supporting vendor relations, procurement processes, and financial coordination. The ideal candidate is a detail-oriented professional with strong Excel and ERP skills, capable of managing multiple vendor-related tasks in a fast-paced, compliance-driven environment.

This role offers an opportunity to join an innovative company at the forefront of defense technology, with potential for long-term employment.

Advantages

• Work with a world-renowned defense and technology organization
• Hybrid work model (3 days onsite: Tuesday–Thursday)
• Support international vendor relationships and cross-border teams
• Potential to transition into a permanent role
• Exposure to Oracle iProcurement and Power BI systems
• Collaborative team culture with professional development opportunities

Responsibilities

• Coordinate with stakeholders and vendors for timely receipt and validation of quotes and contracts
• Submit and track purchase requisitions, vendor compliance, and invoices using Oracle ERP
• Maintain accurate vendor records within Confluence and ensure data integrity
• Participate in annual budget preparations and maintain a transaction-tracking spreadsheet
• Act as the point of contact for resolving vendor-related issues and concerns
• Ensure adherence to SLAs to prevent late penalties or charges
• Communicate updates on account and budget statuses to internal and external stakeholders
• Collaborate with Canadian and U.S.-based teams and maintain proactive communication channels

Qualifications

• Minimum 5 years of consecutive employment in Canada (required)
• Fluent in English; French is an asset
• Strong knowledge of financial processes and vendor management
• Advanced proficiency in Microsoft Excel; experience with Power BI is highly preferred
• Familiarity with Oracle iProcurement (preferred) and Confluence (bonus)
• Experience working with SaaS or IT-related vendors (software, hardware, cloud)
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills; confident liaising with international teams
• Self-starter with the ability to prioritize and meet deadlines independently
• Background in IT or technology environments is a major asset

Summary

This is a key role for a highly organized and analytical individual looking to contribute to a globally recognized defense contractor. As a Vendor Management and Receiving Clerk, you’ll manage vendor workflows and financial processes in a hybrid setting, collaborating with stakeholders across Canada and the U.S. If you're detail-driven, proactive, and ready to join a high-impact team, we want to hear from you!

Randstad Canada is committed to fostering a workforce reflective of all Canadians. We are dedicated to increasing equity, diversity, and inclusion within our workplace by examining our policies and practices throughout the employment lifecycle. We support accessibility and accommodation needs; please identify any requirements by emailing [e-mail] to ensure full participation in the interview process.