Vendor Management and Receiving Clerk - RQ01430

Randstad Canada; Ottawa; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading defense and security contractor in Ottawa is hiring a Vendor Management and Receiving Clerk for an 11-month hybrid role. The position involves managing vendor-related tasks and supporting procurement processes while facilitating vendor relations. Candidates should possess strong organizational and analytical skills, as well as proficiency in financial processes and tools such as Excel and Oracle iProcurement.

Benefits

Opportunity to support international vendor relationships

Hybrid work model

Collaborative team culture

Professional development opportunities

Qualifications

• Minimum 5 years of consecutive employment in Canada required.
• Strong knowledge of financial processes and vendor management.
• Experience in fast-paced, compliance-driven environments.

Responsibilities

• Coordinate with stakeholders and vendors for timely receipt and validation of quotes and contracts.
• Submit and track purchase requisitions using Oracle ERP.
• Maintain accurate vendor records within Confluence.

Skills

Vendor management

Financial processes

Organizational abilities

Multitasking

Communication skills

Detail-oriented

Self-starter

Proficiency in English

Proficiency in French

Tools

Microsoft Excel

Oracle iProcurement

Power BI

Confluence

Job description

Our client, Thales, a leading global defense and security contractor, is seeking a Vendor Management and Receiving Clerk for their Ottawa location. This a 11 month contract, hybrid role (Tuesdays through Thursdays onsite) will support vendor relations, procurement processes, and financial coordination. The ideal candidate is a detail-oriented professional with strong Excel and ERP skills, capable of juggling multiple vendor-related tasks in a fast-paced, compliance-driven environment.

This is a great opportunity to join an innovative company at the forefront of defense technology, with the potential for long-term employment.

Advantages

• Work with a world-renowned defense and technology organization
• Hybrid work model (3 days onsite : Tuesday–Thursday)
• Opportunity to support international vendor relationships and cross-border teams
• Chance to transition into a permanent role
• Exposure to Oracle iProcurement and Power BI systems
• Collaborative team culture with professional development opportunities

Responsibilities

• Coordinate with stakeholders and vendors for the timely receipt and validation of quotes and contracts
• Submit and track purchase requisitions, vendor compliance, and invoices using Oracle ERP
• Maintain accurate vendor records within Confluence and ensure data integrity
• Participate in annual budget preparations and maintain a transaction-tracking spreadsheet
• Act as the point of contact for resolving vendor-related issues and concerns
• Ensure adherence to SLAs to prevent late penalties or charges
• Communicate updates on account and budget statuses to internal and external stakeholders
• Collaborate with Canadian and U.S.-based teams and maintain proactive communication channels

Qualifications

• Minimum 5 years of consecutive employment in Canada (required)
• Fluent in English; French is an asset
• Strong knowledge of financial processes and vendor management
• Advanced proficiency in Microsoft Excel; experience with Power BI is highly preferred
• Familiarity with Oracle iProcurement (preferred) and Confluence (bonus)
• Experience working with SaaS or IT-related vendors (software, hardware, cloud)
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills; confident liaising with international teams
• Self-starter with the ability to prioritize and meet deadlines independently
• Background in IT or technology environments is a major asset

Summary

This is a key role for a highly organized and analytical individual looking to contribute to a globally recognized defense contractor. As a Vendor Management and Receiving Clerk, you’ll be responsible for managing vendor workflows and financial processes in a hybrid setting, collaborating with stakeholders across Canada and the U.S. If you're detail-driven, proactive, and ready to join a high-impact team, we want to hear from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.