Vendor Management and Receiving Associate (IT)

Aversan Inc. (www.aversan.com) is a trusted multi-service engineering and electronics manufacturing company. Aversan delivers leading-edge and reliable safety-critical electronics and software systems to the aerospace, defense, and space industries.

We are currently seeking a qualified Vendor Management and Receiving Associate (IT) to work on leading-edge technology products.

Location: Ottawa, Ontario

Schedule: HYBRID (3 days in office)

Project Description

As a vendor management and receiving associate, you will own the entire vendor management and financial processes leading up to but not including invoice payment. You will be responsible for communications with, and between, internal and external teams regarding quotes and invoices, procedures, and budgets and be expected to be able to advise on the status of accounts regularly. Vendor compliance, purchase requisition/order preparation, invoice submission, contract management and budget reconciliation will all fall under your purview.

Responsibilities

• Coordination of stakeholders and vendors for the receipt of quotes and contracts
• Submission of quotes and contracts for validation with our Internal Teams and facilitating compliance with vendors
• Maintenance of Confluence with vendor data
• Timely, detail-oriented entry of Purchase Requisitions and Invoices using Oracle ERP
• Regular tracking of renewals and requisitions
• Participation in the preparation of annual budgets; maintenance of budget spreadsheet tracking each transaction
• Point person for the resolution of vendor concerns

Basic Qualifications

• Knowledge of Finance
• Perform Budget tracking and maintenance
• Bilingual with French and English (Asset)
• Familiarity with Oracle iProcurement (bonus and very much preferred)
• Familiarity with Confluence (bonus)
• Ability to use Microsoft Excel for manipulating numbers and simplify calculations
• Customer service/communication
• Multitasking/attending to multiple ‘projects’ in varied states at any given time
• Familiarity with SaaS (bonus)
• Ability to communicate effectively and work collaboratively with multiple stakeholders
• Proven ability to work independently on assigned tasks
• Ability to make sense of priorities and adhere to timelines and SLAs to avoid penalties and overdue charges from vendors

About The Client

The Client is a global technology leader in aerospace, defense, security, and transportation. The company provides advanced solutions to ensure safety, security, and efficiency for governments, businesses, and consumers. Known for its expertise in critical systems, Client is a key player in air traffic management, avionics, cybersecurity, and defense electronics. With operations in over 50 countries, they are committed to innovation and high-performance solutions for a wide range of industries.

Aversan recruits top professional talent in the industry, providing quality software, hardware and systems engineering solutions for a variety of industries and applications. Upon reviewing each candidate's information, Aversan will only contact eligible individuals for the above-mentioned positions.