Vendor Analyst

McCarthy Tétrault LLP; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A law firm in Toronto is seeking a Vendor Analyst to manage vendor relationships, procurement processes, and contract extensions. This includes creating reports, managing invoices, and ensuring competitive pricing. Ideal candidates will have extensive experience in procurement and strong analytical and interpersonal skills. Outstanding benefits and a hybrid work environment are offered.

Benefits

Outstanding benefits

Competitive pay

Professional development opportunities

Qualifications

• At least 6 years of experience in procurement or financial environments.
• Strong client service skills with senior stakeholders.
• Ability to maintain confidentiality and excellent communication skills.

Responsibilities

• Creating and issuing contract extensions using templates.
• Managing invoices and ensuring timely payments.
• Coordinating with internal and external partners for purchases.

Skills

Interpersonal skills

Analytical skills

Organizational skills

Attention to detail

Relationship-building

Education

Undergraduate degree or college diploma in business, finance, or a related field

Tools

Coupa P2P

Job description

Join to apply for the Vendor Analyst role at McCarthy Tétrault.

At McCarthy Tétrault, we offer challenging and rewarding career opportunities. Our culture is built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.

As a Vendor Analyst, you will be :

• Creating and issuing contract extensions using templates, ensuring all necessary parties have signed, submitting records to vendors, and entering them into the Firm’s database.
• Entering all vendor information into the VMO Database / Coupa P2P, including documentation such as POs, NDAs, MSAs, SOWs, and budget sheets.
• Creating monthly Vendor Spend Reports, matching results with budgets, and investigating discrepancies.
• Collaborating on SOW creation and revision with internal and external parties.
• Engaging in vendor meetings to support and evaluate vendors.
• Coordinating with internal and external partners for project-related and BAU purchases.
• Managing vendor escalations as needed.
• Creating sourcing documents like RFPs, RFQs, and RFIs.
• Following security protocols, liaising with vendors and IT Security for assessments and questionnaires.
• Investigating shipment issues with vendors.
• Preparing vendor analysis reports for directors.
• Facilitating timely contract extensions before expiry.
• Researching contractual documents for relevant details.

Procure to Pay and Spend Control Management

• Managing invoices via Coupa P2P, ensuring timely payments.
• Logging and matching invoices with POs, verifying accuracy.
• Investigating invoice discrepancies and overdue payments.
• Obtaining quotes for IT purchases to ensure competitive pricing.
• Training users on Coupa P2P processes.
• Managing the P2P system, including templates, user profiles, and vendor data.
• Supporting day-to-day tasks with updated documentation.
• Monitoring Coupa daily for invoice and contract issues.

Subscription and Service Renewals Management

• Managing subscriptions and renewals, verifying necessity, costs, and terms.
• Monitoring rising costs and negotiating lower prices.
• Updating Coupa and tracking renewals proactively.

As our ideal candidate, you will have :

• An undergraduate degree or college diploma in business, finance, or a related field (preferred but not required).
• At least 6 years of experience in procurement or financial environments.
• Strong interpersonal and client service skills, comfortable with senior stakeholders.
• Ability to maintain confidentiality and demonstrate excellent communication skills.
• High attention to detail, analytical skills, and a proactive attitude.
• Exceptional organizational and multitasking abilities under pressure.
• Strong relationship-building skills.

Benefits include :

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness reimbursements.
• Competitive pay, overtime, and generous time off including volunteer and birthday days.
• Professional development and growth opportunities.
• Commitment to diversity, equity, and inclusion.
• A collaborative and purpose-driven culture.

We thank all applicants for their interest; only selected candidates will be contacted. McCarthy Tétrault is an equal opportunity employer and will accommodate applicants' needs during the recruitment process.

Seniority level: Associate

Employment type: Full-time

Job function: Business Development and Sales

Industry: Law Practice