Varsity Operations Assistant

The University of British Columbia; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

The University of British Columbia seeks a Varsity Operations Assistant to support the planning and execution of varsity games and events. This integral role offers hands-on experience in event management and sport administration while cultivating skills in communication, teamwork, and leadership. Ideal candidates possess a strong interest in athletics and event organization, and will work collaboratively with various teams to ensure successful events on campus.

Qualifications

• Post-secondary degree with interest in sport administration or event management.
• Experience in event management preferred.
• Strong leadership and communication skills.

Responsibilities

• Assist in planning and executing event logistics for varsity games.
• Support ticket sales and financial reconciliation.
• Supervise part-time student workers during events.

Skills

Leadership

Organizational skills

Customer service

Communication

Problem-solving

Education

Post-secondary degree

Tools

Microsoft Office

Job description

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The Varsity Operations Assistant supports the planning, organizing, and executing of varsity games and events on UBC's Vancouver campus for the UBC Department of Athletics and Recreation.

The position is an integral member of the varsity team and works closely with the Manager, Varsity Operations, Varsity Head Coaches and Administration Staff. The Varsity Operations Assistant will receive training and hands on experience working in a large-scale institution and department that engages student-athletes, alumni and community members from various backgrounds. The incumbent will gain exceptional experience in event management and sport administration, while developing skills in the areas of leadership, communication, teamwork, administrative skills, critical thinking and problem solving.

Work Performed

•Assists in the planning, organizing and executing of event logistics for varsity games and events

•Works collaboratively with members of the Manager, Varsity Operations, the Varsity Leadership Team and coaching staff to ensure successful execution of all varsity events.

•Works with the Manager, Varsity Operations and the Coordinator, Varsity Operations to create and develop print and digital media collateral as required.

•Assists with the ticket sales and financial reconciliation for varsity gated events.

•Supports communication with varsity coaching staff as necessary to ensure cooperation and assistance in the professional execution of each varsity game.

•Assists in preparation for successful varsity events as required.

•Supports all pre, on-site and post event activities in multiple locations by monitoring the operational activities at each venue, addressing concerns and resolving problems to ensure the success of each event.

• Assists Manager, Varsity Operations and Coordinator, Varsity Operations in preparation of larger events, including Festival Events and National Championships.

• Assists in supervising part-time student workers for hosted varsity events, specifically in coordination of work schedules and technical operations (e.g. minor officials).

•Supports in providing proper training for minor officials, sport specific as necessary.

•Ensures U SPORT and NAIA game management policies and procedures are strictly followed and enforced, including facilitation of the Game Tape Exchange protocol (video game capture, file conversion and uploading at the end of each game).

• Supports trophy maintenance and shipping on assigned varsity games.

•Contributes to post-event reporting.

•Works as an on-venue liaison for visiting teams, external stakeholders (i.e. security etc.).

•Attendance at varsity games / events required (includes evenings and weekends).

Organizational Status

This position is an integral member of Varsity Operations Unit. Within this Unit, they report to the Manager, Varsity Operations and work collaboratively with the Coordinator, Varsity Operations and the Operations & Events Coordinator, War Memorial Gym.

Supervision Received

Reports to the Manager, Varsity Operations.

Supervision Given

Assists in the supervision to 80 student staff.

Qualifications

Required/preferred qualifications and skills:

•Post-secondary degree, with a keen interest in sport administration, athletics & recreation or event management

•Experience in event management and/or sport environment preferred

•Strong leadership skills

•Proven organizational skills and attention to detail

•Demonstrated customer service proficiencies

•Enthusiastic, responsible, team player

•Excellent interpersonal and communication skills

•Strong Microsoft Office skills

•Excellent problem-solving skills

•Ability to work and lead in a professional manner

•Demonstrated ability to work independently and in a team environment

•Full Driver’s License an asset (BC Class 5 or equivalent)

•Knowledge of Canada West, U SPORT and NAIA procedures in relation to event management and hosting is an asset

How to apply: Please submit a resume and cover letter to [e-mail] with the job title in the subject line

Application Deadline: 11:59pm on June 25 2026

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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