Vacancy for Archives and Records Management Officer at McGill University

Digital Preservation Coalition; Montreal; On-site; CAD 63,810 - 79,760; Full time

Job summary

An established industry player is seeking an Archives and Records Management Officer to enhance their archival practices. This role involves developing and implementing policies, managing records, and ensuring compliance with regulations. The officer will work closely with various university departments, providing expertise and advice to improve records management systems. This position offers an exciting opportunity to contribute to the preservation of important records and collaborate with a dedicated team in a dynamic academic environment. If you are passionate about archival science and looking to make a meaningful impact, this role is perfect for you.

Qualifications

• Expertise in developing and implementing archives and records policies.
• Experience in compliance analysis and information management.

Responsibilities

• Provide expertise in archives and records management policies.
• Collaborate with departments on records management services.

Skills

Archives Management

Records Management

Policy Development

Compliance Analysis

Collaboration

Education

Bachelor's Degree in Archival Studies

Master's Degree in Information Management

Tools

Records Management Software

Digital Storage Systems

Job description

Vacancy for Archives and Records Management Officer at McGill University

14 May 2025

Montreal, Canada

(MPEX Grade 04) $63,810.00 - $79,760.00 - $95,710.00

Full-Time

Under the supervision of the University Archivist, the Archives and Records Management Officer supports the activities of the Archives to ensure updated archival and records procedures and practices, and provides professional services to the Archives unit. The role involves analyzing, interpreting, and applying Archives and Records management regulations, policies, and guidelines. The officer will develop and implement retention schedules, manage the retrieval of records, and maintain the integrity of the records management system. Collaboration with other University units is essential.

Primary Responsibilities:

1. Provide professional expertise and advice in the development and implementation of policies, programs, and systems related to archives and records management.
2. Participate in developing and updating archives and records policies and procedures.
3. Analyze university-wide records requirements, including compliance, information management, and organizational impact.
4. Assess the effectiveness of current programs and ensure the unit has appropriate tools and processes.
5. Advise the University Archivist on operational needs and planning.
6. Liaise with department heads regarding records management services, including classification, transfer, and disposition procedures.
7. Manage physical and digital storage facilities, considering preservation, holdings control, and security.
8. Collaborate with archives and records management staff.
9. Undertake research projects on policy issues and best practices related to archives and records management.