Unit Supplies Coordinator - Patient Care Supply

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 33,000 - 39,000; Full time

Job summary

Shared Health, at Health Sciences Centre in Winnipeg, seeks a Clinical Supply Chain Associate responsible for maintaining stock levels and ensuring timely access to medical supplies for patient care providers. The role emphasizes independent decision-making, accuracy in receiving shipments, and proactive problem solving.

The position requires two years of material management experience in health care, WHMIS training, and familiarity with purchasing, receiving, and logistics within a health care

Qualifications

• Two years of material management experience in a health care setting.
• High school education completed (Manitoba standards).
• WHMIS training completed and ongoing education on the Clinical Supply Chain Information System.

Responsibilities

• Ensure adequate levels of patient care supplies are maintained and accessible to providers.
• Respond to requests from care providers arising from changing patient needs or urgent medical situations.
• Prioritize requests and take appropriate action or escalate to supervisor as needed.
• Record and resolve discrepancies in supplies and pricing with warehouse, purchasing, or finance.
• Maintain inventory levels and place orders by computer on regular schedules.

Skills

English communication

Math skills

Customer service

Interpersonal skills

Problem solving

Independence

Team player

Education

High school diploma

WHMIS training

Inventory management courses

Medical terminology

Customer service training

Tools

Clinical Supply Chain Information System

Job description

Requisition ID: 411752

Position Number: 20078186

Posting End Date: October 6, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - 820 Sherbrook St - GA059

Department / Unit: Patient Care Supply

Job Stream: Clinical Support

Union: CUPE

Anticipated Start Date - End Date: 10/09/2026 - Indefinite

Reason for Term: Other Leave

FTE: 0.80

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $24.243, $24.941, $25.662, $26.404, $27.170, $27.959

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the direction of the Manager, Health Services Supply:

• Assumes the responsibility for assuring that adequate levels of patient care supplies required are maintained and accessible to health care providers.
• Responds to requests and inquiries from patient care providers that may arise from changing patient needs, emergent or urgent medical situations and the use of specific medical supplies.
• Prioritizes requests and takes appropriate action on own initiative and/or refers request to immediate supervisor when required.
• Reports any difficulties in obtaining medical/surgical supplies or equipment to the respective Manager of Health Services and/or the Manager of Health Services Supplies and/or purchasing.
• Monitors and replenishes inventory, including: medical surgical supplies and non-capital equipment (excluding forms and office supplies).
• Establishes quotas for ward inventory and places order by computer on a regularly scheduled basis, adjusting for changes in demand.
• Maintains on demand stock inventory levels to be determined with or by request of the Manager of Health Services.
• Receives and verifies the accuracy of receipts against orders placed.
• Investigates any discrepancies in the supplies received or pricing with the appropriate party (i.e. warehouse, purchasing, or finance) and follows up on the resolution of these discrepancies.
• Exercises independence of action in the course of daily responsibilities, making decisions on own initiative in the performance of required duties.
• Assists in the coordination of the removal and replacement of recalled items as well as items on trial and evaluation.
• Ensures that urgently required medical supplies are ordered and received on a stat basis.

Experience

• Two years material management experience in a health care setting with previous experience with medical/surgical supplies required.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Courses in inventory management and medical terminology preferred.
• Must complete recognized WHMIS training and participate in relevant seminars and on the job training on the Clinical Supply Chain Information System.
• Customer service courses/seminars preferred.

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Demonstrated ability to communicate effectively in English, both verbally and in writing required.
• Effective mathematical skills required.
• Demonstrated customer service skills essential.
• Excellent interpersonal and problem-solving skills required as well as the ability to take initiative and work independently with minimal supervision.
• Demonstrated ability to work under stressful working conditions and to prioritize working responsibilities effectively and to manage time efficiently.
• Must be able to work in a team environment.
• Must have the ability to acquire and maintain extensive knowledge of a large variety of products and their uses as well as their locations.
• Familiarity with the functions of purchasing, receiving and the logistics within a health care facility preferred.
• Knowledge of the Health Sciences Centre complex an asset.
• As a custodian of the Health Sciences Centre’s inventory, it is critical that the individual brings with them the qualities of honesty, integrity and accountability.

Physical Requirements

• Position requires constant walking, repetitive lifting, bending, stretching and pushing in the transferring of stock from one area to another and from floor to shelving (40-45 lbs. per item).
• Repetitive hand, arm and shoulder motions required and as well as long periods of standing.
• Pushing and pulling cartloads of inventory that may weigh up to 2100 lbs. across carpets on and off elevators and up and down ramps is required.
• Requires the handling of dangerous goods in accordance with WHMIS regulations.
• May be required to work in cramped conditions when carrying items over obstacles and twisting motions are necessary.
• May also be exposed to soiled, sharp or contaminated supplies as well as infectious patients.
• Exposure to temperature variations (i.e., servicing Sherbrook Dialysis).

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.