Unit Secretary (CUPE), Perioperative Department

Oak Valley Health; Markham; On-site; CAD 40,000 - 44,000; Full time

Job summary

Oak Valley Health is seeking a Unit Secretary to support the Operating Room, PACU and Surgical Admission & Discharge Unit in Markham. You will handle clerical tasks, patient information entry, scheduling, and reception duties to ensure smooth patient flow and coordinated care.

The role requires perioperative experience, Meditech knowledge, and strong multitasking abilities in a fast-paced hospital setting. Excellent communication and teamwork are essential.

Qualifications

• Previous Unit Secretary / Medical clerical experience is essential.
• Experience within perioperative settings and knowledge of surgical program required.
• Medical terminology is essential.
• Word processing / typing skills (40 wpm).
• Ability to multi-task assigned duties in a fast-paced environment.
• Good computer skills and knowledge of Excel.

Responsibilities

• Provide clerical, reception, payroll, supply ordering and project support in the unit.
• Enter pre/postoperative patient information and schedule OR procedures.
• Receive visitors and direct calls to appropriate personnel.
• Support the Surgical Admission and Discharge Unit and Operating Room teams.

Skills

Unit secretary experience

Perioperative knowledge

Meditech proficiency

Excel basics

Typing 40 wpm

Multi-tasking

Strong communication

Team collaboration

Tools

Meditech

Job description

Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.Land acknowledgement:Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty.Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.Who you are:You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courageYou are a patient and/or client centered individual who performs at an exemplary standardYou are a team player with excellent communication, critical thinking and prioritization skillsClosing Date: November 6, 2026What we are looking for:In this position you will provide support in the Operating Room, PACU and the Surgical Admission and Discharge Unit. In this role, you will interact with staff, physicians, volunteers, patients and families in the Surgical Admission and Discharge Unit and the Operating Room. The successful candidate will be responsible for clerical, reception, payroll, supply ordering and project work within the duties or a unit secretary.The clerical aspect of the role includes: entering pre and postoperative patient information, scheduling OR procedures, entering physician orders, filing, photocopying, ordering supplies, completing home care requisitions, scheduling post-surgical clinic appointments and performing special projects as requested.The receptionist aspect of the role includes: receiving visitors, patients and/or organization personnel, answering and directing telephone calls to the appropriate personnel.What you bring to the role:Previous Unit Secretary / Medical clerical experience is essentialExperience within Perioperative settings and knowledge of surgical program RequiredExperience with supporting the Operating Room functionality requiredMedical terminology is essentialWord processing / typing skills (40 wpm)Previous experience with MeditechAbility to multi-task assigned duties is essentialAbility to function within a fast paced environmentGood computer skill and good knowledge of Excel programAble to cope with stressful situations and be a support in emergencies is essentialAbility to prioritize and act quickly in emergenciesDemonstrated production of quality work, focus on detailAble to function independently and within a high functioning teamExcellent critical thinking, organizational, and communication skillsExcellent interpersonal skills and ability to work effectively both independently and as an inter-professional team memberStrong problem-solving and decision-making skills with a high attention to detailDemonstrated good attendance record with the ability to maintain this same standardDemonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as requiredWork Schedule:Days - 07:30-15:30 Evenings 15:00-23:00Monday to Fridays, Weekends and Stat HolidaysPlease note schedules may change due to operational needs.Compensation:CUP C03Range:$28.69 - $32.28Who we are:Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.Oak Valley Health Equity, Diversity, Inclusion and Belonging statementOak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDIB.